Jo-Ann Crerar
Maberly,Ontario
Overview
38
38
years of professional experience
Work History
Apply to Education (ATE) Administrator
Ottawa Catholic School Board
04.2023 - Current
- Support organization’s HRIS applications and modules
- Support maintenance of ATE platform as technical expert applying best practices, system maintenance, process documentation and support for integrations
- Work closely with HR Information Systems Officer on projects and Union reports
- Work closely with HR Coordinator to train and support team members with position, salary and leave allocations entries in K212
- Created new ATE manual for Administrators for all links on website to be housed in one location
- Streamlined and monitored Occasional Teachers list on a weekly basis to significantly improve daily job fill rates
- Tested new feature in ATE to support schools when jobs were unfilled and will roll out to schools this year
- Initiated a follow-up program for all new Occasional Teachers to ensure proper set up in ATE
- Created several training presentations based on Employee Group to help navigate and process entries in ATE
- Perform ATE administrative functions which include assisting ATE users with questions, resolving user access issues and training staff
- Prepare a variety of reports for Staffing Officers and CEC Departments using Crystal Reports and ATE
- Support ATE feature release updates and enhancements with commitment to continuous quality improvement
- Extensive knowledge of K212
- Extensive knowledge of Google Applications to maximize efficiency such as Sheets, Tasks and Slides
- Planned, created and presented ATE training sessions to Office Administrators and new Vice Principals
- Maintain and update two ATE websites.
Salary Administrator, Intermediate/Secondary Teaching
Ottawa Catholic School Board
06.2021 - 03.2024
- Support all teaching employees
- Responsible for the coordination efforts between Human Resources and Payroll to ensure proper flow, accuracy and maintenance of teaching salary related information
- Evaluate teaching experience gained outside the OCSB to determine salary grid placement
- Accurately enter position and salary information into database for all newly hired casual and permanent employees
- Process LTO, salary category and grid step salary changes
- Used Crystal reports to create Salary Authorization Information Forms (SAIFs), K212 and Google Applications on a daily basis.
Salary Administrator, Non Teaching Employees
Ottawa Catholic School Board
04.2018 - 05.2021
- Support all non-teaching employees
- Responsible for the coordination efforts between Human Resources and Payroll to ensure proper flow, accuracy and maintenance of non-teaching salary related information
- Produced employment verification letters
- Accurately entered position and salary information into K212 for all newly hired casual and permanent employees
- Processed LTO, salary category and grid step salary changes
- Used Crystal reports to create Salary Authorization Information Forms (SAIFs), IPPS and Google Applications on a daily basis.
Administrative Assistant - Human Resources-Teaching
Ottawa Catholic School Board
09.2017 - 04.2018
- Prepare correspondence (ie
- LTOs, maternity leave, etc)
- Coordination of interviews
- Process, transfer and permanent hires of teachers
- Provide administrative support for Elementary & Secondary Staffing Officers
- Create Google forms and spreadsheets to gather information for staffing, budgeting and planning
- Maintain, create and update numerous Excel and Google spreadsheets to track employment assignments.
Office Administrator
St. Emily Elementary School
08.2015 - 09.2017
- Responsible for daily operations such as daily attendance, safe arrival program, register new students and maintain and update the board’s information system
- Nominated by Principal in April, 2017 as an Inspiring Employee who makes the OCSB a great place to work and learn.
Administrative Assistant - Admissions Department
Ottawa Catholic School Board
07.2017 - 08.2017
- Accepted and processed summer registrations for all elementary schools in our Board as well as some Intermediate and Secondary schools
- Worked alongside the Family Welcome Centre staff to greet, screen and direct families new to our country and School Board through the registration process.
Salary Administrator
Ottawa Catholic School Board
05.2015 - 08.2015
- Received and reviewed all new Occasional Teacher applications
- Responded to inquiries from potential, new and existing Occasional Teachers by email and telephone inquiries
- Process identification changes in IPPS ie
- Name, address, phone numbers
- Responsible for the coordination efforts between Human Resources and Payroll to ensure proper flow, accuracy and maintenance of non-teaching salary related information
- Coordinated interviews and scheduled Principals for Occasional Teachers hiring
- Produced employment verification, acceptance and teaching experience letters
- Accurately entered position and salary information into K212 for all newly hired permanent employees
- Processed LTO, salary category and grid step salary changes
- Used Crystal reports to create Salary Authorization Information Forms (SAIFs), IPPS and Google Applications on a daily basis.
Supply Office Administrator
Ottawa Catholic School Board
03.2015 - 04.2015
- Responsible for daily operations such as reception and daily attendance
- Provided basic medical attention to students
- Provided administrative services as needed for the Principal and staff.
Senior Office Administrator/Library Clerk
Suddaby Public School/ Edna Staebler Public School
09.2010 - 01.2015
- Monitored school budgets and accounts
- Responsible for daily operations such as daily attendance, safe arrival program, register new students and maintain and update the board’s information system
- Compiled enrolment statistics and balanced monthly enrolment registers
- Assisted staff and students in the use of the library and locating resources
- Handled overdues, statistical records and correspondence.
Casual Secretarial/Clerical Support Staff
Various Schools
08.2009 - 01.2011
- Worked in various schools in a secretarial role managing the daily operations.
Library Assistant/ School Liaison and Outreach Coordinator
Kitchener Public Library
09.2005 - 09.2010
- Hired, trained and guided over 80 teens in a summer volunteer program
- Provided assistance to students, teachers, parents and others with reader’s advisory and reference inquiries in the children’s, teen and adult department
- Employed outreach strategies to promote library resources to schools and community groups including City of Kitchener Playgrounds, Big Brothers & Sisters.
Financial Advisor
TD Canada Trust
12.1986 - 08.2002
- Focused on providing exceptional customer service to each customer both in person and over the telephone
- Completed administrative duties including preparation of sales reports, sales forecasts, financial statements and proposals
- Completed the Canadian Securities course for licensing for mutual funds sales
- Managed a portfolio of assigned customers.
Education
3YR Business Administration - Accounting Diploma -
Algonquin College
Ottawa, ONCanadian Securities Course -
Canadian Securities Institute
Toronto, ONCanadian Investment Funds Course -
The Investment Funds Institute of Canada
Toronto, ONSecondary School Graduation Diploma -
Woodroffe High School
Skills
- !0 years of experience working with K212 HRP HRIS Software in various roles within HR Department
- Applied to Education
- Crystal Reports
- LaserFiche
- Direct hands-on experience working in OCSB Schools
- Extensive experience with Google Applications
- Extensive experience with Excel
- Documentation And Reporting
- Resourceful and Analytical
- Organizational Skills
- Written Communication
- Data Analysis
- Quantitative skills
- Customer Service
Timeline
Apply to Education (ATE) Administrator
Ottawa Catholic School Board
04.2023 - Current
Salary Administrator, Intermediate/Secondary Teaching
Ottawa Catholic School Board
06.2021 - 03.2024
Salary Administrator, Non Teaching Employees
Ottawa Catholic School Board
04.2018 - 05.2021
Administrative Assistant - Human Resources-Teaching
Ottawa Catholic School Board
09.2017 - 04.2018
Administrative Assistant - Admissions Department
Ottawa Catholic School Board
07.2017 - 08.2017
Office Administrator
St. Emily Elementary School
08.2015 - 09.2017
Salary Administrator
Ottawa Catholic School Board
05.2015 - 08.2015
Supply Office Administrator
Ottawa Catholic School Board
03.2015 - 04.2015
Senior Office Administrator/Library Clerk
Suddaby Public School/ Edna Staebler Public School
09.2010 - 01.2015
Casual Secretarial/Clerical Support Staff
Various Schools
08.2009 - 01.2011
Library Assistant/ School Liaison and Outreach Coordinator
Kitchener Public Library
09.2005 - 09.2010
Financial Advisor
TD Canada Trust
12.1986 - 08.2002
3YR Business Administration - Accounting Diploma -
Algonquin College
Canadian Securities Course -
Canadian Securities Institute
Canadian Investment Funds Course -
The Investment Funds Institute of Canada
Secondary School Graduation Diploma -
Woodroffe High School
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