Jimmi Modi
Administrative Assistant
Windsor,ON
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
9
9
years of professional experience
4
4
Certifications
1
1
Language
Work History
Administrative Assistant
Aditya Visa Inc.
02.2021 - 02.2025
- Responding to client queries, managing emails and phone calls, and providing information on visa processes, requirements, and updates.
- Preparing visa application forms, organizing client documents, and ensuring all necessary paperwork is complete and submitted on time.
- Managing client databases, updating and maintaining records of applicants' progress, and filing important documents.
- Organizing consultations, meetings, and appointments for clients with consultants or advisors.
- Liaising with immigration offices, embassies, or consulates to ensure timely processing of visas and related documentation.
- Managing payment processes, ensuring that clients make timely payments for visa services, and assisting with invoices or receipts.
- Handling office supplies, managing calendars for consultants, and assisting with day-to-day administrative tasks.
- Some administrative assistants may also help with marketing activities like preparing promotional materials, managing social media accounts, or helping organize seminars/webinars on services.
Administrative Assistant
Radiant Immigration Services
12.2018 - 01.2021
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Maintained inventory of office supplies and placed orders.
Administrative Assistant
Shree Hari Immigration
04.2016 - 11.2018
- Overseeing the day-to-day operations of the office, ensuring everything is running efficiently.
- Managing office supplies and inventory, ensuring that the workplace has necessary materials and equipment.
- Providing administrative support to senior management, including handling correspondence, preparing reports, and scheduling meetings.
- Organizing office functions, such as meetings, conferences, or team-building activities.
- Answering and directing phone calls, emails, and other communications in a professional manner.
- Managing calendars for executives or the team, scheduling meetings, appointments, and travel arrangements.
- Creating, managing, and maintaining filing systems for both physical and digital documents.
- Drafting, formatting, and proofing correspondence and other office documents.
- Entering and updating information into company databases or records.
- Ensuring that records are accurate, complete, and stored securely.
Education
MBA - Marketing
Sarvepalli Radhakrishnan University
Bhopal 04.2001 -
Bachelor in Information Technology -
L.D College of Engineering
Ahmedabad 04.2001 -
Skills
- Office administration
- Conflict Resolution
- Client Handling
- Quick Learner
- Database management
- Document organization
- Customer service
- Email management
- Scheduling appointments
- Travel arrangements
Certification
Personal Presentation
Disclaimer
I, Jimmi Modi, hereby declare that the information contained herein is true and correct to the best of my knowledge and belief.
Timeline
CELPIP - 9 SCORE
03-2024
IELTS- 7 SCORE
04-2022
Administrative Assistant
Aditya Visa Inc.
02.2021 - 02.2025
Grievance Control
01-2021
Personal Presentation
12-2020
Administrative Assistant
Radiant Immigration Services
12.2018 - 01.2021
Administrative Assistant
Shree Hari Immigration
04.2016 - 11.2018
MBA - Marketing
Sarvepalli Radhakrishnan University
04.2001 -
Bachelor in Information Technology -
L.D College of Engineering
04.2001 -
Similar Profiles
Shay KayambooShay Kayamboo
Account Manager at Visa - Visa DirectAccount Manager at Visa - Visa Direct
Olivia GregoryOlivia Gregory
Senior Product Manager - Global Launches at Visa Direct (Visa)Senior Product Manager - Global Launches at Visa Direct (Visa)
Oscar, Tse Man ChunOscar, Tse Man Chun
Data Science Assistant Manager at Visa Consulting & Analytics, Visa Inc.Data Science Assistant Manager at Visa Consulting & Analytics, Visa Inc.
Santana LaraSantana Lara
Oncology and Bone Marrow Transplant Nurse at Karmanos Cancer InstituteOncology and Bone Marrow Transplant Nurse at Karmanos Cancer Institute
Dhruv PaliyaDhruv Paliya
IT Help Desk Support (Co-op) at St. Clair CollegeIT Help Desk Support (Co-op) at St. Clair College