Jessie Ruiz
Daly City
Summary
Highly organized professional with proven track record in coordinating complex tasks and ensuring seamless operations. Adept at managing schedules, resources, and stakeholders to achieve project goals effectively. Renowned for fostering teamwork and adapting to dynamic environments, making significant contributions to organizational success.
Overview
19
19
years of professional experience
Work History
Project Adminstrative Coordinator
Denali Therapeutics
10.2019 - Current
- Provide high-level administrative support to multiple C-suite executives.
- Coordinated cross-functional project schedules to optimize resource allocation and workflow efficiency.
- Managed communication channels between departments to facilitate timely information sharing and collaboration.
- Developed training materials for new hires, enhancing the onboarding experience and knowledge retention.
- Implemented process improvements that streamlined administrative tasks and reduced response times.
- Oversaw scheduling of meetings and events, ensuring alignment with organizational priorities and goals.
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Assisted in recruitment efforts by coordinating interviews and managing onboarding activities for new hires.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
Legal Administrative Assistant
Genentech
02.2017 - 10.2019
- Provide high level administrative support to multiple Litigation attorneys.
- Manage multiple calendars while pro-actively anticipating or resolving meeting conflicts.
- Coordinate and arrange travel, and process expense reports in the Concur program.
- Ensure attorneys are prepared for meetings by coordinating catering and set up of projectors and/or A/V setup.
- Manage relevant distribution lists.
- Prepare PowerPoint presentations with minimal guidance.
- Maintain desk references.
- Assist in cross training of new contractors.
- Handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information.
- Proficient Microsoft user – Type and proof multi-faceted documents in Word, Excel including formatting and editing.
- Contact: Jamie James - (650) 467-1357
Legal Office Assistant II
San Mateo County District Attorney's Office
11.2011 - 02.2017
- Provided exemplary administrative support to Deputy District Attorney and staff.
- Executed excellent calendar management.
- Maintained high volume phone system and direct calls appropriately.
- Managed fast paced office including; ordering and maintaining office supplies, printer and office equipment maintenance, ensuring esthetic integrity of office and phone system management.
- Acted as first point of contact to provide effective customer service support to San Mateo County citizens by informing them of filing procedures, providing information on Inmates and dispositions on cases.
- Provided accurate database administration by logging served and un-served subpoena information into system.
- Prepared and processed all new case files, adhering to strict confidentiality and compliance regulations.
- Reconciled, closed and filed away all misdemeanor files.
- Collaborated with various police and law agencies to resolve case files.
- Assisted Deputy District Attorney by transferring audio files received from police agencies to CD and cassette tapes.
- Contact: Terri Gullo - (650) 363-4636
Interior Systems Carpenter
Quality Systems Installations, LTD.
02.2007 - 10.2011
- Operated hand and power tools for precise cutting and shaping of materials.
- Constructed frameworks, walls, and roofs following blueprints and specifications.
- Installed cabinetry, doors, and windows with attention to detail and quality standards.
- Collaborated with team members to ensure efficient workflow on construction sites.
- Maintained tools and equipment, ensuring optimal performance and safety compliance.
- Read and interpreted blueprints to follow specifications of projects.
Education
Associate of Arts - Graphic Design
Platt College
San Francisco, CaSkills
- Microsoft Office
- Google Suite
- Office Management
- Database Administration
- Records Management
- Compliance
- Telecommunications
- Calendaring
- Meeting Management
Timeline
Project Adminstrative Coordinator
Denali Therapeutics
10.2019 - Current
Legal Administrative Assistant
Genentech
02.2017 - 10.2019
Legal Office Assistant II
San Mateo County District Attorney's Office
11.2011 - 02.2017
Interior Systems Carpenter
Quality Systems Installations, LTD.
02.2007 - 10.2011
Associate of Arts - Graphic Design
Platt College