Summary
Overview
Work History
Skills
Languages
Timeline
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Jessica C. Clement

Jessica C. Clement

Mississauga,ON

Summary

Dynamic and results-oriented professional with extensive experience at Candu, an AtkinsRéalis company, adept in team leadership and office management. Excelled in enhancing team productivity and streamlining operational processes. Skilled in calendar management and proactive problem solving, demonstrating a keen attention to detail and a commitment to excellence.

Overview

19
19
years of professional experience

Work History

Supervisor, Administrative Support

Candu, an AtkinsRéalis company
Mississauga, ON
08.2023 - Current
  • Managing a team of 10 Administrative Assistants.
  • Complied with company policies, objectives and communication goals.
  • Evaluated employee performance through periodic reviews and documented results accordingly.
  • Monitored employee productivity levels on a regular basis to identify areas of improvement.
  • Provided guidance and direction to subordinates regarding job duties and responsibilities.
  • Coordinated with other department supervisors to ensure smooth workflow and project alignment.
  • Identified areas for improvement, narrowing focus for decision-makers in making necessary changes.
  • Trained new employees on company policies, job duties, and performance expectations.
  • Developed and implemented operational policies and procedures to ensure efficiency and accuracy of workflows.

Executive Administrative Assistant

Candu, an AtkinsRéalis company
Mississauga, ON
02.2019 - Current
  • Ensuring the timely submission of timesheets.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Coordinated multiple schedules using online calendaring system.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Processed accounts payable and receivable transactions accurately within set timeframes.
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
  • Managed and tracked expenses to meet company budget requirements.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.

Project Administrative Assistant- Embalse Project and Manufacturing SP3

Candu, an AtkinsRéalis company
Mississauga, Ontario
05.2014 - 02.2019
  • Using integrity, confidentiality, and diplomacy, liaise with all levels of management and staff—both internally and externally—and customers/clients.
  • Manage complex and conflicting schedules – using cooperation, prioritization, foresight, and decision-making skills.
  • Coordinate internal and external meetings and events.
  • Coordinate material, or enter/provide input into any applicable weekly, monthly, or annual reports.
  • Coordinate travel arrangements, provide necessary documents (flight itineraries, car/hotel arrangements, meeting itineraries, background/biographies, etc.), and obtain visas.
  • Prepare and/or validate expense reports, ensuring accuracy and compliance with corporate and/or project policies, procedures, and the code of ethics.
  • Timesheet Administrator.
  • Order of office supplies.
  • Undertake special assignments as required, or as assigned by management.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Coordinated with team members to assign tasks and ensure completion of activities within the specified timeline.
  • Coordinated catering services for various functions, including sales trainings and department meetings.

Administrative Assistant- EC6 Project

Candu, an AtkinsRéalis company
Mississauga, ON
05.2012 - 05.2014
  • Maintain managers' calendars.
  • Maintain organizational charts.
  • Coordinate internal moves, and collaborate with facilities and IT.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Managed office supplies inventory and placed orders when necessary.

Sr Admin Assistant to the VP and Management Team

BPR Engineering Ltd.
Burlington, ON
05.2008 - 05.2012
  • Managing security clearances for the engineering team with CSIS and CIPC.
  • Maintaining organizational charts and managers' calendars.
  • Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Processed invoices for payment using accounting software applications.
  • Handled confidential documents in an organized fashion according to established protocol.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.

Engineering Administrative Assistant

SNC‐Lavalin Nuclear Inc.
Oakville, Ontario
01.2006 - 05.2008
  • Participated in team meetings to discuss current engineering initiatives.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Coordinated catering services for various functions, including sales trainings and department meetings.
  • Monitored deadlines for engineering projects and updated progress reports accordingly.
  • Organized files and folders according to established procedures in an efficient manner.
  • Prepared correspondence, memos, emails, and other communications for engineers.
  • Assisted with onboarding new employees within the engineering department.
  • Maintained inventory of office supplies and placed orders when necessary.

Skills

  • Calendar management
  • Travel coordination
  • Expense reporting
  • Meeting coordination
  • Team leadership
  • Onboarding processes
  • Performance reviews
  • Email correspondence
  • Attention to detail
  • Event coordination
  • Proactive problem solving
  • Office management
  • Schedule & calendar planning
  • Professional and mature

Languages

French
Professional

Timeline

Supervisor, Administrative Support

Candu, an AtkinsRéalis company
08.2023 - Current

Executive Administrative Assistant

Candu, an AtkinsRéalis company
02.2019 - Current

Project Administrative Assistant- Embalse Project and Manufacturing SP3

Candu, an AtkinsRéalis company
05.2014 - 02.2019

Administrative Assistant- EC6 Project

Candu, an AtkinsRéalis company
05.2012 - 05.2014

Sr Admin Assistant to the VP and Management Team

BPR Engineering Ltd.
05.2008 - 05.2012

Engineering Administrative Assistant

SNC‐Lavalin Nuclear Inc.
01.2006 - 05.2008

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Jessica C. Clement