Jenny Waples
Tecumseh,Ontario
Summary
High-achieving administrative professional. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational and communication skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
1
1
year of professional experience
Work History
Financial Officer
Ministry Of The Attorney General
02.2024 - Current
- Process multiple quarterly Transfer Payment Request (TPR) Payments in TPON for 29 agencies throughout the fiscal year.
- Conduct TPR Interim, Final and AFS reviews for a portfolio of 29 agencies.
- Process deferred revenue request for multiple transfer payment agencies.
- Provide quality assurance checks and reconcile IFIS reports, purchasing cards, diversion reports, journals, eBilling, and iExpenses.
- Create purchase orders in iProcurement and process payments.
- Worked closely with team to implement a Yearly Financial Template resulting in improved financial accuracy for specific transfer payment agencies.
Financial Officer
Ministry Of The Attorney General
- Coordinate financial analysis, administration and reconciliation for the Director of Crown Operations multi-million dollar budget.
- Forecast operating costs for scheduled projects by strategizing with other departments.
- Developed annual budgets in collaboration with Regional Manager.
- Conduct monthly analysis of expenditures, identify all discrepancies and initiate appropriate actions to rectify discrepancies.
- Ensure financial compliance and administer processing of invoices, journal entries and cost recovery processes.
- Provide financial advice and administrative support in procurement processes forecasts for all local Crown Attorney Offices.
- Provide financial advice and administrative support in procurement processes.
- Participate in local working committees.
- Knowledge of financial and legal terminology in order to effectively process documentation regarding overpayment and cost recovery process.
- Provide financial administrative back-up to Regional Manager and support to local Operations Managers.
Financial Control Clerk
Ministry Of Transportation
- Audited monthly Purchasing Card and employee expense claims using Travel, Meal and Hospitality Directive for Central Region.
- Reviewed Central Region monthly Travel Card transactions on BMO online for discrepancies and submit for manager approval.
- Processed Employee WEAR forms for Central Region.
- Conducted monthly compliance audits and produced monthly reports.
- Received and ensured safekeeping of ministry contract security documents received through tendering process.
- Maintained and provided up to date asset inventory information for the assets inventory system.
- Developed and maintained automated tracking systems, hard copy files and records to enhance office workflows.
Enforcement Services Clerk
Ministry Of Transportation
- Assisted Carrier Enforcement Manager in preparation of the district’s budgets for South West Region.
- Created an organized system to track employee salaries, merits, leaves and vacancies.
- Prepared summons and subpoenas by analyzing auditor faculty reports.
- Reconciled vehicle cost reports and expense accounts.
- Performed administrative services by maintaining accurate statistical information by completing weekly, monthly, quarterly and annual reports.
Administrative Assistant
Ministry Of Transportation
- Reviewed briefing notes, Minister Letters and Wheel Separation forms for Regional Manager.
- Maintained and order supplies.
- Created/maintained Excel charts for financial and statistical information.
- Responded to routine problem inquiries via telephone in high volume area based on knowledge of program functions, referring complex, confidential, or sensitive inquiries to appropriate staff or management.
- Created and maintained filing system for both electronic and hard files; coordinating retention and storage schedules.
- Prepared minutes for meetings.
- Arranged meetings, travel and coordinate meeting/presentation materials.
- Conducted and created interview testing with selected candidates.
- Prepared accommodation forms and facility requests.
Education
Office Administration
Fanshawe College
LondonSkills
- Financial Management
- Budget Forecasting
- Budget Analysis
- Time Management
- Research and Analytical
- Problem Solving
- Organizational and Planning
- Advocacy
- MS Excel Expertise
- Effective Communication
- Presentation
Accomplishments
- Received the Ministry of Transportation Central Regions Excellence Award for professional excellence in leadership.
Timeline
Financial Officer
Ministry Of The Attorney General
02.2024 - Current
Financial Officer
Ministry Of The Attorney General
Financial Control Clerk
Ministry Of Transportation
Enforcement Services Clerk
Ministry Of Transportation
Administrative Assistant
Ministry Of Transportation
Office Administration
Fanshawe College
Similar Profiles
Kimberly L WitmerKimberly L Witmer
Court and Client Representative at Ministry of the Attorney GeneralCourt and Client Representative at Ministry of the Attorney General
Jacquelyn ElvinJacquelyn Elvin
Court and Client Representative at Ministry of the Attorney GeneralCourt and Client Representative at Ministry of the Attorney General
Leiloni MontourLeiloni Montour
Justice of the Peace at Ministry of the Attorney GeneralJustice of the Peace at Ministry of the Attorney General