Jenny Joy

Procurement

• Prepare and distribute written Request for Proposals (RFPs), maintain proponent lists by researching companies and their products; review all proponent submissions and select the proponent that meets all evaluation criteria and provides the best value; and follow up on tendered goods to guarantee delivery on the specified date.
• Establish and maintain strong relationships with suppliers, ensuring reliability, quality, and timely deliveries.
• Evaluate supply chain risk by conducting comprehensive analyses on contracts, procurements, budgets, and forecasts, preparing scenarios, and writing reports and recommendations.
• Develop, implement and maintain a procurement and contract management framework and ensure that all employees are trained and follow policy.
• Maintain compliance with the SaskTenders online site, general practices and changes to the various policies and acts within provincial and federal government.
• Ensure all procurement activities are documented accurately, including purchase orders, contracts, and supplier information. Regularly review procurement and contract records to ensure compliance with internal policies and external regulations, ensuring all documentation is complete and accurate.

Contract Management

• Responsible for end-to-end contract management and vendor performance processes. This includes facilitating the negotiation of contracts in conjunction with the successful proponents and the division/unit.
• Manage the contracts within the ERP system, which includes managing contract amendments, expirations and renewals.
• Facilitate dispute resolution between unit/division and vendors and ensure vendor performance aligns with SCIC’s strategic priorities. If needed, implement vendor performance improvement plans.
• Act as the point person for the justice lawyers, privacy and security ensuring comprehensives reviews and passing along feedback to various stakeholders.
• Prepare comprehensive reports on procurement, conntracts and vendor performance detailing the procurement methods, contract specifics, and other ad-hoc reporting.
• Provide input into continuous improvement of contract templates and related procedures based on lessons learned during the hands-on administration of SCIC contracts.

• Auditing Ministry revenue returns ensuring that reports are verified and processed in accordance with acts, regulations, policies and procedures
• Reviewing, identifying and/or determining discrepancies and preparing adjustments entries to rectify Errors ensuring that revenue is properly allocated and recorded
• Creating, maintaining and reconciling various financial reports and working with multiple Computer software applications such as Microsoft Excel, Word and Access (MIDAS), spreadsheets, databases and integrated financial systems to balance financial data
• Processing Invoices and also providing information on invoice charges and payments
• Knowledgeable in Audit procedures and internal controls Report running and analyzing, Accounts Receivable procedures, GAAP, FAM/Accounting Manual

• Preparing Financial Reports and Statements in accordance with accounting procedures for the Management
• Conducting Month – End and Year End Including Posting General Entries and Credit Reconciliation and Creating Adjustment Entries
• Supporting the Owner-Project Manager and the Estimator to Prepare, review and submit proposals
• Conduct Cost Estimation, also assisting in project budget management which includes budgeting
• Completed Account & Bank Reconciliation, Resolving Discrepancies and maintaining up – to date records
• Assisted with annual Audit by providing Information and Supporting Materials
• Monitoring Accounts payable and Accounts Receivable and Preparing A/P and A/R reports
• Processing Bi- Weekly payroll
• Prepared Quarterly GST and PST Returns ensuring Compliance with Tax Regulations
• Preparing Source Deductions Expenses
• Invoice clients and prepare progress reports for projects
• Along with two complete cycles Of Bookkeeping
• Having a Strong Knowledge of Contracts and project budget management
• Managed the day-to-day operations of the company, overseeing logistics, inventory, and office procedures

• Timely issuance of PO’s/C TO’s to suppliers for payment
• Worked across other cross functional teams (PD, Finance, cost estimation etc...) for price settlement
• Sourcing Suppliers and sending out RFQ’s
• Understand the change content for newly designed parts and actively Contribute to price negotiation
• Perform root cause analysis to expedite the resolution of pricing issues (Retro, claim)
• Periodic callbacks and follow-ups are made with the suppliers to get completed quotes within the turnaround time
• I supported 6 Programs globally for timely launch of the program (F150, Ranger, Eco sport, Aspire etc...) Working closely with suppliers to find the cost saving opportunities and meet TVM target

• Handling critical vendor’s email and call queries and resolving them
• Handling communications with clients and vendors via phone, email, and in-person
• Processing transactions, issuing checks, and updating ledgers, budgets, etc
• Preparing financial reports and drafting financial documents
• Assisting with audits, fact checks and resolving discrepancies
• Managing payroll processes and invoicing customers or collecting payments
• Tracking expenses and evaluating budgets
• Processing fresh paper invoices to non-EDI vendors and processing claims to those vendors who submit electronic invoices