Summary
Overview
Work History
Skills
Timeline
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Jennifer Waye

Toronto,ON

Summary

Experienced administrative professional skilled in providing comprehensive support to executive leadership. Demonstrated proficiency in handling sensitive and confidential information, as well as efficiently managing executive schedules. Committed to fostering a collaborative team environment and consistently meeting the ever-changing demands of the business through exceptional communication and organizational abilities.

Overview

30
30
years of professional experience

Work History

Executive Assistant

Alectra Inc
02.2018 - Current
  • Support the Board of Directors, EVP, People & Transformation and VPs, Respond to of all Board Chair and Director requirements effectively and professionally
  • Handle confidential and sensitive information with discretion and tact
  • Organize annual Board and Executive Strategy Offsites, ensuring all details are addressed and Director and executive needs anticipated
  • Prepare and post Board and Committee material to Diligent Board Books
  • Provide effective day to-day administrative duties, including scheduling meetings, proactive calendar management, monitoring emails, expense reports, preparation of reports, meeting preparation, etc
  • Collaborative and strategic work with the EVP, working efficiently to ensure matters are handled in a timely and professional manner
  • Manage a Strategic Committee for EVP and VPs, creating agendas, creation and maintenance of SharePoint site, and running of meetings
  • Developed PowerBI dashboards to track CEO’s objectives and People & Transformation team objectives for reporting purposes
  • Started EA team meetings and lunches to share best practices and updates
  • Organize and chair team meetings for VPs, including quarterly Health & Safety meetings
  • Prepare and organize agendas and material for weekly EC meetings, including posting of material to Diligent
  • Organize team building activities for team of 80

Executive Assistant

City of Mississauga, Ward 2 Councillor
01.2015 - 02.2018
  • Professionally and effectively managed all the administrative requirements of the Councillor, including operational control of the Councillor’s budget/responsible for purchases and expenses and management of all emails, with timely and professional responses
  • Represented and spoke for the Councillor at public meetings and events that she was unable to attend
  • Administration and updating of the Councillor’s website and the creation each month of an electronic newsletter, sent to over 500 email addresses
  • Responsible for reports, presentations and a printed newsletter which was sent out to every household in the Ward biannually
  • Worked closely with staff at the City of Mississauga and Region of Peel, to ensure that all Councillor requests, inquiries, and requirements were met in a timely manner

Manager, Human Resources & Compliance

Curry’s Artist Materials
01.1995 - 01.2015
  • Responsible for 200 corporate and store employees
  • Established compliance protocols, ensuring all employees were properly trained in government mandated initiatives
  • Wrote and implemented all corporate policies, procedures and training programs related to Health and Safety, Harassment, Accessibility and Equal Opportunity
  • Responsible for employee acquisition and retention, wage governance and employee dismissal
  • Launched performance incentive program for staff as part of the staff retention program
  • Worked alongside the public relations team to launch a Loyalty Program for Arts Groups

Skills

  • Calendar management
  • Meeting coordination
  • Document preparation
  • Budget management
  • Email management
  • Data organization
  • Time management
  • Strategic planning
  • Executive support
  • Interpersonal communication
  • Professional and mature
  • Expense reporting

Timeline

Executive Assistant

Alectra Inc
02.2018 - Current

Executive Assistant

City of Mississauga, Ward 2 Councillor
01.2015 - 02.2018

Manager, Human Resources & Compliance

Curry’s Artist Materials
01.1995 - 01.2015

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Jennifer Waye