Jennifer Russell
Redding
Summary
Dynamic executive assistant with over 21 years of experience providing high-level support to C-suite executives at prestigious Fortune 500 companies, including VMware and SAP, as well as Crain Walnut Shelling, a leading walnut processor in California. Proven ability to manage intricate calendars, travel arrangements, and event planning, resulting in a 30% increase in executive efficiency. Successfully coordinated logistics for four annual grower luncheons, achieving a 20% rise in attendance. Expertise includes event planning, budget oversight, and document management systems, ensuring seamless operations and enhanced organizational effectiveness.
Overview
22
22
years of professional experience
Work History
Executive Assistant to CEO & CFO
Crain Walnut Shelling, Inc.
03.2018 - Current
- Manage the CEO's and CFO's demanding calendars, prioritizing appointments, coordinating meetings, and ensuring seamless communication across departments.
- Orchestrate complex travel arrangements for the CEO and CFO across 10+ international trips annually, securing cost savings of 15% by negotiating favorable rates with airlines and hotels.
- Coordinate logistics for five annual grower luncheons, managing catering, venue setup, and guest communications, fostering stronger relationships with key partners.
- Plan and execute international client visits, coordinating logistics, accommodations, and itineraries.
- Spearhead the preparation of multi-region buyer meeting agendas and packets.
- Create correspondence, memos, and presentations, and maintain organized filing systems across OneDrive and internal storage.
- Oversee orchard records, prepare and submit permits, and liaise with government and utility agencies.
- Manage office operations, vendor budgets, and provide leadership support to the administrative team.
Executive Administrative Assistant
VMware
11.2010 - 08.2015
- Supported two VPs with calendar, travel, and internal communications for multinational sales teams.
- Led planning and logistics for executive offsites and large-scale events like Global Sales Kickoff (6,000+ attendees).
- Manage departmental budgets, expense reporting, and weekly forecast processes to optimize financial operations and support executive decision-making.
Executive Administrative Assistant
SAP
07.2009 - 11.2010
- Arranged executive travel and prepared supporting documents for global meetings.
- Direct third-party licensing and vendor procurement while coordinating with legal teams on contract finalization.
Executive Assistant
SAP BusinessObjects
08.2004 - 07.2009
- Oversaw administrative operations for three executives, including scheduling, travel coordination, and handling sensitive documents.
- Develop and maintained critical board, licensing, and acquisition documentation for organizational governance.
Receptionist
Archer Management Services
09.2003 - 08.2004
- Managed front-desk operations at HQ, scheduled meetings, and oversaw visitor access and security badges.
Education
Associate of Arts - Business Administration
Butte College
Oroville, CA01.2002
Skills
- Executive Calendar Management
- International & Domestic Travel Coordination
- Event Planning, Including Vendor Negotiation
- Budget Oversight & Expense Reporting
- Office Operations & Facilities Management
- Stakeholder & Grower Communications
- Document Management Systems (OneDrive, SharePoint)
- CRM & ERP Tools: SAP, Salesforce
- Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, Teams)
- Expense Management: Concur
- Cross-Functional Collaboration
Accomplishments
- Spearheaded a collaborative executive assistant group to cultivate connections and best-practice sharing across the organization.
- Awarded a bonus in recognition of managing the Annual Sales Kickoff in Las Vegas of more than 6,000 members.
Timeline
Executive Assistant to CEO & CFO
Crain Walnut Shelling, Inc.
03.2018 - Current
Executive Administrative Assistant
VMware
11.2010 - 08.2015
Executive Administrative Assistant
SAP
07.2009 - 11.2010
Executive Assistant
SAP BusinessObjects
08.2004 - 07.2009
Receptionist
Archer Management Services
09.2003 - 08.2004
Associate of Arts - Business Administration
Butte College
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