Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Jennifer Rubicine

London,ON

Summary

Accomplished Senior Accounts Payable Specialist with a proven track record. Enhancing vendor relations and streamlining payment processes. Expert in Sage x3 and Excel, adept at audit support and bank reconciliation. Demonstrated ability to improve workflow coordination, achieving a significant reduction in payment discrepancies. Skilled in internal controls and fostering strong vendor partnerships.

Overview

26
26
years of professional experience

Work History

Senior Accounts Payable Specialist

Federal White Cement
11.2018 - 12.2023
  • Utilize Sage x3 accounting software, MS Outlook and Excel
  • Managed and Processed high volume invoices accurately and efficiently, ensuring adherence to established polices and procedures
  • Canadian and US invoice processing
  • 3 way matching of invoices with Purchase Orders and quotes and approval process
  • Weekly and Monthly payment of all vendors utilizing multiple payment methods such as: Cheque (CAD /USD) , EFT/ACH, Wire Transfer and Credit Card
  • Process and audit monthly expense reports
  • Reconcile vendor statements and resolve any outstanding payment discrepancies or disputes
  • Assist in month end duties, year end and annual audits

Payroll Administrator/ HR Administrator (vacancy)

Federal White Cement
12.2020 - 08.2022
  • Payroll Duties:
  • Responsible for onboarding and calculating payroll by using Sage Accpac and Sage HRMS software
  • Processing payroll for: 60 weekly unionized employees,30 biweekly salaried foremen and 16 administrative staff
  • Calculated payroll by accurately using Sage Accpac and Sage HRMS software and importing timesheets via MS Excel and Timeclock software
  • Prepare reports and requisitions for weekly CRA remittances, monthly WSIB, union and pension contributions, FRO garnishments, union dues and all supporting documents
  • Resolved payroll discrepancies, conducted reconciliation of all accounts to ensure accuracy
  • Assist in annual audit and year end responsibilities
  • Human Resource Duties
  • Organize and maintain personnel records
  • Create job postings & recruiting
  • Screened candidates/interviews for open positions
  • Respond to employee inquiries, complaints and union grievances
  • Ensure company was compliant with current ESA legislation
  • Lead company through COVID protocols and precautions put forth with Ontario Government
  • Enroll employees in Union Pension Plan and Canada Life Benefit plan
  • Liaison between Canada Life and employees for company benefit plans

Accounts Payable Clerk

Affinity Food Group
09.2014 - 02.2018
  • Prepared and processed vendor invoices for 10 Wendy's franchises with efficiency and accuracy
  • Reviewed vendor invoices for matching purchase orders, quotes and validity prior to payment.
  • Monthly payment runs with payments done via cheque and EFT
  • Reconciled monthly statements, and resolved any discrepancies
  • Prepare Month End, profit and loss reports and journal entries
  • Monthly meetings with Wendy's general managers
  • Managed and responded to employee inquiries
  • Assist in year end and liaison with accounting staff

Payroll and Benefits Administrator

Allibar Restaurants Ltd
06.1998 - 08.2013
  • Reviewed benefits paperwork for accuracy and completeness.
  • Directed and controlled RRSP contributions and Sunlife medical, dental, and vision benefit packages.
  • Process payroll for 300+ employees of multiple Wendy's franchises
  • Processed payroll garnishments and monthly government reports and payments
  • Process payments via cheque and EFT
  • Managed employee records on database to maintain accuracy and updated information.
  • Reconciled payroll discrepancies and responded to inquiries from employees.

Education

Business Administration Accounting - Accounting

Fanshawe College of Applied Arts And Technology
London, ON

High School Diploma -

Regina Mundi College
London, ON
1996

Skills

  • Internal Controls
  • Payment Processing
  • Reviewing open payables
  • Vendor Relations
  • Purchase Order Management
  • Audit Support
  • Invoice Processing
  • Vendor Management
  • Bank Reconciliation
  • Workflow Coordination
  • Account Reconciliation
  • Expense Tracking

Languages

English
Native or Bilingual

Timeline

Payroll Administrator/ HR Administrator (vacancy)

Federal White Cement
12.2020 - 08.2022

Senior Accounts Payable Specialist

Federal White Cement
11.2018 - 12.2023

Accounts Payable Clerk

Affinity Food Group
09.2014 - 02.2018

Payroll and Benefits Administrator

Allibar Restaurants Ltd
06.1998 - 08.2013

Business Administration Accounting - Accounting

Fanshawe College of Applied Arts And Technology

High School Diploma -

Regina Mundi College

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Jennifer Rubicine