Jennifer Peters
Calgary,Alberta
Summary
Professional Records Management Technician experienced in the management of physical and electronic corporate records.
Overview
11
11
years of professional experience
Work History
Jr Document Controller
Lanmark Engineering
Calgary
11.2022 - 07.2024
- Managing the lifecycle of documents and ensuring all project documentation meets Lanmark requirements
- Point of contact for Lanmark for all external Document Control groups including contractors and vendors
- Maintaining Document Control related work aids, procedures and checklists for all phases of Lanmark projects
- Ensuring adherence to all Document Control standards and processed through informal checking of document control outputs
- (transmittals, metadata, distribution & completed request forms)
- Performing Master Document Register reconciliation to ensure data consistency between repositories (internal and external) compliance with project requirements
- Managing project recordkeeping and correspondence functions including weekly reports, monthly reports, submittals, RFI’s, change documents, meeting minutes
- Ensuring proper coding of all documents and drawings
Administrative Assistant - Records
Government of Alberta, Office of the Public Guardian and Trustee
Calgary
05.2022 - 11.2022
- Daily management of estate correspondence and case files by classifying, locating and retrieving records
- Preparing inventory and boxing records in preparation for the Alberta Records Center
- Daily delivery of incoming and outgoing correspondence and mail, logging courier packages and faxes
- Efficiently organize and file correspondence on a daily basis
- Responding and providing solutions and or advice to client queries
Document Controller
Integra Document Centre
Calgary
12.2021 - 02.2022
- Splitting technical document packages into individual documents and applying metadata
- Off siting documents for storage
Records Management Analyst
Bennett Jones
Calgary
04.2019 - 06.2019
- Performed conflict searches as requested and opened client matters through Workflow
- Answered and processed requests via e-mail and over the phone
- Scanned and processed closing books, created labels and folders for off-site storage
- Worked within a team environment to keep on top of the daily tasks
- Checked emails at the beginning of the day to prioritize the work load
File Clerk
Calgary Laboratory Services
Calgary
12.2017 - 12.2018
- Filed and scanned Anatomical Pathology patient slides, tissue blocks and paper work
- Received patient material, verified patient material and information received was accurate for processing
- Checked filed documents/patient material as required
- Ensured documents/materials sourced from files were returned to correct file
- Received, sorted, case-assembled (in Vantage) and distributed patient material
- Assigned cases to the Pathologist’s Queue in the LIS (Millennium)
- Completed on site patient material retrieval and transport
- Prepared documentation and made arrangements to transfer archived material to Iron Mountain
- Worked with Medical Records department regarding off site storage of long-term medical samples
Records Information Management Technician
Penn West
Calgary
04.2017 - 08.2017
- Analyzed and prepared information for data entry and integration ensuring daily updates to all databases, spreadsheets and indexes
- Coordinated the movement of files/boxes to/from the designated pick-up and drop-off areas for offsite vendors and mail room as designated
- Worked with team and staff to identify, classify, prepare and archive information in an efficient and systematic process for access and retrieval in a document
Drawing Record Management and Records Analyst
Trans Canada (TC)
Calgary
02.2013 - 12.2016
- Processed engineering drawings and related documents into the electronic document management system (EDMS) maintaining compliance with TC's engineering standards
- Ensured quality assurance procedures were followed in alignment with TC’s quality management goals
- Educated business partners on quality standards, concepts and processes for protecting original drawings to comply with TC standards
- Indexed hard copy documents into iRIMS for offsite storage to Iron Mountain
- Arranged courier shipment for incoming hard copy documents from various TC sites in the US/Canada
- Managed employee access to various project SharePoint sites
- Uploaded documents to FileNet using File Capture for file maintenance
- Supported the Records team with additional support and help when needed
Education
High School Diploma -
Supply Chain Management & Employment Program Certification -
Skills
- Process auditing
- Data accuracy
- File documentation
- Revision management
- Compliance controls
- Document organization
Volunteer Experience
- Almost Home, Pawsitive Match Animal Rescue, 2017 – present
- Alberta Spay and Neuter Task Force, Various Roles, 2019 – present
- City of Calgary, River Pathway Cleanup, 2019 – present
- Calgary Folk Festival, Backstage Production Security, 2017 – present
Educationandprofessionaldevelopment
- High School Diploma
- Supply Chain Management & Employment Program Certification
Timeline
Jr Document Controller
Lanmark Engineering
11.2022 - 07.2024
Administrative Assistant - Records
Government of Alberta, Office of the Public Guardian and Trustee
05.2022 - 11.2022
Document Controller
Integra Document Centre
12.2021 - 02.2022
Records Management Analyst
Bennett Jones
04.2019 - 06.2019
File Clerk
Calgary Laboratory Services
12.2017 - 12.2018
Records Information Management Technician
Penn West
04.2017 - 08.2017
Drawing Record Management and Records Analyst
Trans Canada (TC)
02.2013 - 12.2016
High School Diploma -
Supply Chain Management & Employment Program Certification -
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