Jennifer Mitton
North Cowichan,Canada
Summary
Determined and proactive professional with experience driving success by supporting company leaders. Strong sense of urgency to anticipate and respond effectively to needs of senior-level executives. History of thriving in fast-paced, dynamic environments.
Overview
18
18
years of professional experience
Work History
Sr. Executive Assistant to EVP, CIO & CDO
Open Text Corporation
04.2020 - 04.2025
- Effectively and proactively manage complex calendars of EVP, CIO & CDO (+ team of up to 6 direct reports)
- Works closely with Chief of Staff to ensure deliverables are accurate and on time
- Manages highly confidential files with integrity.
- Provides document management as required.
- Take a leadership role in assisting the global team with work needs or questions.
- Ensures timely and accurate submissions of expenses and invoices.
- Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations.
- Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
- Prepared agendas for meetings in consultation with the executive team to ensure all necessary materials were available prior to each meeting.
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
- Assisted with event planning by coordinating catering services, reserving venues, ordering supplies.
Finance Coordinator
Open Text Corporation
01.2009 - 04.2020
- Provide senior level support to the SVP, Finance/CAO (+ team of 8 direct reports) and also Vice-President, Global Taxation (+ team of 9 direct reports)
- Coordinate and effectively manage both schedules and administrative needs on a daily basis
- Manage global purchase order process for Tax team: $6M budgeted fees for external tax providers including (a) coordinating authorizations (b) tracking progress against payment deadlines and (c) tracking actual costs against budget.
- Manage PO creation and payment of invoices for CAO group
- Arrange large scale and complex meeting/ event set up (including catering, venue bookings, presentation logistics, etc.) where needed
- Manage all expenses for reimbursement and reconciliation
- Manage and track all travel arrangements
- Track & maintain reports on global tax audits for external auditors
Office Manager/Executive Assistant
Image Advantage Inc.
12.2006 - 01.2009
- Oversees daily operations, managing a staff of 6 employees
- Prepare and distribute weekly and bi-weekly payroll and monthly tax submissions
- Oversee all inventory and purchases of office supplies
- Assistant to President
- Arrange all travel, schedule meetings and manage all essential tasks
Education
Business Communications -
Centennial College
01.2012
Project Management Course -
Schulich School of Business
05.2009
Skills
- Calendar management
- Document management
- Expense reporting
- Travel coordination
- Event planning
- Meeting preparation
- Team collaboration
- Problem solving
- Attention to detail
- Exceptional interpersonal skills
- Calendar management proficiency
- Strong organizational skills
Timeline
Sr. Executive Assistant to EVP, CIO & CDO
Open Text Corporation
04.2020 - 04.2025
Finance Coordinator
Open Text Corporation
01.2009 - 04.2020
Office Manager/Executive Assistant
Image Advantage Inc.
12.2006 - 01.2009
Business Communications -
Centennial College
Project Management Course -
Schulich School of Business
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