Jennifer Macken

Legal Bookkeeper/Legal Assistant and

Office Administration

• Posting all time and disbursement entries, posting the firm's incoming receipts, processing all general cheques, including accounts payable, disbursement cheques and all other office-related expenses;
• Processing trust cheques and wire transfers in accordance with Law Society requirements;
• Daily review of all trust transactions to ensure accuracy;
• Attending to monthly bank reconciliations for multiple trust and general accounts, including journal entries;
• Preparing and submitting PST, GST and Law Society reports and remittances;
• Preparing and posting client invoices;
• Processing monthly payroll for external payroll company;
• Attending to month end, including monthly reports for the partners; and
• All other accounting related duties including annual schedules and reports for external accountant for financial statement preparation, trust reporting to the Law Society and CDIC letters.

Wills, Estates and Conveyancing

• Review and follow initial instructions in relation to the client matter;
• Ensure file opening procedures are correct and that they are continually maintained, organized and diarized;
• Obtain relevant information and searches such as Wills Notices, financial and real property records, pension and life insurance policies;
• Maintain knowledgeable and considerate communication with clients, beneficiaries, accountants, financial institutions and all other professionals;
• Drafting of all court documents pertaining to the probate application;
• Preparing draft interim account distribution statements, release and consents and all reporting correspondence to executors and beneficiaries;
• Composing simple and in depth Wills, Powers of Attorney, Representation Agreements, Healthcare Directives and Codicils;
• General conveyancing including preparation and filing of Form A and Form 17 transfer documents Property Transfer Tax returns, Transparency Declarations and Transparency Reports;
• Attending to title searches, requesting Form F and B strata documents and requesting tax deferment payout statements;
• Native Land transfers; and
• Drawing up interim and final invoices and reporting to clients.

Additional Duties

• Assisting with reception coverage;
• Preparation and amendments of corporate synopsis reports;
• Corresponding with vendors, clients, benefits provider, accounting firms and financial institutions; and
• Assisting colleagues with scheduling, payroll matters, conflict resolution, coordinating probationary reviews and group benefit applications, office party planning and other general human resource matters.

• Managing my own business in child care for 18 years;
• Overseeing the quality care of children;
• Day to day activities, including music, dance, stories and field trips;
• Seeing to the health and nutritional needs of children; and
• Office management, including payroll, invoicing, subsidy forms and income tax receipts.

• Personal injury assistant to Yan Gertsoyg;
• Reviewing and following initial instructions;
• Preparation of court documents and trial coordination;
• Transcribing dictation;
• Communications with clients, ICBC adjusters, court registry personnel and other counsel; and
• all matters generally in relation to our files.

• Junior litigation assistant to Ty Colgur and reception;
• Reviewing and following initial instructions;
• Preparation of court documents;
• Transcribing dictation;
• Trial coordinating; and
• all general reception duties.

• Criminal defense assistant;
• Reviewing intake, opening files and following instructions;
• Corresponding with clients, trial coordinator and registry staff on a regular basis;
• Legal aid billing; and
• Attending at trials to provide input and opinion and first appearances.