JENNIFER HOOPER
Calgary,Canada
Summary
Dedicated Procurement and Administrative Supervisor with expertise in optimizing procurement strategies, managing vendor relationships, and overseeing administrative functions. Consistently delivers cost-effective solutions while maintaining high standards of compliance.
Overview
13
13
years of professional experience
Work History
Procurement & Administrative Supervisor
AtkinsRéalis
12.2023 - 05.2024
- Finalized AtkinsRéalis contract with the Department of National Defence (DND), processing 800+ Work Estimate Action Forms (WEAFs) by using management information systems (MIS) to ensure accurate invoicing and completion
- Led supplier compliance initiatives by using management information systems (MIS), and SharePoint to identify cost-saving opportunities and mitigate risks with supplier contracts and vendor relationships
- Monitored procurement spending, enforced budget adherence, and produced detailed performance reports, and compliance using management information systems (MIS), SharePoint, Workday, and Microsoft Teams
Assistant Procurement & Administrative Supervisor
SNC-Lavalin
10.2018 - 12.2023
- Directed and empowered a team of four members to enhance productivity and drive operational efficiency in procurement, administration, and warehouse departments
- Assisted in the preparation and submission of Standing Offer Agreements (SOAs), contributing to successful contract awards and vendor relationships
- Authorized purchase orders up to $10,000, exercising sound judgment to streamline procurement processes and ensure timely delivery of goods and services
- Maintained compliance with company policies, legal regulations, and industry standards in all procurement and administrative processes, resulting in successful audits with no major findings
Administrative Assistant
SNC-Lavalin
06.2016 - 09.2018
- Managed procurement activities for the Minor Warships and Auxiliary Vessels (MWAV) contract with the Department of National Defence (DND), enhancing supplier relationships to ensure timely and cost-effective delivery of goods and services
- Enhanced office operations by optimizing scheduling, filing systems, and policy enforcement while meticulously maintaining accurate records in the MIS database to enhance efficiency and compliance
- Managed the end-to-end process of creating and processing requests for quotes (RFQs) and purchase orders (POs), resulting in an increase in vendor responsiveness and an 80% reduction in procurement cycle times
- Managed procurement expenses evaluated supplier qualifications to minimize risk, and ensured compliance with company policies and industry regulations, maintaining meticulous supplier documentation accuracy
Administrative Assistant
Graytek Solutions
10.2014 - 04.2016
- Managed purchase order processing and receipt reconciliation to meet inventory and sales needs, resulting in a 15% increase in productivity through cost-saving initiatives
- Oversaw vendor pricing in D-Tools software, meticulously updating material lists and wire charts to streamline project workflows and improve cost accuracy
- Managed daily bank deposits and meticulously maintained financial records, consistently achieving 100% accuracy and full compliance with company procedures
- Utilized QuickBooks, D-Tools, Insightly, and Harvest for efficient task management and precise data entry, resulting in streamlined operations and increased data accuracy
Customer Service Technician
Orica Canada Inc.
04.2012 - 04.2014
- Efficiently processed orders, generated bills of lading, and delivery tickets, ensuring strict regulatory compliance and enhancing shipping efficiency by 50%
- Managed the procurement process, overseeing receipt of goods and services with meticulous tracking and ensuring on-time delivery to meet inventory requirements and maintain optimal stock levels
- Oversaw shipping inventory operations, accurately maintained contractor timesheets, and championed a zero-harm safety culture through regular safety meetings, resulting in a 25% reduction in workplace incidents
- Managed security systems and badge administration through SAP and Lotus Notes, leading to operational efficiency and accurate record-keeping
Inventory Controller
Dyno Nobel Canada Inc.
02.2011 - 04.2012
- Oversaw site inventory, coordinated transportation logistics, and generated purchase orders, leading to a 20% improvement in productivity and a significant reduction in delays
- Implemented cost-reduction strategies that optimized operational effectiveness, resulting in significant expense reductions and increased profitability
- Enforced adherence to government regulations and company policies, fostering a safety-first culture by actively participating in safety meetings
- Managed inventory tracking, audits, and periodic counts using SAP and Lotus Notes, resulting in improved record accuracy and operational efficiency
Education
High School Diploma - Accounting 10, 20 & 30
Strathmore High School
Strathmore, ABSkills
- Compliance Monitoring
- Bid Processing
- Time management
- Vendor Management
- Organizational leadership
- Problem-solving
- Information management
- Documentation and control
- Relationship building
- Attention to detail
Languages
English
Native or Bilingual
Timeline
Procurement & Administrative Supervisor
AtkinsRéalis
12.2023 - 05.2024
Assistant Procurement & Administrative Supervisor
SNC-Lavalin
10.2018 - 12.2023
Administrative Assistant
SNC-Lavalin
06.2016 - 09.2018
Administrative Assistant
Graytek Solutions
10.2014 - 04.2016
Customer Service Technician
Orica Canada Inc.
04.2012 - 04.2014
Inventory Controller
Dyno Nobel Canada Inc.
02.2011 - 04.2012
High School Diploma - Accounting 10, 20 & 30
Strathmore High School
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