Jennifer Chmelyk
Administrative Assistant
Pineview,British Columbia
Summary
I am a highly organized and detail oriented Head/Financial Administrative Assistant with more than 17 years experience at North Peace Secondary School. I supply thorough, organized administrative support to 3 Principals in a very fast paced and energetic workplace. I am an assistant who goes above and beyond basic administrative tasks and make sure deadlines are met in a time conscientious manner. I have excellent work ethic and strength boosting company morale. Currently the Head Administrative Assistant to 5 secretaries who I support when needed. I am in charge of all the financials and budgets at North Peace Secondary School, I was on the Health and Safety committee for 9 years as well as held a First Aid level 2 ticket for this duration. I have almost 23 years of office skill, excellent communication, both written and verbal. Developed and implemented a budget tracking system within the high school which I have trained shared with other schools.
Overview
22
22
years of professional experience
5
5
years of post-secondary education
Work History
Head Adminsitrative Assistant
North Peace Secondary School
Fort St. John, BC
03.2016 - Current
- Contributed significantly in improving office morale through proactive communication efforts that boosted employee engagement.
- Reduced operational costs with diligent expense tracking and budget management for various departments.
- Facilitated seamless communication between 9 departments by acting as a liaison between executives, managers, and staff members.
- Assisted in the hiring process by reviewing resumes, scheduling interviews, and conducting reference checks for potential candidates.
- Maintained strict confidentiality in handling sensitive information related to company finances, legal matters, and employee records.
- Improved workflow with 5 other Administrative Assistants by assigning tasks based on individual strengths and skillsets among administrative support staff.
- Streamlined office operations by implementing efficient administrative processes and organizational systems.
- Organized successful events within 9 departments such as: conferences, workshops, and team-building activities that fostered collaboration among employees, also including School start up and year end functions for over 100 staff members.
- Boosted company efficiency by overseeing inventory control, supply ordering, and vendor relations.
- Coordinated travel arrangements for executives, ensuring all logistics were efficiently managed while adhering to company policies and budgets.
- Provided expert guidance to 4 junior administrative assistants on best practices in office management procedures.
Administrative Assistant Front Reception
North Peace Secondary School
Fort St. John, BC
02.2009 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Assisted in onboarding multiple new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
Accounts Payable/Receivable
AJ Forsyth
03.2007 - 01.2009
- Managed accounts payable/receivable activities, ensuring timely payments to vendors while minimizing outstanding receivables.
- Reduced processing time for accounts payable/receivable by implementing efficient invoicing and payment tracking procedures.
Accounts Payable/Receivable
AJ Forsyth
03.2003 - 01.2007
- Served as a subject matter expert within the finance department for all accounts payable/receivable related questions or concerns, enhancing overall team knowledge.
- Maintained compliance with internal controls and external regulations by adhering to established policies and procedures in accounts payable/receivable processing.
- Managed accounts payable/receivable functions with accuracy, ensuring timely processing of invoices and payments to maintain healthy cash flow levels.
Education
Ticketed in Level 2 First Aid -
Trojan Safety
Fort St. John, BC 01.2019 - 01.2022
Technical training
Google Summit
Richmond, BC 01.2013 - 01.2014
Some College (No Degree) - Technical Training
Northern Lights College
Kitimat, BC 01.2002 - 02.2003
Skills
Bank Reconciliation
- Financial Reporting
- Excellent communication skills
- Accounts payable
- Accounts receivable
- Ability to work independently
- Ability to work in a Team setting
- Confidentiality
- Customer service-oriented
- Detailed
- Works well under pressure
- Advanced clerical knowledge
Timeline
Ticketed in Level 2 First Aid -
Trojan Safety
01.2019 - 01.2022
Head Adminsitrative Assistant
North Peace Secondary School
03.2016 - Current
Technical training
Google Summit
01.2013 - 01.2014
Administrative Assistant Front Reception
North Peace Secondary School
02.2009 - Current
Accounts Payable/Receivable
AJ Forsyth
03.2007 - 01.2009
Accounts Payable/Receivable
AJ Forsyth
03.2003 - 01.2007
Some College (No Degree) - Technical Training
Northern Lights College
01.2002 - 02.2003
Similar Profiles
Sage HansonSage Hanson
Front Desk Assistant at North Peace Secondary School LibraryFront Desk Assistant at North Peace Secondary School Library
Ming Chit MouMing Chit Mou
English Teaching Assistant at NLSI Peace Evangelical Secondary SchoolEnglish Teaching Assistant at NLSI Peace Evangelical Secondary School
Mercedes BueckertMercedes Bueckert
Educator Assistant at School District 60 Peace River NorthEducator Assistant at School District 60 Peace River North
Leian MareeLeian Maree
Customer Service Representative at VenetianCustomer Service Representative at Venetian
EVEMARY MKONGWAEVEMARY MKONGWA
Restaurant Food Server at House Of BoatengRestaurant Food Server at House Of Boateng