Jennifer Chavez
Camarillo
Summary
Detail-oriented Administrative Professional with nearly 4 years of experience in sales administration and office support. Skilled in client coordination, order processing, Excel data tracking, weekly performance reporting, and identifying trends for process improvement. Hands-on HR experience including new-hire onboarding, Form I-9 employment verification, Form W-4 tax withholding processing, and employee documentation. Currently pursuing an Associate of Arts in Business Administration at Oxnard College with strong organizational, communication, and problem-solving abilities. Bilingual in English and Spanish.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Talent Sourcer
Reiter Affiliated Companies
Oxnard, CA
04.2026 - 05.2026
- Supported hiring process by scheduling interviews, conducting reference checks, and completing various paperwork.
- Conducted pre-screening interviews to assess qualifications and cultural fit before recommending candidates to hiring managers.
- Managed applicant tracking system, maintaining accurate records of candidate communication and interview notes.
Sales Administrator/ EHS Coordinator
Weldlogic
Newbury Park, CA
02.2023 - 04.2026
- Provided administrative support to sales team by preparing and organizing customer data.
- Tracked shipments of customer orders and communicated delivery status updates to enhance customer experience.
- Performed regular follow-up calls with clients to ensure satisfaction with purchases made from the company.
- Generated weekly sales performance reports to analyze trends and pinpoint improvement opportunities.
- Entered orders in company systems to process internet and email sales requests.
- Created invoices and processed customer payments, ensuring compliance with company policies and procedures.
- Processed invoices and tracked payments received from customers.
- Drafted accurate quotes to provide clients with pricing information.
- Performed administrative tasks such as filing documents, scheduling appointments.
- Worked with ERP system (Genius)
Administrative Assistant
K&S Floor Services
Simi Valley, CA
10.2022 - 02.2023
- Coordinated customer appointments for flooring services, matching jobs with qualified technicians to optimize service delivery.
- Confirmed appointment details with clients, answered inquiries, and managed customer expectations to enhance client satisfaction.
- Processed invoices for client payments using Quickbooks software.
- Utilized MS Office and Excel to analyze data and create spreadsheets.
- Maintained accurate job records and prepared reports for management to support informed decision-making.
- Communicated with clients through calls and emails to remind them of overdue payments.
- Project Management: Monitoring project timelines, ensuring efficient workflows, and adjusting schedules due to delays or unexpected issues.
HR Administrative Assistant
Family Tree Farms
Dinuba, California
05.2022 - 08.2022
- Coordinated onboarding activities and orientation sessions to facilitate smooth integration of new employees into the organization.
- Guided new hires through orientation and onboarding and explained documentation requirements to facilitate HR process.
- Prepared documentation for workers' compensation claims and unemployment benefits applications to ensure compliance and support employee needs.
- Provided support to the HR department by preparing documents, updating databases and organizing files.
- Processed paperwork related to new hires, terminations, promotions, transfers and other personnel changes.
- Updated job descriptions for existing positions and created new descriptions for open roles.
- Evaluated resumes of potential candidates for open positions within the organization.
- Managed employee attendance records and tracked vacation time off requests to maintain accurate workforce data.
- Maintained HR databases and updated employee information regularly.
- Supported payroll processing by verifying timesheets and attendance records.
- Performed administrative duties such as filing, copying, scanning and faxing documents.
Janitor Cleaner
Legacy Packing and Cold Storage
Dinuba, CA
11.2021 - 05.2022
- Clean and sanitize restrooms, sinks, countertops and other surfaces.
- Cleaned windows, walls, ceilings, carpets and furniture to uphold a sanitary environment.
- Sweep, mop and vacuum floors of all areas.
- Removed waste from wastebaskets and trash containers in all designated areas.
- Managed inventory of cleaning supplies to maintain efficient operations.
- Replenished bathroom supplies to ensure availability for all users.
Shift Leader
Carl's Jr
Camarillo, CA
02.2018 - 02.2021
- Trained new employees on shift operations, ensuring proficiency in key tasks.
- Verified cash drawer accuracy during shifts, preventing discrepancies and ensuring proper cash handling.
- Managed inventory by monitoring stock levels and placing orders to maintain optimal supply.
- Inspected food preparation areas to ensure proper sanitation standards were met at all times.
- Supervised the cleaning of dining areas, restrooms, kitchen equipment, and floors in order to maintain a safe and sanitary environment for customers and staff alike.
- Confirmed accuracy of daily sales reports before submitting them to management for review.
- Analyzed sales data to identify trends and areas for improvement.
Education
Associate of Arts - Business Administration
Oxnard College
Oxnard, CA05-2027
High School Diploma -
Channel Islands High School
Oxnard, CA05-2019
Skills
- Sales Support
- Sales Tracking
- Invoice processing
- Form I-9 & W-4 Completion & Compliance
- Hazardous / Environmental / Stormwater Compliance
- Data analysis
- Microsoft Excel & Office
- Administrative support
- Time management abilities
- Multitasking
- Team Collaboration
- Customer service
- Self Motivation
- Screening resumes
- Candidate assessment
Certification
- CRP Certified
Languages
English
Native or Bilingual
Spanish
Native/ Bilingual
Timeline
Talent Sourcer
Reiter Affiliated Companies
04.2026 - 05.2026
Sales Administrator/ EHS Coordinator
Weldlogic
02.2023 - 04.2026
Administrative Assistant
K&S Floor Services
10.2022 - 02.2023
HR Administrative Assistant
Family Tree Farms
05.2022 - 08.2022
Janitor Cleaner
Legacy Packing and Cold Storage
11.2021 - 05.2022
Shift Leader
Carl's Jr
02.2018 - 02.2021
High School Diploma -
Channel Islands High School
Associate of Arts - Business Administration
Oxnard College