Jennifer Blackburn
Morro Bay
Summary
Administrative leader offering experience prioritizing administrative tasks to drive goal achievement. Skilled in schedule coordination, resource allocation, customer relations, and office supply inventory management. Manages competing priorities with organized and resourceful approaches in fast-paced and rapidly changing environments.
Overview
17
17
years of professional experience
Work History
Administrative Support Coordinator II
California Polytechnic State University
01.2020 - Current
- Responsible for the creation of quarterly scheduling of courses for 23 faculty and lecturers.
- Handles on-boarding process for newly hired employees, which includes distribution of all paperwork as well as creation of all contracts for full and part time lecturers. Responsible for managing paperwork for resignations and retirements as well.
- Hired, managed, developed and trained student staff, establishing and monitored goals, conducting performance reviews, and tracking timecard entries.
- Responsible for creating all job postings and job descriptions for open recruitments.
- Maintain office calendars to track important dates and deadlines for entire front office, as well as the coordination of calendars for the Department Chairs.
- Prepare detailed documents and reports in compliance to administrative processes and procedures, as well as develop and implements organizational systems to streamline daily operations.
- Create presentations and other materials, such as flyers and newsletters, to support organizational activities and events.
- Create and maintain detailed records of office expenses to accurately predict future budget requirements, as well as all reimbursement paperwork and reconciliation of monthly spending on credit cards and internal account transactions.
- Delegates tasks to administrative support staff to organize and improve office efficiency.
- Implements project management techniques to overcome obstacles and increase team productivity.
Administrative Support Assistant II
California Polytechnic State University
01.2019 - 01.2020
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Updates to the department website.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Developed and updated spreadsheets and databases to track office hours, advisor schedules, and student email listservs.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Developed strategies to streamline and improve office procedures.
- Drafted correspondence and other documents for Department Chair and Advisory Board.
- Assisted coworkers and staff members with special tasks on daily basis.
Controller/Billing Coordinator
Libertine Brewing Company/Newton Construction
01.2015 - 01.2019
- Prepared balance sheets, cash flow reports and income statements.
- Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management.
- Completed year-end close processes through effective supervision financial functions and regular treasury transactions.
- Managed daily financial functions in collaboration with accounting and payroll personnel.
- Managed payroll data entry and processing for 141 employees to comply with predetermined company guidelines and state and federal labor laws.
- Formulated strategic plans and supported tactical initiatives to execute cost-savings deliverables.
- Updated HR database with new employee information, changes in benefits, and other details.
- Developed and implemented HR policies and procedures to promote clear and consistent approach to managing employees.
- Advocated for staff members, helping to identify and resolve conflicts.
- Created and delivered HR training sessions to staff and managers.
- Gathered financial information, prepared documents, and closed books.
- Maintained efficient office operations by handling errands and administrative functions, as well as implemented strategies to optimize successful closing of real estate transactions for the Real Estate part of the company.
- Verified accurate completion of corporate income tax returns for multiple companies.
Art Production Assistant Manager
American Idol Corporation
01.2012 - 01.2014
- Prepared press and marketing material and design layouts into prepress files for offset, web and digital printing.
- Proven ability to learn quickly and adapt to new situations.
- Invoicing and billing for local vendors,
- Managed all travel arrangements
- Worked with art and music support departments during production.
- Anticipated design issues and proved to be proactive in developing effective solutions.
- Met with clients and vendors to determine project needs and prepared proposals incorporating production schedules, scopes of work, and budgets.
- Fostered highly communicative, collaborative team culture on visual product projects.
Art Teacher
Station Camp High School & Antioch High School
01.2007 - 01.2011
- Assisted students in developing unique artistic skills and techniques.
- Assessed student work and provided constructive feedback.
- Developed and maintained relationships with local artists and museums to enhance student learning.
- Developed and implemented various thematic lesson plans, utilizing age-appropriate material and focusing on relevant topics.
- Created a first ever Visual Arts Club, and was the advisor from 2007-2009
- Created the school’s first ever student led art show, as well as helped to build up Art Awareness in the Elementary, Middle, and High Schools in the area.
- Managed art room supplies, equipment and resources to maintain consistent supply for projects.
- Inspired students and assisted in developing creativity and self-expression through various art forms and media.
- Taught classes on painting, Art History, and Ceramics.
Education
Masters of Education Licensing Program, K-12 - Education
Tennessee State University
Nashville, TN05.2006
B.F.A. Double Majoring in Design And Marketing - Art/Marketing
University of Tennessee
Martin, TN12.2004
Skills
- Correspondence Preparation
- Office Administration and Organization
- Team Collaboration
- Cost Reduction and Budgeting
- Data Collection
- Workload Management
- Digital Design
- Proficient in computer programs including: Microsoft Office Suite, Illustrator, InDesign, QuickBooks, and Cal Poly systems such as dashboards, financial peoplesoft, and HR platform Page Up
Timeline
Administrative Support Coordinator II
California Polytechnic State University
01.2020 - Current
Administrative Support Assistant II
California Polytechnic State University
01.2019 - 01.2020
Controller/Billing Coordinator
Libertine Brewing Company/Newton Construction
01.2015 - 01.2019
Art Production Assistant Manager
American Idol Corporation
01.2012 - 01.2014
Art Teacher
Station Camp High School & Antioch High School
01.2007 - 01.2011
Masters of Education Licensing Program, K-12 - Education
Tennessee State University
B.F.A. Double Majoring in Design And Marketing - Art/Marketing
University of Tennessee
Similar Profiles
Bishal ParajuliBishal Parajuli
Full-time Physics Lecturer at California Polytechnic State University San Luis Obispo, California, USAFull-time Physics Lecturer at California Polytechnic State University San Luis Obispo, California, USA
Jessica Hill-RoddickJessica Hill-Roddick
Student Athlete at California Polytechnic State University, HumboldtStudent Athlete at California Polytechnic State University, Humboldt
Lexi ReevesLexi Reeves
Equine Science Student at California Polytechnic State UniversityEquine Science Student at California Polytechnic State University
Tyler GuerraTyler Guerra
Information Technology Consultant at California Polytechnic State UniversityInformation Technology Consultant at California Polytechnic State University
Joel WilkieJoel Wilkie
FAE /EMT-Basic at CALFIRE State Of CaliforniaFAE /EMT-Basic at CALFIRE State Of California