Microsoft Suite
Jennie Rathwell
Manager
Cornwall,ON
Summary
A fluently bilingual, highly motivated individual who combines enthusiasm with a strong work ethic to provide excellent support to senior officials, stakeholders, agencies and other government departments. An experienced communicator who thrives on dealing with a variety of people and challenges. A flexible and quick learner who enjoys working in a team or as an individual contributor. Key strengths include: Excellent interpersonal and leadership skills Excellent administrative support Innovation and problem solving Self-starter / Team player
Overview
22
22
years of professional experience
Work History
Senior Planning Advisor (AS-06)
Government of Canada – Public Services and Procurement Canada – Departmental Oversight Branch – Business planning and Management services
02.2022 - Current
- Analyze, coordinate strategic planning issues and drafts planning documents as per the strategic corporate planning cycle, including departmental wide horizontal files, such as the Mental Health, Diversity and Inclusion initiative
- Experienced in researching, interpreting and consolidating complex information from various sources and using the information to respond to client inquiries and prepare reports to the Director level and above, including the development and writing of briefing materials
- Excel in applying the federal ATIP legislation and related Treasury Board Secretariat policies and guidelines
- Expertly applied IM practices and procedures, more importantly with the BRIM GCDocs program
- Supervise 7 employees, including performance management, employee development, and engagement strategies.
- These 7 employees all have a different mandate within a BPMS setting
- Work collaboratively with teams, stakeholders or committees, either internal to an organization or with external partners.
Issues Manager (AS-05)
Government of Canada – Public Services and Procurement Canada – Procurement Branch – Pandemic Response Sector (PaRS)
10.2021 - 02.2022
- Volunteered when the need arose in PaRS for an issues manager for 2 Senior Directors and joined the LWDD and Testing team to support the teams
- Provided support by assisting to meetings and taking notes and sometimes attended on the Senior Director’s behalf
- Created briefing binders in OneNote for each Senior Directors and included their deliverables for ease of access and action
- Provided support to the teams by identifying and analyzing issues through research and coordination of responses in order to deliver prior to deadlines
- Conducted detailed review, editing, tracking and monitoring of materials prepared by staff in order to ensure correspondence/information note standards and protocols were being met, consistent information was provided, and value-added information was provided, as well as, reviewing for clarity, accuracy, relevance, and appropriateness prior to approval/sign off
- Participated in drafting information notes, correspondence and papers on behalf of the Senior Directors.
Senior Business Analyst (AS-05)
Government of Canada – Public Services and Procurement Canada – Procurement Branch – Pandemic Response Sector (PaRS)
04.2021 - 10.2021
- Provide financial and human resources support to the Pandemic Response Sector
- Established processes in order to analyze SFT and O&M data
- Established PaRS financial budget for fiscal year 2021-2022 in line with Budget Ask
- Review all DMR with FAB and brief DG at each period end
- Created pivot tables for SFT, O&M and Forecast for easy reference for DG and senior staff
- Provide guidance and supervise junior administrative staff in direct report
- Established guidelines for junior administrative staff in the procurement of human resources
- Analyze Org
- Charts to ensure they are accurate and prepare any documentations for modifications
- Prepared an analysis tool to track staff status in preparation for the sector’s end of mandate period
- Provide strategic advice to the DG in manners relating to accommodation, HR and Finance.
Administrative Officer (AS-04)
Government of Canada – Public Services and Procurement Canada – Departmental Oversight Branch – Integrity and Forensic Accounting Services
04.2019 - 04.2021
- Provide administrative support to the Director General, the DGO office and the sector
- Review all documents to be submitted for DG approval before they are submitted
- Collaborate with stakeholders in order to deliver requests on time
- Lead the tasking system and follow up with appropriate staff in order to deliver on time
- Prepare various corporate reporting documents for director review and DG approval
- Ensure proper processes are in place and establish new processes as required
- Prepare communication key messages, as needed
- Coordinate and reconcile acquisition card purchases
- Analyze SFT, O&M and forecast reports every period and prepare documents for director review and DG approval
- Created tracking and reconciliation system of all invoices to be processed
- Supervise two AS-01 DGO junior administrative officers
- Provide HR support for the sector by verifying/obtaining employee security clearances and ID access cards, liaising between sector and future hire to obtain all necessary information, such as proof of education, language results, etc and entering all necessary information into the HR portal
- Analyze Org
- Charts to ensure they are accurate and prepare any documentations for modifications
- Provide strategic advice to the Strategic Advisor to the DG in manners relating to accommodation, HR, processes, tasking and projects
- Act as Strategic Advisor to the DG upon their absence, providing advice and recommendations to the DG on various files and issues
- Unit Security Officer for the Sector.
Various Administrative Assistant Positions
Government of Canada – PWGSC – Real Property Branch – Parliamentary Precinct Directorate
09.2002 - 03.2019
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Compiled data from various sources into organized reports for review by management team.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
Education
Customer Service Certificate -
Humber College
04.2003
Bachelor of Religious Sciences -
University of Ottawa
04.1995
Skills
- Excellent interpersonal and leadership skills
- Excellent administrative support
- Innovation and problem solving
- Self-starter / Team player
- Strategic Planning
- Policy and procedure improvements
Linguistic profile
English and French (EEE)
Professional Development
- Executive Assistants and Administrative Professionals Skills Certificate from the Professional Development Institute, Harvard University
- Customer Service certified- Humber College
- Third Party Neutral 1, Conflict Resolution Institute of Canada
- BRSL
- Writing Briefing Notes Certificate
- OneNote Training
- CCM Mercury
- Microsoft Office, including Outlook
- GCDocs / BRIM
- Obtained Financial Delegation certification
Security Clearance
Secret
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Languages
English
Native language
French
Proficient (C2)
C2
Timeline
Senior Planning Advisor (AS-06)
Government of Canada – Public Services and Procurement Canada – Departmental Oversight Branch – Business planning and Management services
02.2022 - Current
Issues Manager (AS-05)
Government of Canada – Public Services and Procurement Canada – Procurement Branch – Pandemic Response Sector (PaRS)
10.2021 - 02.2022
Senior Business Analyst (AS-05)
Government of Canada – Public Services and Procurement Canada – Procurement Branch – Pandemic Response Sector (PaRS)
04.2021 - 10.2021
Administrative Officer (AS-04)
Government of Canada – Public Services and Procurement Canada – Departmental Oversight Branch – Integrity and Forensic Accounting Services
04.2019 - 04.2021
Various Administrative Assistant Positions
Government of Canada – PWGSC – Real Property Branch – Parliamentary Precinct Directorate
09.2002 - 03.2019
Customer Service Certificate -
Humber College
Bachelor of Religious Sciences -
University of Ottawa
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