Jennie Ong

Assistant to Executive Vice President and Management Team

• Facilitate effective communication between management and employees, enhancing collaboration and addressing issues effectively
• Conduct research to support executive decision-making, presenting findings clearly and contributing to informed strategies
• Streamline calendar management for senior executives, achieving improved meeting efficiency and better resource allocation
• Manage logistics meetings, ensuring smooth operations and effective communication, which strengthened stakeholder engagement
• Function as the follow-up manager for the Senior Leadership Team to support the timely completion of agreed actions
• Demonstrate resilience in challenging situations, proactively anticipating executive needs, and enhancing overall productivity
• Assist in the planning and execution of special projects, ensuring alignment with company goals and timelines
• Manage travel arrangements for executives by researching cost-effective options while accommodating individual preferences
• Maintain confidentiality while managing sensitive information, ensuring compliance with company policies and safeguarding personnel records

Office Management

• Manage daily operations for a team of local and expatriate staff
• Lead various projects from start to finish, including managing timelines, overseeing budgets, and communicating with stakeholders
• Develop policies and procedures to enhance organization and reduce costs
• Delegate tasks to boost team productivity and complete projects on time
• Oversee the planning and execution of client engagements as well as a range of company events
• Optimizing space, maintaining equipment, and improving office layout for a better work environment
• Oversee office technology and telecommunication infrastructure, including the management of laptops, mobile devices, and servers
• Establish strong vendor relationships to negotiate favorable contracts, resulting in substantial cost savings and improved service delivery
• Build effective ties with Building Property Management to simplify leases, renovations, and security procedures
• Oversee all areas of the corporate vehicle fleet, including leasing, maintenance, and insurance management
• Coordinate domestic and international travel arrangements
• Manage all aspects of invoice processing and payments, including entering data into SAP, Insite, and QuickBooks

HR Administration

• Manage the global mobility process by coordinating both internal and external transfers in partnership with various departments
• Orchestrate HR-related initiatives and processes
• Collaborate with business leaders to identify training needs and skill gaps
• Coordinate and schedule courses, including logistical details such as venue bookings, equipment, catering, and/or online technology requirements
• Lead new hire orientation and prepare onboarding materials, such as building passes, cellphones and IT equipment
• Aide in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection
• Manage benefits programs, guaranteeing full compliance with regulatory standards
• Maintain 100% accuracy of employee data in both Workday and UltiPro Systems
• Function as the primary contact for employees regarding HR-related inquiries
• Contribute to various HR projects and implementations