Jenna Voth
Estevan,SK
Summary
Organized Executive Administrative Assistant known for high productivity and efficiently completing tasks. Specializes in time management, confidential document handling, and advanced Microsoft Office skills. Excels in communication, problem-solving, and adaptability, ensuring seamless office operations and support for the whole team.
Overview
15
15
years of professional experience
2011
2011
years of post-secondary education
Work History
Executive Administrative Assistant
Primec Controls Canada
Estevan, SK
05.2023 - 10.2025
- Managed executive calendars and scheduled appointments for senior management.
- Coordinated travel arrangements and itineraries for team members and executives.
- Prepared meeting agendas and minutes for executive leadership discussions.
- Communicated effectively with clients, vendors, and internal teams regarding inquiries.
- Organized office supplies and maintained inventory for operational efficiency.
- Supported event planning activities for corporate meetings and team-building events.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
- Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
- Accounts receivable; managed accurate invoicing for multiple clients.
Office Administrative Assistant
Preferred Energy
Estevan, Saskatchewan
07.2019 - 03.2022
- Managed daily office operations to ensure efficient workflow and organization.
- Handled incoming communications, including emails and phone calls promptly.
- Maintained office supplies inventory to support team needs consistently.
- Developed filing systems to improve document retrieval processes efficiently.
- Provided administrative support for project management tasks as needed.
- Prepared documents such as correspondence, presentations, spreadsheets, reports and other materials using Microsoft Office applications.
- Created expense reports, tracked invoices, and processed payments.
- Provided support to other departments by completing clerical tasks as needed.
- Updated contact lists regularly with current employee information.
- Set up new hire paperwork according to company standards.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Maintained accurate accounts receivable records and documentation.
- Communicated with clients regarding outstanding balances and payment terms.
- Reconciled customer accounts and resolved discrepancies efficiently.
- Utilized accounting software to track payments and generate reports.
- Maintained organized records of accounts payable transactions.
- Reviewed and reconciled discrepancies in vendor statements.
- Assisted in month-end closing activities for financial reporting.
Supervisor
Original Joe’s
Estevan, Saskatchewan
07.2015 - 08.2018
- Supervised daily operations to ensure seamless service and customer satisfaction.
- Trained new staff on restaurant policies and food preparation techniques.
- Managed inventory levels, ensuring timely restocking of supplies and ingredients.
- Scheduled shifts for team members to maintain optimal staffing levels.
- Coordinated with kitchen staff to streamline food service during peak hours.
- Resolved customer complaints in a timely manner while ensuring customer satisfaction.
- Ensured compliance with workplace safety regulations by providing training sessions for all staff members.
- Mediated conflicts between employees and facilitated effective resolutions to disputes.
- Analyzed business performance data and forecasted business results for upper management.
- Maintained cleanliness and organization of bar area throughout service shifts.
- Trained new bartenders on proper techniques and company policies.
- Handled cash transactions accurately and processed payments efficiently.
- Managed cash drawer at the end of each shift ensuring accuracy of funds received.
Office Administrative Assistant
Pyramid Corporation
Estevan, Saskatchewan
01.2011 - 06.2015
- Organized and maintained filing systems, both paper and electronic.
- Performed administrative duties such as photocopying, faxing documents and mailing packages.
- Managed office duties, ordered materials, organized workspaces, answered emails, and made phone calls.
- Greeted visitors and answered incoming calls, providing information to callers or redirecting them to the appropriate personnel.
- Sorted mail daily for distribution throughout the organization.
- Provided support to other departments by completing clerical tasks as needed.
- Maintained accurate accounts receivable records and documentation.
- Communicated with clients regarding outstanding balances and payment terms.
- Reconciled customer accounts and resolved discrepancies efficiently.
- Processed invoices, credit memos, and other documents related to accounts receivable.
- Assisted in month-end closing activities such as preparing journal entries, reconciling accounts, and creating financial reports.
- Maintained organized records of accounts payable transactions.
- Reviewed and reconciled discrepancies in vendor statements.
- Utilized accounting software to manage payment approvals efficiently.
- Entered data into accounting system to maintain accurate financial records.
Education
Office Administration
Southeast Regional College
Estevan, SK 09.2010 - 01.2011
Estevan Comprehensive High School
Estevan, SKSkills
- Data entry
- Problem solving
- Time management
- Effective communication
- Team collaboration
- Conflict resolution
- Information confidentiality
- File management
- AR/AP
- Excel spreadsheets
- Conflict management
Timeline
Executive Administrative Assistant
Primec Controls Canada
05.2023 - 10.2025
Office Administrative Assistant
Preferred Energy
07.2019 - 03.2022
Supervisor
Original Joe’s
07.2015 - 08.2018
Office Administrative Assistant
Pyramid Corporation
01.2011 - 06.2015
Office Administration
Southeast Regional College
09.2010 - 01.2011
Estevan Comprehensive High School