Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Jenna Barath

San Diego

Summary

Strategic Executive Assistant with 6+ years of experience supporting CEOs, executives, and senior leadership across real estate, luxury property, hospitality, and financial services. Known for managing complex calendars, high-stakes projects, and cross-functional operations while exercising sound judgment, discretion, and a proactive approach to problem-solving. Adept at streamlining workflows, leading special initiatives, and providing executive-level support that enables leaders to focus on vision and growth.

Overview

7
7
years of professional experience

Work History

Operations Manager | Executive Support Lead

Luxury Property Operations Group
09.2023 - 07.2025
  • Partnered with ownership and executives to oversee a portfolio of 29+ luxury properties, providing executive support, high-level reporting, and operational leadership.
  • Directed complex scheduling, vendor management, and stakeholder communications to ensure seamless execution of executive priorities.
  • Produced executive-ready reports, branded materials, and proposals that influenced strategic decisions and client engagement.
  • Implemented preventative maintenance programs and quality assurance protocols, reducing costs by 30% while maintaining consistent 5-star ratings.
  • Introduced digital tracking systems, improving accountability and reducing replacement costs by 25%.
  • Recruited, trained, and led cross-functional teams, achieving a 95% guest and client satisfaction rate.

Executive Assistant to Chief Executive Officer

ROB STEINER LLC
06.2022 - 01.2024
  • Served as the CEO’s primary executive partner, managing complex calendars, multi-estate scheduling, and global travel logistics.
  • Acted as gatekeeper for executive communications, ensuring priorities were met and high-level stakeholders received timely responses.
  • Oversaw confidential financial administration, including budgets, expense reporting, and tax preparation coordination with accountants.
  • Recruited and managed estate staff, contractors, and vendors, ensuring seamless multi-property operations.
  • Anticipated needs, resolved urgent challenges, and safeguarded the CEO’s time by proactively handling sensitive matters.
  • Directed special projects, including the relocation of technical infrastructure between states, liaising with cross-functional teams and external partners.

Executive Assistant & Project Manager

IMI Worldwide Properties
07.2021 - 09.2022
  • Acted as the right hand to company executives, managing priorities across construction, design, sales, and financing teams.
  • Partnered with CEOs and senior leadership to prepare reports, secure approvals, and maintain real-time project tracking for 73 high-value property transactions.
  • Managed executive calendars, coordinated cross-functional meetings, and ensured contractual deadlines were met.
  • Designed executive-ready presentations, sales materials, and client communications for investors and VIP stakeholders.
  • Served as client liaison, curating property tours, managing correspondence, and delivering premium buyer experiences.

Executive Assistant & Recruitment Specialist

North American Signing Group LLC
06.2019 - 08.2021
  • Provided executive support during company launch, advising leadership on branding, naming, and operational infrastructure.
  • Managed full-cycle recruitment, onboarding, and training, building scalable systems for team performance and growth.
  • Partnered with executives to co-develop proprietary software (ClosesWise), contributing to design, QA testing, and workflow improvements.
  • Spearheaded regional expansion into Northern California, establishing new offices and building a full-service notary fleet.
  • Coordinated executive schedules, stakeholder communications, and sensitive documentation to ensure compliance and efficiency.

Fine Wine Sales Specialist

JJKnox Fine Wines
02.2018 - 02.2020
  • Cultivated and managed executive-level client relationships across hospitality and retail accounts.
  • Coordinated VIP tastings, meetings, and proposals, maintaining meticulous scheduling and communication.
  • Created client-ready presentations and proposals, strengthening account performance and revenue growth.

Education

Bachelor of Science - Environmental Studies : Minor in Pre-Med

California State University

Skills

  • Executive Support & C-Suite Communications
  • Complex Calendar & Travel Management
  • Confidential Financial Administration
  • Cross-Functional Team Leadership
  • Strategic Project & Event Coordination
  • Recruitment, Hiring & Staff Development
  • Operations & Systems Optimization
  • Stakeholder & Client Relationship Management
  • Discretion, Confidentiality & Problem-Solving
  • Microsoft Office Suite

Timeline

Operations Manager | Executive Support Lead

Luxury Property Operations Group
09.2023 - 07.2025

Executive Assistant to Chief Executive Officer

ROB STEINER LLC
06.2022 - 01.2024

Executive Assistant & Project Manager

IMI Worldwide Properties
07.2021 - 09.2022

Executive Assistant & Recruitment Specialist

North American Signing Group LLC
06.2019 - 08.2021

Fine Wine Sales Specialist

JJKnox Fine Wines
02.2018 - 02.2020

Bachelor of Science - Environmental Studies : Minor in Pre-Med

California State University

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Jenna Barath