JEFF MARQUARDT
San Jose,CA
Summary
Finance and accounting leader combining strong technical expertise with a process-improvement mindset, building scalable systems, improving visibility, and helping organizations operate more effectively. Collaborative team player focused on delivering results and adapting to changing needs. Skilled in financial analysis, full-cycle accounting processes, nonprofit finance, budgeting and forecasting, ERP implementation, audit & compliance, board reporting, leadership and training experience.
Overview
2027
2027
years of professional experience
Work History
KinderCare Education LLC
Portland, OR
- Supported month-end close procedures, financial reporting requirements, and general accounting functions.
- Performed account reconciliations, financial documentation, and analytical review processes utilizing NetSuite.
- Reconciled complex balance sheet accounts and prepared standard and adjusting journal entries to support accurate financial reporting and GAAP compliance.
- Child-care & early education organization
MKS Instruments
Andover, MA
- Adapted to remote onboarding and operational processes, completing training and transitioning into accounting responsibilities within an accelerated timeframe.
- Supported month-end close procedures, financial reporting requirements, and preparation of standard and adjusting journal entries utilizing SAP / Blackline.
- Managed manufacturing cost accounting; inventory valuation; labor, material & overhead allocation processes to support accurate financial reporting and operational decision-making.
- Monitored reporting deadlines, supporting timely issuance of trial balances and financial reporting deliverables.
- Implemented an improved reconciliation process involving approximately $380K, strengthening reporting accuracy.
- Global industrial equipment & technology manufacturer
San Mateo County Transit District
San Carlos, CA
- Supported the Grants Accounting Department during the transition to remote operations following the onset of COVID-19.
- Reviewed, analyzed, and reconciled revenue, expenditures, accounts receivable, and accounts payable to support accurate financial reporting, month-end close, and operational accountability.
- Analyzed project costs, grant expenditures, fixed asset accounting activity, financial variances, trends, and discrepancies to support reporting accuracy and compliance requirements.
- Managed month-end close for multiple clients using NetSuite; reconciled trial balances, entered adjusting entries.
- Prepared adjusting journal entries for accruals, prepaid expenses, and deferred revenue in compliance with GAAP.
- Reconciled intercompany and fixed-asset ledgers, identifying discrepancies and correcting posting errors.
- Built advanced Excel dashboards with pivot tables to track budget-to-actual variances for senior management.
- Supported external audit requests by compiling documentation, schedules, and responding to account inquiries promptly.
- Performed revenue recognition analysis for multi-period contracts to align with nonprofit accounting standards (ASC 606).
- Public transit & transportation agency
Senior Accountant II
United Way of Santa Cruz County
Capitola, CA
02.2023 - 03.2026
- Managed full-cycle accounting operations including Accounts Payable, Accounts Receivable, general ledger, reconciliations, budgeting, grant accounting, payroll processing, financial reporting & audit preparation for three nonprofit entities: United Way of Santa Cruz County (ERP- Financial Edge NXT), First 5 Santa Cruz County (ERP- QuickBooks), & Cradle to Career (ERP- Salesforce).
- Revamped chart of accounts structure and implemented electronic full-cycle accounts payable processing to improve workflow efficiency, reporting accuracy, and internal controls in accordance with GAAP.
- Prepared monthly and quarterly journal entries for grant revenue recognition (ASC 606) and deferred revenue accounting, ensuring compliance with funding requirements and GAAP standards.
- Built and maintained annual departmental and consolidated operating budget, supporting organizational planning and financial oversight with advanced Excel tools including pivot tables, VLOOKUP / XLOOKUP, formulas & links.
- Monthly intercompany reconciliations using Claude to isolate variances comparing sub-ledgers to the trial balance.
- Designed and maintained an Excel-based payroll allocation model that facilitated the accurate semi-monthly posting of payroll expenses to the General Ledger, allocating costs across multiple departments and projects.
- Developed a fixed asset tracking and depreciation workbook that streamlined the management of asset additions, disposals, and monthly depreciation, improving reporting accuracy and audit support.
- Managed tracking and reconciliation of funding receipts from county, government, corporate, and private grant sources, ensuring accurate documentation and compliance.
- Coordinated with county agencies and external stakeholders to ensure timely and accurate recording of grant revenue (ASC 606), expenditures, contracts, compliance-related reporting, supporting month-end close processes.
- Processed and maintained new fiscal year grants, contracts, memorandums of agreement (MOAs).
- Assisted CFO (United Way) and Executive Director (First 5) in preparation of board materials for monthly meetings.
- Utilized Power Query to import multiple entity trial balances to combine into one dataset resulting in more efficient & accurate consolidated reporting & budget-to-actual analysis.
- Developed and implemented a Power BI month-end close dashboard providing real-time visibility into reconciliation status, outstanding entries, and close progress, resulting in improved reporting efficiency.
- Trained program staff on grant expense coding and payroll allocation process, providing supervisory experience and reducing mischarges and reclassifications.
Contract Senior Accountant
LHH Recruitment Solutions
San Francisco, CA
02.2020 - 12.2022
- Successfully completed multiple contract accounting assignments across nonprofit, manufacturing, education, and public transportation sectors, quickly adapting to new ERP systems (NetSuite, Sage Intacct, SAP), reporting structures, and remote work transitions while supporting month-end close, reconciliations, financial reporting, GAAP compliance & annual audits.
- Supported month-end close procedures, financial reporting requirements, and general accounting functions.
- Performed account reconciliations, financial documentation, and analytical review processes utilizing NetSuite.
- Reconciled complex balance sheet accounts and prepared standard and adjusting journal entries to support accurate financial reporting and GAAP compliance.
Business Owner / Mentor
Transpersonal Mentoring
Santa Cruz, CA
04.2013 - 12.2019
- Provided mentorship & supportive guidance to individuals navigating life transitions, addiction recovery, emotional challenges, & personal growth through compassionate communication, active listening, & goal-oriented support.
- Developed strong interpersonal & coaching skills through working with individuals from diverse backgrounds.
Senior Accountant
Crystal Geyser Water Company
Calistoga, CA
06.2008 - 02.2013
- Reported directly to the Vice President of Finance, supporting financial reporting, operational accounting functions, and compliance with company policies and US GAAP standards.
- Managed monthly general ledger close and month-end close processes, ensuring accurate and timely preparation and issuance of financial statements and supporting schedules, utilizing SAP and advanced Excel.
- Prepared account reconciliations, adjusting journal entries, accruals, prepaid amortization schedules, and notes payable activity to support accurate financial reporting and documentation.
- Implemented month-end close policies, procedures, and cross-training initiatives to improve workflow efficiency & consistency.
- Developed departmental/consolidated budget Excel templates to support annual budgeting, forecasting, and financial planning.
- Directed cost accounting and inventory control processes, including WIP valuation, BOM analysis, product margin reporting, forecasting, and budgeting, ensuring accurate costing and enhanced financial visibility.
- Created monthly revenue-to-budget reporting and variance analysis tools utilized by sales leadership and corporate management to monitor financial performance and operational trends.
- Trained and supervised junior accountants on month-end close tasks, reconciliation procedures, and documentation.
- Monthly intercompany reconciliations (Otsuka America, Inc.); and consolidated financial statements.
- Mapped fixed-asset transactions and implemented standardized depreciation schedules to correct capital accounting.
- Coordinated external audit preparation, compiled supporting schedules, and reduced audit queries during fieldwork.
- Reconciled complex general ledger accounts weekly using Blackline to close month-end within three business days.
- Prepared accruals and adjusting journal entries for payroll processing, benefits, and vendors to improve report accuracy.
Director of Rooms
Solage Resort, Auberge Collection
Calistoga, CA
01.2007 - 03.2008
- Successfully supported the opening of an exclusive 83-room luxury resort overseeing Guest Services, Housekeeping, & Engineering operations within a fast-paced pre-opening environment.
- Recruited, trained, mentored, & managed cohesive operational teams while fostering a culture centered around professionalism, collaboration, accountability, & exceptional guest service.
- Implemented standard operating procedures, guest service standards, operational workflows, & opening logistics coordination to support operational readiness & service consistency.
- Led property management system training, ensuring seamless guest arrival, departure, & service experiences.
- Supported implementation of strategic revenue management focused on maximizing occupancy, RevPAR & profitability.
- Developed property-wide annual budgets, forecasting tools, & operational reporting processes to support financial planning.
Director of Rooms
The Wilde Resort & Spa
Sedona, AZ
01.2005 - 12.2006
- Successfully supported the opening of an 82-room luxury resort overseeing Front Office, Housekeeping, & Revenue Management operations within a dynamic pre-opening environment.
- Implemented standard operating policies, procedures, service standards, & departmental workflows to support operations.
- Managed procurement, coordination, & installation of operating supplies & equipment (OS&E), property management systems, & Guest Room Directory implementation.
- Recruited, trained, mentored, & coached operational staff while fostering a collaborative team culture grounded in professionalism, accountability, integrity, & respect.
- Assumed responsibility for overall property operations in the absence of the General Manager, supporting operational continuity, guest satisfaction, & departmental coordination.
- Ensured exceptional guest experiences through proactive service leadership & anticipation of guest needs.
- Developed & maintained annual operating budgets, room revenue forecasts, & monthly financial analysis.
- Collaborated cross-functionally with operational departments to support service excellence, & financial performance goals.
Front Desk Manager
Sheraton Petaluma
Petaluma, CA
05.2003 - 12.2004
- Managed all operational functions within the Front Office of a 188-room full-service hotel, ensuring efficient daily operations, exceptional guest service, & adherence to brand standards.
- Developed & maintained a positive, service-oriented team culture through staff training, coaching, mentorship, & employee empowerment initiatives, contributing to strong employee retention & operational consistency.
- Successfully improved Guest Satisfaction Index (GSI) performance from the bottom percentile to the #1 ranking in guest experience through operational improvements, team development & service recovery.
Front Desk Manager
Skylonda Lodge & Spa
Woodside, CA
01.1997 - 04.2003
- Began hospitality leadership career at an exclusive luxury boutique resort property nestled within the redwood forests south of San Francisco, gaining foundational experience in hotel operations & guest service excellence.
- Managed Front Office operations including guest reception, guest services, reservations coordination, & housekeeping support while ensuring exceptional guest experiences & operational consistency.
- Recruited, trained, mentored, & coached associates, fostering a collaborative & service-oriented team environment focused on professionalism, accountability, & guest satisfaction.
- Collaborated cross-functionally with Restaurant, Spa, Fitness, & operational departments to ensure seamless guest experiences & effective day-to-day operational coordination.
- Performed daily reconciliation & audit functions to ensure accurate posting of operational activity within the PMS.
- Partnered closely with the General Manager on operational planning, budgeting, forecasting & financial performance review, providing valuable early exposure to hospitality financial management & operational leadership.
Education
MA - Integral Counseling
California Institute of Integral Studies
San Francisco, CAMA - Transpersonal Psychology
Sofia University
Palo Alto, CABA - Economics
University of California
San Diego, CASkills
- Finance & Accounting Leader
- Financial Planning & Analysis
- Budgeting & Forecasting
- Strategic Business Partner
- Financial Reporting & Analysis
- Systems Implementation
- Process Improvement
- Cross-Functional Leadership
- Accounts Payable
- Accounts Receivable
- Payroll Processing
- Financial Reporting
- Month/Year End Close
- Variance Analysis
- Reconciliations
- General Ledger
- Journal Entries
- Account Reconciliations
- Accruals
- Fixed Assets
- GAAP
- Revenue Recognition (ASC 606)
- Payroll Allocations
- Annual Audit
- Workpapers
- Trend Analysis
- Financial Models
- Forecasting Tools
- Claude
- Gemini
- Budget-to-Actual Reporting
- Excel Dashboards
- Pivot Tables
- Lookups
- Power Query
- Power BI
- Data Analysis
- ERP Systems
- NetSuite
- SAP
- Sage Intacct
- QuickBooks
- PeopleSoft
- Financial Edge NXT
- Salesforce
- Blackline
- Mondaycom
- Financial Forecasting
- Cash Flow Management
- Budget Management
- Strategic Planning
- Board Meeting Prep
- Intercompany Reconciliations
- Consolidate Reporting
- Strategic Leadership
- Financial statement review
- Bank reconciliation
- Audit support
- Financial reporting
- Inventory accounting
- Accounts receivable management
- Generally accepted accounting principles
- Intercompany transactions
- Variance analysis
- Audit preparation
- ERP systems expertise
- Payroll oversight
- Fixed asset accounting
- Internal controls
- Payroll processing
- Cash flow management
- Manufacturing accounting
- Expertise in [software]
- Account updates
- Consolidation accounting
- General ledger management
- Database management
- Expense tracking
- GAAP proficiency
- Biweekly payroll
- Project accounting
- Revenue recognition
- Sales tax compliance
- Team Training
- Cost accounting
- Internal controls implementation
- Nonprofit accounting
- Debt accounting
- Staff oversight
- Deferred revenue accounting
- Grant accounting
- Database administration
- Budget administration
- Financial statement preparation
- Month-end closing management
- General ledger updates
- Closing coordination
- Year-end closing
- GAAP compliance
- Financial data tracking
- Month-end closing
- Journal entry posting
- Financial records review
- Critical thinking and analysis
- Report preparation
- Financial management
- Cash flow analysis
- Journal entries
- Data analysis
- Financial statements review
- Payroll review
- Accounting records analysis
- Accounts payable
- Budget preparation
- Financial statements
- Team collaboration
- Tracking optimization
- Journal entry review
- Accounts payable management
- Journal entry preparation
- Account reconciliation
- Microsoft office
- General accounting
- Bookkeeping and reconciliation
- Account reconciliation processes
- Balance sheets
- Cash analysis
- General ledger
- General ledger accounting
Timeline
Senior Accountant II
United Way of Santa Cruz County
02.2023 - 03.2026
Contract Senior Accountant
LHH Recruitment Solutions
02.2020 - 12.2022
Business Owner / Mentor
Transpersonal Mentoring
04.2013 - 12.2019
Senior Accountant
Crystal Geyser Water Company
06.2008 - 02.2013
Director of Rooms
Solage Resort, Auberge Collection
01.2007 - 03.2008
Director of Rooms
The Wilde Resort & Spa
01.2005 - 12.2006
Front Desk Manager
Sheraton Petaluma
05.2003 - 12.2004
Front Desk Manager
Skylonda Lodge & Spa
01.1997 - 04.2003
MKS Instruments
San Mateo County Transit District
MA - Transpersonal Psychology
Sofia University
BA - Economics
University of California
KinderCare Education LLC
MA - Integral Counseling
California Institute of Integral Studies