Jean Ruiz
Vancouver,BC
Summary
20 Plus years of university administrative experience, 18 in Research Ethics. Balances necessary strategic vision, critical thinking, analytical skills with management and HR experience to successfully navigate complex and difficult problems. Key player in BC’s REB harmonization process and important forward-thinking voice in local, provincial and national research ethics conversations.
Overview
18
18
years of professional experience
Work History
Sr Research Ethics Analyst
The UBC Office Of Research Ethics
04.2020 - Current
- Provides strategic direction and leadership in research ethics at UBC.
- Previous role expanded to include clinical, in addition to social sciences and behavioural, and Indigenous research ethics issues.
- Key UBC contact for Provincial and National research ethics issues and initiatives.
- Liaison for REBC, promoting collaboration and efficiencies in Ethics review provincially and nationally.
- Nonvoting member of the BREB.
Sr Research Ethics Analyst - Behavioural
The UBC Office Of Research Ethics
12.2013 - 03.2020
- Managed the Behavioural Research Ethics Board (BREB).
- Supervised and managed BREB staff.
- Devised and implemented processes and procedures to streamline BREB operations.
- Led the BC Ethics Harmonization initiative (BCEHI) around Provincial Research Ethics Platform (receiving $130,000 for development)
- Wrote and delivered workshops and talks on research ethics.
- Advised BREB as a nonvoting member on local, national, and international policies.
Unit Director (Secondment)
Academic Health Science Network (AHSN)
01.2018 - 12.2018
- Inaugural Director of Research Ethics BC (REBC)
- Implemented governance structure, including advisory council and network criteria.
- Acted as Liaison between REBC, UBC, and other research ethics boards (REBs) in BC around research ethics issues.
- On boarded REBs as partners to REBC
- Hired and trained staff.
Research Ethics Analyst
UBC Office Of Research Ethics
05.2011 - 12.2013
- Developed and implemented policy and procedures for the Behavioural Research Ethics Board’s (BREB) administration
- Continually monitored BREB review process of over 1000 new applications per year to create greater efficiency
- Developed and delivered educational programs concerning research ethics foundations and research ethics processes at UBC for faculty, staff, and students
- Trained and mentored new BREB members
- Advised researchers on regulatory ethics requirements
- Reviewed and approved changes to research ethics applications in accordance to BREB policy
- Ran the class project review system for BREB
- Attended BREB meetings as a non-voting member and relayed ethics policies and regulations when needed and appropriate
Manager, Pre- and Post Review
UBC Clinical REB, Office Of Research Ethics
03.2007 - 05.2011
- Advised investigators on regulatory ethics requirements and assisted with research design adherence to guidelines
- Reviewed and offered feedback on new clinical research applications’ compliance to UBC and outside regulatory guidelines prior to board review
- Compiled administrative and board comments post review meeting into a comprehensive document for distribution to researchers
- Assisted maintaining UBC CREB guidelines according to regulatory guidelines
- Attended CREB meetings and was responsible for taking accurate minutes
- Maintained ongoing review of studies, e.g. annual renewals and amendments
- Delivered educational speeches and seminars alone and in partnership with other CREB staff
- Worked well with the CREB team towards unified goals
Manager of Administration
University Of Saskatchewan, Extension Division
10.2005 - 01.2007
- Worked three roles in Unit: Manager of Administration; Administrative Coordinator; Researcher, Writer, and Editor.
- Managed online, print, and blended course development projects for the University, including responsibility for copyright clearance and editing
- Assumed responsibility for financial, human resources, and general administration management of CDL/IDG
- Led and supervised team of 6 individuals, and worked closely with 8 faculty members
- Wrote, negotiated, and managed contractual arrangements with casual employees
- Used research and writing skills to assist CDL faculty in preparation of articles or projects for potential publication, including completing preliminary research, writing summaries of useful resources, and outlining and writing drafts.
Education
Master of Arts - History
University of Saskatchewan
Saskatoon, SKBachelor of Arts - International Studies
University of Saskatchewan
Saskatoon, SKSkills
Research Ethics
- Thorough knowledge of the Tri-council Policy Statement TCPS2(2022), ICH-GCP, DHHS regulations, and UBC institutional policies that govern research ethics
- Intimate knowledge of UBC's research ethics boards and research environment
- Very familiar with BC's research ethics landscape and BC's research ethics harmonization initiatives
- Comfortable advising researchers in both social sciences and behavioural disciplines, as well as health sciences and clinical areas
Management, and Administration Skills
- Experienced in human resource issues, such as hiring, negotiating contracts, and employee relations
- Ease supervising both small and larger teams
- Knowledge of UBC's HR and research management infrastructure, eg RISe, WorkDay
- Conflict management, complaints resolution, and compliance maintenance experience
Accomplishments
-Led the development and launch of the Provincial Research Ethics Platform (PREP).
-2018 winner of the VPRI Leadership award.
-2022 Awardee of a UBC ISP Fund grant value $100,000.
-Published article on Research Ethics education (Morgan J, Neufeld SD, Holroyd H, Ruiz J, Taylor T, Nolan S, Glegg S. Community-Engaged Research Ethics Training (CERET): developing accessible and relevant research ethics training for community-based participatory research with people with lived and living experience using illicit drugs and harm reduction workers. Harm Reduct J. 2023 Jul 6;20(1):86. doi: 10.1186/s12954-023-00818-6. PMID: 37415145; PMCID: PMC10324203.)
Languages
English
Native or Bilingual
Spanish
Professional Working
Timeline
Sr Research Ethics Analyst
The UBC Office Of Research Ethics
04.2020 - Current
Unit Director (Secondment)
Academic Health Science Network (AHSN)
01.2018 - 12.2018
Sr Research Ethics Analyst - Behavioural
The UBC Office Of Research Ethics
12.2013 - 03.2020
Research Ethics Analyst
UBC Office Of Research Ethics
05.2011 - 12.2013
Manager, Pre- and Post Review
UBC Clinical REB, Office Of Research Ethics
03.2007 - 05.2011
Manager of Administration
University Of Saskatchewan, Extension Division
10.2005 - 01.2007
Master of Arts - History
University of Saskatchewan
Bachelor of Arts - International Studies
University of Saskatchewan