Summary
Overview
Work History
Education
Skills
Timeline
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Aisa Nejadi

Toronto,ON

Summary

Highly organized and intuitive Executive Personal Assistant with 5+ years supporting founders and executives across luxury design-build, millwork, and renovation businesses. Proven ability to manage complex calendars, travel, personal logistics, and stakeholder communication with absolute discretion and efficiency. Adept at bridging personal and professional priorities, driving forward projects, and anticipating executive needs in fast-paced environments.

Overview

4
4
years of professional experience

Work History

Executive Assistant & Operations Coordinator

TKB Group
Etobicoke, Ontario
02.2024 - Current
  • Managed the Founder’s business and personal calendars, prioritizing high-level meetings, investor calls, family appointments, and urgent travel with flexibility and discretion.
  • Coordinated comprehensive travel arrangements for both business and family purposes, including private jet bookings, global hotel/resort reservations, ground transportation, and itinerary management.
  • Oversaw sensitive personal tasks such as event planning, luxury purchases, lifestyle bookings, and coordination with personal service providers.
  • Served as liaison between the Founder and external/internal stakeholders, maintaining polished and professional communication on their behalf.
  • Developed and maintained detailed records, including contracts, contact directories, receipts, and task tracking systems.
  • Conducted research, created polished briefing materials, and contributed to strategic planning and execution of key initiatives.

Project Assistant & Personal Support

Aluxbuilds
Toronto, ON
07.2022 - 01.2024
  • Provided daily support to the principal in both business and personal areas, including time management, errand-running, and vendor follow-up.
  • Organized personal and business travel, from commercial flights to Airbnb stays, airport pickups, and international shopping support.
  • Assisted with household management across multiple properties: coordinated cleaning services, maintenance, seasonal prep, and family events.
  • Managed digital filing systems, tracked invoices, scheduled meetings with high-profile clients, and created polished documents for presentations.

Administrative & Client Experience Lead

Times kitchen and bath
Toronto
06.2021 - 03.2022
  • Supported executive-level operations and assisted in managing a busy showroom and residential renovation schedule.
  • Managed the executive's personal appointments, including family events, travel, and lifestyle bookings.
  • Coordinated with subcontractors, interior designers, and suppliers on behalf of leadership to streamline timelines and reduce friction in vendor communications.
  • Processed and tracked expense reports, payroll records, and assisted with company HR documentation and hiring follow-ups.
  • Facilitated private event planning for clients and executives, including booking venues, catering, and entertainment.

Education

Environmental Design

OCAD University
Toronto, ON
05.2021

Skills

  • Executive Calendar & Travel Management
  • Household & Vendor Liaison
  • Personal Errands & Lifestyle Support
  • Project Coordination & Task Management
  • Confidential Communication Handling
  • Stakeholder Relations
  • Research & Briefing Support
  • Polished Written & Verbal Communication
  • Event Planning & Luxury Bookings
  • Microsoft Office, Google Workspace

Timeline

Executive Assistant & Operations Coordinator

TKB Group
02.2024 - Current

Project Assistant & Personal Support

Aluxbuilds
07.2022 - 01.2024

Administrative & Client Experience Lead

Times kitchen and bath
06.2021 - 03.2022

Environmental Design

OCAD University

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Aisa Nejadi