Jasmine Warrington

In my current role, I am responsible for managing activities related to the Department's corporate policy processes as well as supporting the Chief of Strategy, Performance and Partnerships. Responsibilities encompass:

• Manage the department’s review and approval process for decision requests and submissions to The Executive Council Office.
• Prepare the submission of Report and Recommendations and Memorandums to the Executive Council from the Deputy’s office using Adobe
• Enhance operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
• Coordinate the agenda management function for the bi-weekly Executive Committee meetings by liaising with senior leaders to bring forward priority items.
• Facilitate various types of training for the Administrative Process Committee.
• Coordinate briefings to prepare The Deputy and Minister for Treasury and Policy board meetings as well as prepare briefing packages.
• Interpret legislation through receiving and logging order in council’s that are issued to authorize an action requested in a report and recommendation presented to the Executive Council.
• Interpret policy decisions by receiving and logging the record of decision from a memorandum to executive council in a minute letter.
• Build capacity within the department’s administrative team and ensure continual improvement of our processes through training and conducting presentations.
• Maintain the departments administrative resource page on SharePoint.
• Assist in recruitment efforts by coordinating interviews and managing onboarding activities for new hires.
• Delegate tasks to administrative support staff to organize and improve office efficiency.
• Assist with training executive administrative coordinators who support the Associate Deputy Ministers/Chiefs and the Deputy Minister.

I was asked by our Associate Deputy Minister to onboard and temporarily support our Deputy Minister when they first came to The Department of Health and Wellness. My duties included, but were not limited to:

• Coordinate various human resources processes such as full-time employment funding requests, pre-hiring processes and recommendations to hire.
• Manage the Deputy Minister’s calendar.
• Liaise and maintain positive relationships with internal and external stakeholders at all levels of Government.
• Implement a review and approval process for all items sent to The Deputy Minister.
• Process travel expense Claims.
• Provide back-up support to the Minister’s office when required.
• Liaise with the Department’s Senior Executives to manage inquiries from The Premier’s office and respond on The Deputy’s behalf.

As an Executive Assistant, I provided senior-level, confidential, comprehensive, and forward-thinking administrative support. Responsibilities encompassed:

• Coordinate the preparation and completion of monthly budget forecasts and process financial documents for payment
• Handled confidential and sensitive information with discretion and tact.
• Provide counsel on the review and approval process for Freedom of Information requests prior to the release of final packages.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Ensure that all documents submitted to the ADM’s office for approval are complete, properly signed, tracked throughout the office, and returned to the originator for corrections or additional information when necessary.
• Liaise with senior management, representatives from other government departments and agencies, and stakeholder organizations to coordinate the day-to-day activities of the ADM’s office.
• Collaborate effectively within the Executive Offices, offering support to other Executive Assistants and Coordinators as needed.
• Provide administrative staff with clear standards, guidance, expertise, and feedback as needed to support their work.
• Coordinate the onboarding process for new Associate Deputy Ministers.

• I provided administrative support to the Director of Long-Term Care and the Continuing Care team. Responsibilities encompassed:
• Coordinate the preparation and completion of monthly budget forecasts, process financial documents for payment, manage the ordering and receipt of branch supplies, and handle invoice processing for payment.
• Track incoming and outgoing Ministerial correspondence from the public for the branch utilizing FileNet and send replies via mail and email.
• Actively listen to address client inquiries and forward inquiries to the appropriate branch contact for follow-up if necessary.
• Evaluate and prioritize information to support the Director by managing their calendar, coordinating meeting schedules, and handling all logistical arrangements for meetings.
• Review, format, and distribute memos and information releases to the health sector utilizing Microsoft Word & Microsoft Excel for mail merges and document manipulation.
• Maintain the Continuing Care filing system using STAR/STOR.

• In this role, I provided administrative and secretarial support to the Director of Health Services Emergency Management, ensuring strict confidentiality due to the sensitive nature of our work. Responsibilities encompassed:
• Track financial activities utilizing SAP and a hard-copy budgeting system.
• Maintain a current correspondence system of hardcopy and electronic files to support the activities of the Director and HSEM staff.
• Assist with the preparation of correspondence, document formatting, and editing for various confidential and complex documents such as the ‘Quarantine Plan’ and the ‘Department of Health and Wellness Barrington Tower Return to Work Plan.’
• Evaluate and prioritize information to assist the Director by managing their calendar, scheduling meetings, and organizing all meeting logistics.
• Coordinate the consultation process for development of the Public Health re-opening indicators for Covid-19.

• In this role, I was responsible for working collaboratively within the Classification team to coordinate human resources-related information and systems in support of the classification consultants. I also supported the Client Centric project. Responsibilities encompassed:
• Coordinate classification information in support of the Classification Unit (posting job descriptions that are new, reclassified, or updated to FileNet, archiving old job descriptions appropriately, ensuring that they are searchable, and the properties are accurate).
• Support and enable others to locate and utilize information in our existing data management systems.
• Support the “Job Description Storage and Retrieval” project through FileNet data clean-up and participate in stakeholder meetings to determine how to best collect and store job descriptions that will result in efficiencies and ease of retrieval.
• Support the Client Centric project by researching various topics, writing reports, creating one-page informational handouts, attending meetings with various stakeholders, and transcribing notes.

• In this role, I was responsible for providing support for Absence Management processes and the Absence Management consultants. Responsibilities encompassed:
• Obtain employee personnel information including personal details benefit eligibility via SAP and the PA20 transaction.
• Confirm short-term illness exhaust dates, return-to-work dates, and submit requested WCB incident reports.
• Use obtained employee personnel information to open new Long-Term Disability claims in Enterprise.
• Submit, edit, and remove employee absences in the provincial absence portal.
• Produce accurate reports using employee organizational and personal information collected from a variety of sources (SAP, FileNet, Enterprise), and inputting the data into standardized formats.
• Monitor the Absence Management inbox, answer/redirect all inquiries, and process all incoming documents.
• Demonstrate verification and accuracy of all obtained information from databases, colleagues, and external partners.