Jasmine Ruelas
Stockton
Summary
Bilingual Administrative Assistant experienced in managing student enrollment and processing education-related documents. Excellent communication skills enable positive interactions with students, staff, and parents, promoting an inclusive and equitable environment. Highly organized and detail-oriented, with a focus on streamlining administrative tasks to support student success and school efficiency.
Overview
15
15
years of professional experience
Work History
Administrative Assistant
San Joaquin County Office of Education
05.2022 - Current
- Serves as administrative assistant to management personnel. Answers telephone calls; handles visitors; receives and relays messages; handles requests for information and assistance.
- Transcribes from a Dictaphone, either handwritten notes or dictation. Types letters, memoranda, and reports as assigned.
- Receives, reviews and verifies documents, records, and forms for accuracy, completeness and conformance to applicable rules, regulations, policies, and procedures. Processes documents in compliance with established policies and procedures.
- Maintains expenditure records of office/unit budget; prepares and coordinates budget transfer requests as necessary; tracks expenditures from each budget line item.
- Prepares and processes all purchase orders; verifies amounts to pay partial and final invoices; makes copies and keeps accurate records of all payments.
- Prepares rooms for meetings; arranges for necessary materials and refreshments.
- Establishes and maintains a variety of office filing and record-keeping systems including inventory data collection systems.
- Receives, sorts and distributes incoming mail.
- Orders and distributes office supplies and materials.
- Attends to administrative and clerical details utilizing initiative, problem analysis techniques, good judgment and confidentiality.
- Gathers, reviews, and compiles information and prepares accurate and comprehensive reports and surveys with deadlines as assigned.
- Schedules appointments; types letters and notices; prepares materials and reports as needed.
- Maintains records and prepares notices and documents.
- Prepares correspondence with minimum direction.
- Maintains strict confidentiality on all job related matters.
- Prepares a variety of communicative subject matter that may include privileged and highly sensitive material.
- Plans, develops, and implements office procedures.
- Makes mathematical calculations with speed and accuracy.
- Performs other duties as assigned.
Corporate Secretary
Sposeto Engineering Inc
09.2013 - 04.2022
- Prepare public works contracts, preliminary notices and lien releases
- Process payroll and certified payroll
- Reconcile bank statements, assist with AP/AR
- Prepare professional memorandums and letters
- Manage daily logs
- Data entry
- Oversee office inventory, order supplies
- Provide adequate training to new staff members
- Experience with Pro Contractors, LCP Tracker, Elation Systems, DIR website
- Experience with public works projects and labor and compliance documents
- Support the HR department which includes recruiting & hiring, maintaining employee data and updating employee records, employee documentation verification and support with daily operations
Assistant Branch Manager
JP Morgan Chase Bank
04.2010 - 12.2012
- Manage all operations of the branch
- Provide adequate training for new employees
- Perform cash counts, organization of monthly schedules
- Open and close branch following protocol
- Manage new accounts
- Audit employees regularly on compliance procedures
Education
Associate of Science - Business Administration
San Joaquin Delta College
Stockton, CA12-2024
Bachelor of Arts - Humanities
California State University, Chico
Chico, CA08-2027
Skills
- Computer skills, Time management, Microsoft office, Bilingual Speaker, Administrative experience, Adaptability, Attention to detail, Effective written and verbal communication in dual languages
Languages
Spanish
Native or Bilingual
Timeline
Administrative Assistant
San Joaquin County Office of Education
05.2022 - Current
Corporate Secretary
Sposeto Engineering Inc
09.2013 - 04.2022
Assistant Branch Manager
JP Morgan Chase Bank
04.2010 - 12.2012
Associate of Science - Business Administration
San Joaquin Delta College
Bachelor of Arts - Humanities
California State University, Chico
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