Summary
Overview
Work History
Skills
Timeline
Generic

Janine Arsenault

530 3 Street Southeast, High River, AB, Canada,AB

Summary

Dedicated administrative professional with over 30 years of office and administrative expertise, including a decade at the Executive level. Excel in multitasking and managing sensitive information with discretion. Eager to contribute to team efficiency and collaboration through advanced MS Office skills and building relationships across teams with exceptional interpersonal abilities and effective communication. Demonstrate a strong, results-driven work ethic with meticulous attention to detail. Extremely well organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Motivated to learn, grow and lead team of Executive Assistants.

Overview

35
35
years of professional experience

Work History

Executive Assistant

WESTERN FINANCIAL GROUP
11.2012 - Current
  • Provided Executive Assistant support to various teams within Western including People and Culture, National Insurance Operations, Technology Services, Strategy, Customer Experience, Digital and Growth teams as well as vacation coverage for all teams including President and CEO.
  • Involvement in hiring process including interviewing, hiring, training and full onboarding for new Executive Assistant team members.
  • Provide correspondence and presentation material as needed by department members.
  • Maintain and assist with calendar planning for Executives and VPs.
  • Provide minuting assistance for all meetings both in person and virtual.
  • Coordination and planning of team meetings and events at various venues, including signing of contracts, maintaining budgets and food/beverages coordination.
  • Liaison with internal departments on corporate initiatives affecting general department processes and standards.
  • Schedule and arrange all travel currently for two Chiefs and 5 VPs.
  • Provide relief assistance/support for other Executive Assistant and their teams.
  • Approval and coding of team invoices.

Administrative Assistant

FOOTHILLS COUNTY
10.2008 - 11.2012
  • Responsible for providing clerical and administrative support to Public Works and Fleet Service within the Public Works and Engineering Department.
  • Provided administrative support to all VPs and Managers.
  • Organized and prepared hiring packages for seasonal employees and coordination of information for payroll and employee files.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Provided safety training courses and pamphlets to all Shop staff.
  • Electronically input all Public Works staff information including timesheet and vehicle hours for payroll, equipment work orders and pertinent vehicle information, general work order information for job costing.
  • Preparation of all reports as requested by leaders.
  • Maintain a current and accurate filing system.
  • Maintain fuel card system, ensuring information is current accurate.
  • Coordinate the repair and maintenance of office equipment.
  • Coordinate the allocation and return of all shop keys, vehicle keys and security cards.

Administrative Assistant, Community Services

TOWN OF HIGH RIVER
08.2004 - 10.2008
  • Responsible for providing clerical and administrative support to Community Services Department including Family and Community Support Services (FCSS), Parent Link Centre (PLC), Culture Centre and Recreation Complex.
  • Provide administrative and clerical support services for the Vice President, Community Services as well as Community Services Department.
  • Prepared departmental budgets and financial information.
  • Prepared applications for departmental Government and Municipal grants.
  • Organize and maintain accurate financial statements for departmental grants.
  • Set up and maintain file system for Community Services department.
  • Prepare quarterly and annual financial statements for government funding.
  • Compile Board packages for meetings and as well as minuting for the same.

Executive Assistant to President and CFO

CS RESOURCES / PAN CANADIAN PETROLEUM
06.1989 - 09.1999
  • Perform all administrative functions for President and CFO and Accounting Department.
  • Preparation of all Quarterly and Annual Financial Statements.
  • Maintenance of Shareholder information including monitoring of shares on Toronto Stock Exchange.
  • Coordination and design of quarterly Shareholder packages and brochures.
  • Preparation of all financial reports as requested.
  • Maintain current and accurate filing system.
  • Training of all receptionist duties and functions for new and contract staff.

Skills

  • In excess of 30 years office and administrative experience, including 10 years supporting Executives and C-Suite
  • High energy individual with strong organization and time management skills
  • Ability to handle multiple priorities often with sensitive/confidential information, excellent written and verbal communication skills, able to foster teamwork and build enthusiasm, extremely reliable
  • Proficient in MS Office Suite with advanced skills in Word, Excel, Power Point, Adobe, Office and Teams
  • Strong motivation and self-discipline
  • Excellent interpersonal skills, including ability to interact effectively and collaborate with a wide variety of people and teams across the organization
  • Very results oriented with specific attention to detail

Timeline

Executive Assistant

WESTERN FINANCIAL GROUP
11.2012 - Current

Administrative Assistant

FOOTHILLS COUNTY
10.2008 - 11.2012

Administrative Assistant, Community Services

TOWN OF HIGH RIVER
08.2004 - 10.2008

Executive Assistant to President and CFO

CS RESOURCES / PAN CANADIAN PETROLEUM
06.1989 - 09.1999

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Janine Arsenault