Janice McRae
Executive Assistant
Brampton,ON
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
26
26
years of professional experience
Work History
Executive Assistant
CTI Working Environments Inc
01.2003 - Current
- Provide Full administrative support to President
- Calendar Management for President
- E-mail monitoring, President
- Coordinate travel for President and 10+ Sales Reps
- Coordinate on-site and off-site senior management meetings, conferences, etc. 5 per year
- Coordinate monthly Sales Meeting, including gathering necessary materials and minute taking for purposes of action items, distribution to team members and follow up to ensure completion.
- Create PowerPoint presentation and Excel spreadsheets for presentation at Meetings
- Assist President with adds/advertising material for corporate functions and events
- Coordinate & Execute all Client Events 10 per year (Signatures Event (Ceramic Painting and Silent Auction), Tailgate Party, Client Movie night etc.)
- Verify and review expenses submitted by senior management and Sales Executive
- Reconcile corporate card expenses monthly
- Manage company Intranet to ensure that all forms are current
- Coordinate Workshop and Seminars for entire staff
- Established onboarding program for all new Staff – Monitors new staff onboarding process
- Write and produce company Newsletter
- Monitor attendance and track all staff vacation
- Work on special projects as requested/assigned by President
Sales Coordinator
Teknion Furniture Systems
01.2000 - 01.2003
- Provide strong coordination and administrative support to 20 + sales team Canada wide
- Designed and prepare large, complex presentations utilizing advanced Word, Excel and PowerPoint skills for Managers and Sales team
- Provide administrative support to manager and team including:
- Ran weekly Special Quotation (SQ) reports, analyzing extension period
- Update new opportunities in Database
- Prepare response to all bids including Request for Information and Quotation
- Created weekly summary of sales reports
- Coordinated Trade Shows attendance and Seminars
- Increase efficiency and reduced errors in scheduling and coordinating project deliverables, consistently meeting deadlines
- Maintained filing and record systems and act as resources for external and internal queries
- Contributed to creation of new Database for document control and issue management:
- Acted as National Trainer on new system to all sales staff
- Coordinated and organized all training materials
- Planned regular interdepartmental meetings to synchronize company efforts and troubleshoot sales problems.
Design Administrator/Office Manager
Mayhew+Associates
01.1997 - 01.2000
- Managed operation of department in absence of manager, functioning as lead
- Managed all accounts payable activities including;
- Prepared monthly invoices, expense and courier report for over 100+ clients
- Maintained and imputed employee timesheets 20+
- Acted as liaison and maintained open lines of communication with vendor, clients, and assisted in improving business efficiencies including; analyzing and processing data and operating practices , organized, planned and prioritized work process
- Created new timesheet, showing use of time, analyze labor cost more efficiently
- Effectively monitored purchasing of office supplies, sourcing cost effective vendors
- Maintained highly effective organizational and filing system streamline office functioning
- Manage all activities related to design department
Education
Certificate, Event Manager - Hospitality
Humber College
Toronto, ONDiploma - LAN Administrator
Career Development Institute
Ontario Certificate, Introduction to Microsoft Office - undefined
DeVry Technical Institute
Diploma - Word Processing
George Brown College
Skills
- Travel Administration
- Business Correspondence
- Time Management
- Meeting Planning
- Coordination Skills
- Event Planning
- Strong Interpersonal Skills
- Travel Booking Management
- Advanced MS Office Suite Proficiency
Timeline
Executive Assistant
CTI Working Environments Inc
01.2003 - Current
Sales Coordinator
Teknion Furniture Systems
01.2000 - 01.2003
Design Administrator/Office Manager
Mayhew+Associates
01.1997 - 01.2000
Certificate, Event Manager - Hospitality
Humber College
Diploma - LAN Administrator
Career Development Institute
Ontario Certificate, Introduction to Microsoft Office - undefined
DeVry Technical Institute
Diploma - Word Processing
George Brown College
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