JANETTE DARNOLD

• Managed all accounts payable functions.
• Streamlined vendor payment processes, improving accuracy and timeliness of accounts payable transactions.
• Optimized cash flow management by monitoring accounts payable transactions closely.
• Maintained accurate records of all accounts payable transactions, ensuring audit readiness at all times.
• Prepare check runs as required (weekly/Biweekly)
• Communicated with other departments to verify purchases.
• Processed new vendor applications and submitted for approval.
• Maintained internal controls through adherence to company policies and procedures surrounding invoice processing.
• Managed and responded to correspondence and inquiries from customers and vendors.
• Maintain AQMD permits and logs for annual inspection (Fuel Station and

Equipment)

• Apply for and purchase Business Licenses

• Coordinated with cross-functional teams to ensure successful execution of client projects
• Managed and reconciled multiple bank accounts, ensuring that all transactions were tracked accurately
• Negotiated new annual contracts and service agreements with vendors to achieve prime pricing.
• Streamlined business processes by implementing new project management tools and techniques.
• Anticipated financial impact from operational issues and worked with leadership to develop solutions.
• Optimized resource allocation by closely monitoring project progress and adjusting priorities as needed.
• Preparation of financial statements and reports weekly / monthly for Owner & Vice President
• Payroll Processing while analyzing payroll reports to ensure efficiency in time per projects
• Managed accounts receivable and accounts payable to ensure accurate and timely payment of invoices
• Developed and implemented a comprehensive employee engagement that identified key areas for improvement in the workplace
• Managed and oversaw all New Hire Processing / Terminations / Disciplinary actions and files.
• Led cross-functional teams to develop and implement engineering solutions for complex projects.

• Managed and oversaw the daily operations of the office, including budgeting, forecasting, project scheduling
• Assisted President & V.P with preparing WIP on varies Projects with explanation with Profit and Loss for every month end .
• Oversaw all aspects of the month-end close process, ensuring timely completion of accurate financial statements for executive review.
• Managed and oversaw Accounts Payable / Accounts receivable - Ensured all invoices where properly coded , Purchase Ordered were request in a timely manner . .Ensure all Accounting Compliance were met and properly enforced with monthly accruals .
• Optimized cash flow management by closely monitoring accounts receivable and payable activities.
• Developed and enforced policies and procedures to ensure timely contract execution and renewal of Private Contracts, Public Works & RFP Bids .
• Evaluated vendor performance against contractual obligations, recommending improvements as necessary.
• Monitored contract budgets and expenditures, ensuring financial accountability throughout the project lifecycle.
• Maintained Records of vehicles in accordance with company and Department of Transportation (DOT) requirements.

• Managed all aspects of the preparation and processing of weekly payroll for 260+ employees; verify and ensure accuracy of timecards
• Update and maintain employee records by entering changes in exemptions w-2 forms, division transfers, and terminations with the use Coins software
• Responsible for processing the paperwork of new hires including W-4 forms
• Print off and distribute paychecks
• Handle and process all terminations including cut termination checks
• Provide assistance to human resources with the benefits enrollment and new hire packets
• Manage all aspects of the D.O.T (Department of Transportation) for all Class A drivers, Medical cards, annual reviews, Update Driver License and pull notices
• Assuring all medical cards are up to date in their local State and DMV
• Performed filing and data management tasks, and drafted and edited short office memos
• Process all incoming invoices, stamped and verify by proper department
• Maintain vendor W-9 forms; along with updated and maintain all vendor files
• Filed all purchase order and purchase receipts for proper invoicing
• Reduced manual data entry errors by automating key aspects of the accounting function.
• Streamlined the accounts receivable process for quicker collection of outstanding payments.
• Prepared accurate journal entries, contributing to precise month-end closing procedures.
• All administrative duties, answering phones, filing, offer office support to all departments.
• Reconciled bank statements by comparing statements with general ledger.