JANE GEEKIE
Regina,Canada
Summary
I am a quick learner who can absorb a variety of new ideas. I am very experienced in administration, coordinating, planning and organizing a wide range of projects and activities. I am a highly resourceful, energetic and reliable individual with a keen interest in applying my abilities in a field where I am improving the lives of others.
Professional administrator with proven ability to streamline operations and enhance productivity. Adept at coordinating teams, managing resources, and driving projects to successful completion. Strong focus on collaboration, problem-solving, and adapting to changing needs. Skilled in office management, strategic planning, and effective communication.
Overview
24
24
years of professional experience
Work History
Administrator
SaskAbilities, Partners in Employment
Regina, SK
01.2022 - Current
- Provided administrative support to management and staff
- Presented a friendly and welcoming presence at the front office
- Created, streamlined and implemented systems, as well as ensuring existing procedures were practiced correctly
- Handled incoming calls, emails and correspondence
- Responsible for completing monthly reports to reflect current client services
- Creating and maintaining various spreadsheets and lists to ensure the correct tracking of information
- Responsible for file management (current and archives)
Support Worker
SaskAbilities
Regina, SK
01.2008 - 01.2022
- Provided supportive assistance to participants both for in-house programming and outings
- Followed correct procedures for transporting clients on accessible bus
- Trained and experienced in personal care for individuals
- Completed data base documentation and incident reports
- Familiar with Person Centred Plans
- Assisted in training new staff on client care protocols and organizational policies.
- Conducted regular reviews of support resources, updating documentation as needed for accuracy and relevance.
- Reported to Senior Supervisor
Client Services Representative/Administrative Assistant
Government of Saskatchewan; Ministry of the Economy
Regina, SK
01.2012 - 01.2015
- Tasked with assisting in administering GED testing in the Province of Saskatchewan
- Assisted students and GED applicants with enrollment
- Ensured testing sites had required materials; including those related to test taker accommodations
- Coordinated GED testing with SIAST and various adult education agencies
- Issued results and, in the case of successful applicants, diplomas
- Provided the Apprenticeship and Workforce Skills Division with support
- Reported to Senior Manager
Client Services Representative
Government of Saskatchewan; Ministry of the Economy
Regina, SK
01.2010 - 01.2012
- Provided direct client service to immigration applicants in person and via phone and email, often to people not yet in Canada
- Tombstoning of all new applicants to the Saskatchewan Immigrant Nominee Program
- Extensive use of proprietary record keeping software
- Required comprehensive knowledge of program requirements
- Clear communication skills required
- Confidentiality of program and applicants maintained at all times
- General office procedures and administrative support
- Reported to Manager
Exchange Membership Coordinator / Compliance Administrator
Caldwell Securities Ltd.
Toronto, ON
01.2005 - 01.2010
- Responsible for exchange membership coordination both through initiating relationships with exchanges and maintaining acquisitions
- Provided accounting department with all required accounts receivable and payable details with regards to stock exchange memberships
- Maintained accurate records of memberships for tax purposes, both within Canada and internationally
- Responsibility for multiple projects. Tasks included coordination with exchanges, taxation offices, government and compliance regulators
- Responsible for all registration and continuing education for the firm
- Reported to CEO, President and CFO
Executive Assistant/Exam Administrator
Pharmacy Examining Board of Canada
Toronto, ON
01.2002 - 01.2005
- Assisted in the vetting of credentials for applicants with degrees from Universities outside Canada
- Provided administrative support to management staff: managed office administration and coordination activities, including processing expenses, invoicing, calendar management, spreadsheets and reports creation
- Reviewed submitted information to ensure conformity with Board standards
- Processed all applications and fee payments, including accounts receivable and deposits
Education
Canadian Securities Course
01-2005
Radio & Television Arts
Ryerson University
01-1995
Skills
- Extensive client service experience in the public service and private sectors
- Strong interpersonal skills
- Class 5 driver’s license & own vehicle
- Many years of administration experience
- Accurate record keeping and documentation
- Excellent verbal communication skills
- Understanding of the importance of confidentiality, policies and procedures
- Excellent at implementing and improving systems and procedures, as well as adhering to current standards
- Flexible and reliable
- Very caring and value-oriented person
- Customer service
- Data entry
Timeline
Administrator
SaskAbilities, Partners in Employment
01.2022 - Current
Client Services Representative/Administrative Assistant
Government of Saskatchewan; Ministry of the Economy
01.2012 - 01.2015
Client Services Representative
Government of Saskatchewan; Ministry of the Economy
01.2010 - 01.2012
Support Worker
SaskAbilities
01.2008 - 01.2022
Exchange Membership Coordinator / Compliance Administrator
Caldwell Securities Ltd.
01.2005 - 01.2010
Executive Assistant/Exam Administrator
Pharmacy Examining Board of Canada
01.2002 - 01.2005
Radio & Television Arts
Ryerson University