Jamie Mulder
Edmonton,Canada
Summary
Detail-oriented and culturally aware administrative professional with extensive experience in program coordination, client relations, and organizational support. Skilled in managing student award programs, guiding applicants through processes, and fostering relationships with educational institutions and community organizations. Proficient in data management, document handling, and high-volume inquiries, ensuring efficient communication and seamless operations. Passionate about promoting accessible and impactful student award opportunities to support educational success and community engagement.
Overview
21
21
years of professional experience
Work History
Administrative Assistant
Athabasca University Students' Union
Edmonton, AB
04.2016 - 02.2025
- Facilitated student awards program and managed purchasing for award-related items, ensuring timely delivery.
- Managed member inquiries and provided prompt, accurate responses to student and stakeholder questions, primarily in a remote work setting
- Administered bi-monthly financial transactions and coordinated with the AUSU bookkeeper for record-keeping
- Organized virtual meetings and events, overseeing logistical details and stakeholder coordination in a remote working environment
- Maintained office inventory and managed supply orders to ensure operational efficiency, while working remotely
Executive Administrator
Art Gallery of Alberta
09.2015 - 04.2016
- Coordinated Board meetings, prepared materials, and ensured smooth communication with members
- Supported Executive Director in daily tasks, including scheduling, report preparation, and expense reconciliation
- Assisted with grant applications, travel arrangements, and internal reporting
Expense Services Assistant
MacEwan University
01.2014 - 08.2015
- Conducted internal audits of staff and faculty expense reports to ensure compliance with university policies, including pre and post-payment audits
- Delivered campus-wide training on expense reconciliation and ensured accurate reporting by coordinating with claimants
- Managed procurement card administration, liaising with US Bank to handle account updates, fraud claims, and new cardholder setups
- Oversaw travel documentation for business trips, ensuring timely authorizations and providing emergency contact details to travellers
Executive/Administrative Assistant IV
MacEwan University
09.2008 - 12.2013
- Managed office operations, including staff training, scheduling, logistics, and coordinating both domestic and international travel arrangements
- Coordinated board/committee meetings, prepared agendas and materials, and assisted with recruitment by screening resumes and organizing interviews
- Handled calendar management, university-wide communications, and information preparation, including memos, reports, and presentations
- Oversaw records management, ensuring compliance with retention policies, and maintaining confidentiality in handling sensitive information
- Managed expense reconciliation and obtained approvals for financial and HR documents
Administrative Assistant
Alberta Child and Family Services - City Centre Education Project
07.2007 - 08.2008
- Managed office operations, including client intake data entry, scheduling, and coordinating meetings and events
- Created expense reports, handled capital expenditure requests, and managed office supplies within budget
- Directed visitors, routed deliveries, and ensured proper documentation (signatures, invoices)
- Maintained electronic and paper filing systems in compliance with government standards and ensured confidentiality of client information
Administrative Assistant
Hope Mission Development Office
10.2006 - 11.2007
- Accurately tracked and recorded monetary donations, ensuring data integrity for financial reporting
- Produced detailed reports on annual giving and maintained strong donor relationships through regular communication
- Organized and actively participated in the annual Hope Mission Radiothon fundraiser
Youth Worker
Hope Mission - Tegler Youth Centre
05.2004 - 10.2006
- Co-facilitated after-school programs, including a hot meal initiative for grades 1-6 and a homework help program for grades 5-7, serving children in Edmonton and surrounding areas
- Managed administrative tasks, including tracking attendance, overseeing program budgets, and coordinating logistics for program delivery and transportation
- Organized and distributed food hampers to families in need and contributed to summer camp programming as a counselor
Education
Diploma in Child and Youth Care -
MacEwan University
Edmonton, AB01.2004
Skills
- Administrative Support
- Client Relations and Communication
- Data Entry and Document Management
- Remote work and time management
- Cultural competency and sensitivity
- Multitasking and Problem-Solving
- Microsoft Office and G Suite
- Data Management and Report Generation
- Scheduling and Virtual Meeting Tools (Zoom, Teams)
Timeline
Administrative Assistant
Athabasca University Students' Union
04.2016 - 02.2025
Executive Administrator
Art Gallery of Alberta
09.2015 - 04.2016
Expense Services Assistant
MacEwan University
01.2014 - 08.2015
Executive/Administrative Assistant IV
MacEwan University
09.2008 - 12.2013
Administrative Assistant
Alberta Child and Family Services - City Centre Education Project
07.2007 - 08.2008
Administrative Assistant
Hope Mission Development Office
10.2006 - 11.2007
Youth Worker
Hope Mission - Tegler Youth Centre
05.2004 - 10.2006
Diploma in Child and Youth Care -
MacEwan University
Similar Profiles
PETER JABALPETER JABAL
Graduate Assistant at Guerrieri Students Union | Salisbury UniversityGraduate Assistant at Guerrieri Students Union | Salisbury University
Bipin Kumar BBipin Kumar B
Government Relations Coordinator at University of Regina Students UnionGovernment Relations Coordinator at University of Regina Students Union
Oluwafemi AboladeOluwafemi Abolade
President Wellbeing at Teesside University Students' UnionPresident Wellbeing at Teesside University Students' Union