JALETTA KALMAN
Los Angeles
Summary
Dynamic Senior Executive Assistant with extensive experience at Eyeline Studios - Netflix Inc., excelling in executive support and event coordination. Proven ability to manage complex calendars and travel logistics while fostering collaboration across teams. Proficient in Microsoft Office Suite and adept at problem-solving, ensuring seamless operations and high-level project execution.
Overview
9
9
years of professional experience
Work History
Senior Executive Assistant
Eyeline Studios - Netflix Inc.
Los Angeles
02.2024 - Current
- Maintain calendar and schedules for four C-suite Executives.
- Responsible for scheduling internal and external meetings, anticipate conflicts, and resolve last minute changes.
- Coordinate and Book Business Travel.
- Expense / Reimbursements.
- Maintain strict confidentiality.
- Collaborate with recruiting to ensure interviews are scheduled in a timely manner.
- Event planning and coordination: Organize team offsites (virtual and in person) as required.
- Take notes in meetings - create agendas.
- Serve as a gatekeeper for tasks requiring the Executives attention, handling routine matters independently to maximize efficiency.
Production Office Manager
Paramount Pictures - Lost Realm
Burbank
05.2023 - 02.2024
- Complex scheduling for Producers and Director, logistics, and travel: flights, transportation, and accommodations; comprehensive itineraries and research.
- Supervised department interns, contractors, and vendors, remotely and in person, creating effective communication and team cohesion.
- Oversaw all aspects of the production facility; main point for employee key cards, visitors, parking, new hire onboarding, and office setup.
- Researched, managed, and purchased office catering and crafty; daily as well as monthly meal plans and budgets.
- Sourced and purchased equipment for production, facilities, and office supplies.
- Reviewed and managed internal and external communications, including but not limited to Slack, mail, and email.
- Event planning and coordination.
Project Manager / HR Manager
True Position Tools
Morongo Valley
11.2020 - 05.2023
- Provided direct supervision to a team of 15 employees.
- Conducted regular one-on-one sessions and team meetings to create and develop standard operating practices.
- Liaised with contractors, vendors, and executive partners.
- Executed ongoing follow-up, ordering, and bill pay.
- Served as the first point of contact for employee relations matters while consulting with managers and employees to proactively address and resolve issues.
- Consulted with the owner and legal counsel to ensure all policies and programs comply.
- Published and administered personnel policies; updated the Employee Handbook and guidelines as needed.
- Administered training for department managers and supervisors (i.e. legal issues, investigation training, safety training).
- Oversaw full-cycle recruiting.
Senior Executive Assistant / HR Administrator
Pearl Studio
Los Angeles
05.2018 - 11.2020
- Managed the Head of the Studio's Administrative Office; mail, email, calendar, meeting notes, and reports.
- Arranged travel, flights, transportation, and accommodation; created comprehensive and detailed itineraries; domestic and international.
- Spearheaded and managed projects and ensured execution per expectations.
- Coordinated effectively with employees, clients, contractors, vendors, and the management team to achieve alignment with project goals and directives.
- Event Coordination; Holiday Parties, Screenings, Employee Birthdays, and other events.
- Note: Pearl Studio resided at the Netflix Animation Hub in Hollywood and worked within the Netflix infrastructure
Executive Business Partner
A Jubal Thing, Inc.
Los Angeles
07.2016 - 03.2018
- Managed schedules, email, calendar, appointments, travel, lodging, reservations, and AP / AR.
- Worked directly with agents, managers, lawyers, and clients to achieve marketing and branding strategies for short and long-term project goals.
- Obtained documents, clearances, certificates, and approvals from local, state, and federal agencies.
- Tour & Show Support - Traveled to shows, managed set design and stage setup, soundchecks, show recordings, merch booth, and meet and greets.
- Developed, produced, and directed creative projects; website, photoshoots, logo, and branding artwork.
- Maintained inventory of household supplies.
- Performed daily walkthroughs of property to monitor projects and check for cleanliness.
- Scheduled house staff and vendors.
- Assisted in preparing homes for guests and events.
Skills
- Executive support and concierge services
- Calendar and travel management
- Event planning and coordination
- Project management and development
- Research and analysis
- Expense management and reimbursements
- Microsoft Office Suite proficiency
- Google Workspace expertise
- Collaboration tools: Slack and Zulip
- Task management with Trello
Timeline
Senior Executive Assistant
Eyeline Studios - Netflix Inc.
02.2024 - Current
Production Office Manager
Paramount Pictures - Lost Realm
05.2023 - 02.2024
Project Manager / HR Manager
True Position Tools
11.2020 - 05.2023
Senior Executive Assistant / HR Administrator
Pearl Studio
05.2018 - 11.2020
Executive Business Partner
A Jubal Thing, Inc.
07.2016 - 03.2018