Jalaa Abdalrahman
Procurment and Supply chain Proffessional
Toronto,ON
Summary
Dynamic procurement professional with extensive experience in supply chain management, vendor negotiations, and contract administration. Proven track record of driving cost savings and enhancing operational efficiency through strategic sourcing and strong supplier relationships. Committed to fostering team collaboration and achieving results while adapting to evolving business needs. Proficient in market analysis, risk management, and utilizing procurement software to optimize processes.
Overview
16
16
years of professional experience
Work History
Procurement Officer
ACTION AGAINST HUNGER CANADA
- Act as the point person for providing procurement guidance and advice to the Technical Department in line with the organizational procurement policies, principles, standards, processes, and procedures.
- Collaborate with Technical Department teams to coordinate, streamline, and manage the requests for procurement of goods and services.
- Support the development of Terms of Reference (ToR), Request for Proposals (RFP), and/or Request for Quotations (RFQ) for service contracts, repeat purchases, and/or framework agreements.
- Plan and organize national as well as international tenders and post invitations (requests) for submissions of proposals and/or quotations on relevant platforms.
- Review procurement requests to ascertain their appropriateness, identify any potential conflicts of interest and ensure the completeness of the information and supporting documentation submitted.
- Facilitate the process of evaluation, screening, and selection of vendors and service providers in collaboration with procurement requestors.
- Advise Technical Department teams on the roster of vetted service providers and or vendors in terms of supplies and/or services needed.
- Advise Technical Department teams and the Technical Director on the status of procurement requests as well as on the progress made against them.
- Attend to inquiries received from potential vendors and service providers throughout the tendering and/or RFP/RFQ processes and manage the procurement email account of the Technical Department.
- Perform background screenings and conduct reference checks for prospective vendors and/or service providers.
- Develop tools (e.g., assessment tables, tender toolkits, procurement item trackers, etc.), systems, and processes to enable the procurement process for the Technical Department, track the progress against procurement requests, and produce relevant procurement reports in compliance with the organizational Procurement Policy and donor rules/regulations.
- Prepare service contracts, framework agreements, purchase/repeat purchase/blanket purchase orders and statements of work in close collaboration with relevant Technical Department staff as well as vendors and service providers.
- Coordinate the process of making amendments to procurement contracts to ensure the continuation of the provision of services and/or supplies.
- Ensure the timely receipt of invoices from vendors and service providers, review them for accuracy (i.e., dates, type of services and goods provided, amounts due, payment deadlines, purchase order numbers, etc.) and process them in line with the applicable organizational procedures.
- Ensure all the procurement requests, processes and procedures are dully recorded, documented and organized with an effectively structured filing system, and are made available to the relevant parties.
- Respond to vendor and/or service provider non-compliance with the organizational procurement procedures, standards, and requirements by initiating immediate corrective processes or termination of the contractual relationship - keeping the Technical Director and Finance Department informed.
- Exercise vigilance for the opportunities to improve the procurement processes and procedures of the organization based on learnings by maintaining continuous communication with the Finance Department.
- Provide guidance to the Technical Department staff on compliance with the organizational travel policies and procedures.
- Provide supervision to the outsourced personnel assisting the Technical Department with the organization and logistics of national and international travels.
- Provide administrative and logistical support to the Technical Department with the planning and management of travels for staff and consultants engaged in the delivery of technical services.
- Ensure the timely processing of travel requests by the travel agency in consideration of the operational and business requirements of the Technical Department.
- Assist the Technical Department staff with the request and obtainment of quotations for flight tickets and accommodation.
- Assist the Technical Department staff with the calculation and reporting of travel expenses.
- Assist the Technical Department staff with the preparation of documentation required for travels (e.g., (visa, passport, travel insurance, COVID-19 test results, precautionary and mandatory vaccination records, etc.) as well as with the process of filing them on the designated SharePoint space.
- Facilitate the planning and logistics of workshops and events (e.g., reservation of venues, catering services, accommodation, transportation, etc).
- Respond to travel contingencies by reporting them to the Technical Director and the management of the traveller and initiate immediate corrective actions with the engagement of the relevant parties (e.g., travel agency, vendors, Action Against Hunger International Network entities, etc.).
Procurement Officer
WHO- World Health Organisation
03.2016 - 06.2018
- Analyze and process requests of procurement of goods and services from different technical and emergency programs, ensure adherence to standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of Fund.
- Using GSM, initiate purchase request for both catalogue and non-catalogue items in an efficient manner. Monitor status and ensure timely process of the requests and delivery of goods and service.
- Prepare requests of price estimates for non-catalogue items and implement related procurement decisions taken by technical units and supervisors.
- Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with WHO rules and regulations. and draft the adjudication report with recommendation for the decision making.
- Develope & manage long-term agreements to support CO's needs and expedite delivery of critical services.
- Arrange for the meetings of the country procurement committee with identifying with the partners the suitable dates, compiling and decimating the necessary background documents related to the cases to be presented.
- Organize and prioritize work schedule to meet client needs and deadlines.
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
- Develope and update the rosters of suppliers, implementation of supplier selection and evaluation. Prepare the supplier evaluation forms for all suppliers for each PO issued by WHO.
- Prepare periodic procurement reports and briefing on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical of any gaps in transactions and recommend solution.
- Https://www.who.int/
Procurement Officer
WFP- United Nations World Food Program
07.2014 - 06.2015
- Mainly responsible of big construction project named UNCP “United Nation Common Premises “ applying FIDIC.
- All other constructions projects in the CO and fields offices.
- Non Food items such as Stationary, Furniture, Spare Parts, and different services.
- Coordinate with other partners (UNDP-UNICEIF-UNFPA,UNWF) and update them about the UNCP projects.
- Participate in the preparation of the annual plan with programs team regarding projects.
- Https://www.wfp.org/
Procurement Manager
GOAL Sudan & Ireland
09.2010 - 07.2014
- Managing team of Procurement Officers (in field and HQ), allocating tasks according to specialist areas, monitoring performance and providing ongoing training in roles and procedures.
- Receiving orders from field and HQ and overseeing their procurement.
- Identify & put in place Frame Work Contracts; coordinate all international procurement orders with GOAL Dublin.
- Maintain price lists to enable budget holders to have access to prices for budget formulation.
- Run international and national tenders for high value procurement, in line with GOAL Logistics Manual procedures and the procurement rules of the donor.
- Develop excellent knowledge of donor rules and ensure all GOAL procurement complies. Develop excellent knowledge of GOAL procurement procedures, ensuring familiarity with the current programme donors, specifically EU, ECHO and ODFA).
- Assist Area Coordinators in developing procurement plans and carry out reviews of the procurement plans on a quarterly basis.
- Maintenance and enhancement of procurement tracking systems for monitoring orders, managing vendors and keeping track of program budgets.
- Oversee the management of the contracts database.
- Developing of country-wide procurement strategy, setting up Prequalification and Framework agreements processes for preferred suppliers in field and HQ.
- Submit bi-monthly the procurement report to the logistics Coordinator for submission to Dublin.
- Development of procurement reporting tools for field and HQ staff.
- Regular updates to program heads and Area coordinators on procurement for their projects.
- Communicate monthly with field sites on status of orders through tracking lists (PDTS).
- Regular meetings with the senior management team and heads of the operations department to coordinate operational strategy for the GOAL Sudan program.
- Attend the bi-monthly operations coordination meetings and input as necessary.
- Providing technical advice on procedures, prices, and goods and service specifications to program staff.
- Carry out monthly procurement/finance cross-over meetings, and submit the minutes to the SMT.
- Review quarterly the procurement chart and the authorisation levels with finance.
- Ensure regular surveys of the local market are carried out and ensure Vendor Roster is kept up-to-date.
- Ensure the soft copy filing and the hard copy filing are maintained in a good manner.
- Update as necessary the procurement handbook; Review on a 6-monthly basis the procurement lead times against actual delivery times.
- Https://www.goalglobal.org/
Admin. & HR Manager
GOAL Ireland (INGO) Kassala Office
12.2009 - 09.2010
Admin. & Finance Officer
AL Salam Company
05.2005 - 09.2009
Education
MBA-Master in Business Administration -
Khartoum University
Sudan02.2008
B. Sc. - In Electronic Engineering
Gezira University
SudanComputer Science Diploma -
Gezira University
SudanCIPS – Introductory Certificate in Public Procurement -
Chartered Institute of Procurement and Supply
CIPS - Advance Certificate In Procurement And Supply -
Chartered Institute of Procurement And Supply
CIPS Diploma in Procurement and Supply -
Chartered Institute of Procurement and Supply
Rome, Italy11.2025
Supply Chain Management Bridge Program -
Humber College
Toronto, Canada03.2019
Skills
- Procurement strategy
- E-procurement systems
- Contract Negotiations and Management
- Project management
- Interpersonal communication
- Decision-making
- Multitasking
- Risk assessment
- Procurement planning
- Category management
Languages
English
Full Professional
Arabic
Native or Bilingual
Certification
Diploma in Strategic Public Procurement - CIPS 4 - Nov 2025 - Rome, Italy
Timeline
Procurement Officer
WHO- World Health Organisation
03.2016 - 06.2018
Procurement Officer
WFP- United Nations World Food Program
07.2014 - 06.2015
Procurement Manager
GOAL Sudan & Ireland
09.2010 - 07.2014
Admin. & HR Manager
GOAL Ireland (INGO) Kassala Office
12.2009 - 09.2010
Admin. & Finance Officer
AL Salam Company
05.2005 - 09.2009
Procurement Officer
ACTION AGAINST HUNGER CANADA
MBA-Master in Business Administration -
Khartoum University
B. Sc. - In Electronic Engineering
Gezira University
Computer Science Diploma -
Gezira University
CIPS – Introductory Certificate in Public Procurement -
Chartered Institute of Procurement and Supply
CIPS Diploma in Procurement and Supply -
Chartered Institute of Procurement and Supply
Supply Chain Management Bridge Program -
Humber College
CIPS - Advance Certificate In Procurement And Supply -
Chartered Institute of Procurement And Supply