Summary
Overview
Work History
Education
Skills
Certification
Timeline
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Jacquie Sparrow

Jacquie Sparrow

Calgary,AB

Summary

Dedicated sport administrator with a proven track record of managing programs, projects and events. Able to work at all levels within an organization, take risks strategically, work extra hours to get tasks completed and travel. Strong problem-solving skills and outstanding organizational capabilities. Performs at a very high level.

Overview

19
19
years of professional experience
1
1
Certification

Work History

Senior Programs Coordinator

Parks Foundation Calgary
01.2024 - 10.2024
  • Administer granting programs and provided support to infrastructure and sport equipment purchase projects.
  • Managed the intake, review and evaluation of applications to a foundation’s amateur sport, outdoor green space activation and landscape architecture grants;
  • Coordinated amateur sport grant committee activities: work-back plans, meeting schedules, document management, correspondence, SharePoint site, financial reporting, agendas, minutes, refreshments and committee appreciation;
  • Oriented grant recipients on funding conditions, required documentation, foundation processes, budgeting and accounting, project reporting and recognition requirements;
  • Supported more than 60 sport organizations and community groups with their projects and purchases: skating rinks, inclusive playgrounds, pump tracks, sports equipment, outdoor learning areas, activity hubs and ice resurfacers, to name a few.
  • Full Time Permanent

Executive Assistant/Office Coordinator

Parks Foundation Calgary
10.2023 - 12.2023
  • Provided high-level administrative support to the CEO and coordinated office operations in Beltline heritage building.
  • Managed CEO’s calendar, balancing meeting requests, leadership demands and hands-on work;
  • Coordinated board of directors activities: meeting schedules, document management, correspondence, SharePoint site, agendas, motions, minutes, refreshments and socials;
  • Planned and coordinated board meetings, staff team-building events and foundation’s holiday party;
  • Processed accounts receivable from donors and partner organizations.
  • Full Time Permanent

Recruitment Coordinator

Flint Energy Services Ltd.
02.2023 - 09.2023
  • Completed on-boarding duties.
  • Facilitated centralized on-boarding processes that included up to 12 software applications;
  • Liaised with hiring managers to confirm requirements and provide status updates;
  • Managed the timely receipt of up to 25 on-boarding documents;
  • Maintained spreadsheets and metrics for the day-to-day administration of recruitment projects and initiatives.
  • Full Time Temporary

National Sport School Coordinator

WinSport
06.2022 - 05.2023
  • Performed registrar duties for the school with a population of 400.
  • Managed admissions process from application through to registration for close 100 families;
  • Managed $2M budget and was responsible for accounts payable and receivable;
  • Coordinated athlete development program;
  • Acted as liaison between WinSport and the National Sport School.
  • Full Time Temporary

Sports Services Coordinator

SAIT Trojans Athletics
08.2021 - 05.2022
  • Coordinated compliance, sport financials, purchasing, travel logistics, credit cards, invoices and events.
  • Coordinated athletic compliance: eligibility, drug education, Respect in Sport and registration with sport associations;
  • Monitored grades and course loads, tracked financial awards and managed student information;
  • Provided operational support to the Canadian Colleges Athletic Association 2021 Men’s Soccer Championships, which included accreditation, transportation, hospitality, game statistics and event day operations;
  • Ordered athletics and recreation equipment, uniforms and supplies, working purchase order process through to completion;
  • Reconciled coaches’ purchasing cards and coded all team purchases.
  • Full Time Temporary

Golf Tournament Coordinator

The Brenda Strafford Foundation
01.2021 - 01.2022
  • Coordinated components and acted as logistical lead for a charity golf tournament.
  • Developed communications materials;
  • Signed sponsors and serviced agreements;
  • Managed participant and sponsor registration and payment through an online system;
  • Created and executed Twitter plan;
  • Coordinated tournament day logistics;
  • Raised $100,000 in each of the two years working on the event.
  • Part Time Contract

Coordinator of Sports/Events

Rocky View Schools
08.2005 - 07.2020
  • Acted as logistical lead for Rocky View Sports activities as well as the school division’s events.
  • Drafted, posted and maintained competition schedules;
  • Booked referees and venues;
  • Maintained sports association policy handbook;
  • Performed various accounting functions;
  • Regularly communicated - electronically and in person - with more than 200 coaches annually;
  • Scheduled, chaired, produced and distributed minutes for 25 annual sports meetings;
  • Collaborated with sports commissioners, volunteer coaches, officials, athletic directors, school principals, senior executive and trustees;
  • Ensured the accuracy of digital materials and information posted on sports website;
  • Used sport-specific competition software to run tournaments and meets;
  • Coordinated a five-year charity golf tournament from event inception to execution.
  • Full Time Permanent

Education

Bachelor of Human Kinetics - Leisure and Sport Management

University of British Columbia
Vancouver, BC

Bachelor of Arts - Mass Communication

Carleton University
Ottawa, ON

Skills

  • Post-secondary degrees in sport management and communication;
  • Several years of experience in relevant roles;
  • Experience with a wide range of CRMs and registration databases;
  • Top-level organizational skills with an ability to multitask and meet deadlines well in advance;
  • Excellent attention to detail and an eye for numbers;
  • Effective troubleshooting and problem-solving skills;
  • Uses exceptional interpersonal skills to form meaningful relationships with all stakeholders;
  • Excellent virtual and in-person user support skills;
  • Strong verbal and written skills in English, French language certificates from Université de Paris;
  • Autonomous worker that values collaboration;
  • Strong proficiency in Microsoft Office Suite;
  • Knowledgeable about the Canadian sport system;
  • Currently legally eligible to work in Canada

Certification

  • Fundamentals of Project Management
  • Using Social Media in Business
  • Calgary Public Library Instructor-led Gale Courses
  • Sport Calgary Member & Volunteer

Timeline

Senior Programs Coordinator

Parks Foundation Calgary
01.2024 - 10.2024

Executive Assistant/Office Coordinator

Parks Foundation Calgary
10.2023 - 12.2023

Recruitment Coordinator

Flint Energy Services Ltd.
02.2023 - 09.2023

National Sport School Coordinator

WinSport
06.2022 - 05.2023

Sports Services Coordinator

SAIT Trojans Athletics
08.2021 - 05.2022

Golf Tournament Coordinator

The Brenda Strafford Foundation
01.2021 - 01.2022

Coordinator of Sports/Events

Rocky View Schools
08.2005 - 07.2020

Bachelor of Human Kinetics - Leisure and Sport Management

University of British Columbia

Bachelor of Arts - Mass Communication

Carleton University

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Jacquie Sparrow