Jacqueline Porras
Toronto
Summary
Results oriented individual, dedicated and dependable Finance and Administrative Officer with over 21 years of experience working in the Public Service, specifically ECCC. Seeking a position that will allow me to demonstrate my valuable qualities and allow for new growth. I am focused and driven to constantly learn and improve my skills.
Known for adaptability and reliability in dynamic settings, ensuring seamless team operations and goal achievement.
Overview
28
28
years of professional experience
Work History
Finance and Administrative Supervisor
Environment and Climate Change Canada
03.2012 - Current
- In my current position as an Administrative Supervisor, I’m responsible for updating internal spreadsheets to report on expenditures and budget forecasting. Maintaining this spreadsheet and conducting quarterly meetings with managers is vital for accurate budgeting. I conduct monthly reconciliation of government acquisition cards to identify coding errors and unnecessary commitments requiring deletion. I adjust funds reservations for travel, materials and supplies, training to reflect the current expenditures. Generate reports to review expenditures and utilize during manager discussions. I advise managers on various options related to procurement vehicles at various points during the fiscal year. Keeping them abreast of pertinent information such as limits and deadlines.
- I currently have bi-weekly procurement calls with managers to assess the complexity and status of pending submissions.
- Create information products for manager and staff (word processing, spreadsheets presentations). I maintain hardcopy and electronic information files for manager’s use and reference. I use Outlook daily to create meeting requests, use the assigning task function and the bring forward or reminder task option to keep all pending items from being missed.
- Process requests for services: ensure HR request forms are properly completed, i.e acting and student hires certificates and that all other pertaining documents and signatures have been obtained. Consult with HR advisor when necessary to clarify HR actions. Coordinate HR submissions for DG approval via spreadsheet along with managers requests for student hires. Have SFT Power User capabilities.
- Advise management of obligations under various legislation such as FAA (Finance and Administrative Act) OSH, security, asset management, and procurement policies. Coordinate schedules to ensure obligations (meetings, reports) are met. Obtain the cooperation of manager and staff to provide required information, documents etc. to meet schedules for reporting and other submissions.
- Advise and coordinate financial operations for the organization served, including signing authorities, commitments, audit travel claims, year-end and new-year start up requirements, set up PAYE’s as needed. I review records and initiate accounts payable, journal vouchers, and financial plan adjustments for entry into the departmental accounting system BPC. I reconcile all financial data and produce regular and ad hoc reports.
- I gather, review, and prepare input required by the manager to develop financial plan. I also advise the manager of central agency and departmental policies and procedures to be considered in planning (travel, learning, service contracts, etc.).
- My position entails a conceptual understanding of the departmental programs (corporate, Finance, HR) as well as the policies and procedures and to effectively assess and review resource information.
- Skills to understand the business of the organization served in the context of a larger organization in order to develop recommendations for the manager, so they may plan and properly utilize resources, and to ensure that proposals are logical and appropriate.
- Maintain electronic files and work with the current naming conventions associated with SAP to keep internal tracking for the different kind of documents such as Contract and Generic Invoices, Interdepartmental Settlements, Other Government Departments, Isolated payments, master card reports and Travel claims.
- Efficient use of tracking/bring forward tools such as Outlook to keep track of pending items requiring follow up.
- Hold bi-weekly meetings with team (via teleconference, email and communicator) and following up on questions, providing coaching and assistance when required.
Education
Secondary High school Diploma -
The Independent Learning Centre
07.2005
Skills
- Financial management expertise
- Ability to analyze financial and statistical data and to interpret information
- Experience in providing administrative services such as providing advice and guidance and recommendations on policies, directives, and procedures
- Management of remote team dynamics
- Experienced with Ecollab and shared drive management
- Highly comfortable in group engagement, presentations, and public speaking
- Budget forecasting
- Financial reconciliation
- Procurement management
- Expenditure reporting
Websites
Languages
Spanish
Native or Bilingual
Work Preference
Work Type
Part TimeFull TimeContract WorkLocation Preference
RemoteHybridOn-SiteImportant To Me
Work-life balanceTimeline
Finance and Administrative Supervisor
Environment and Climate Change Canada
03.2012 - Current
Secondary High school Diploma -
The Independent Learning Centre