Jacqueline Lefebvre
Airdrie,AB
Summary
Results-orientated, dependable professional with both not-for-profit and corporate experience. A highly dedicated individual and a proven coordinator with documented success in progressively dynamic and challenging positions. Self-motivated and efficient with a valuable track record in operations, project management, business development, and financial administration. Proven ability to work successfully in busy environments with positive results. Mature problem-solving skills. Excellent interpersonal and communication skills. Extensive experience working with different personalities, languages, and cultures.
Overview
26
26
years of professional experience
Work History
Plant Administrator
Coreline Pipe
07.2021 - Current
- Improved plant efficiency by streamlining administrative processes and implementing new systems.
- Facilitated cross-functional collaboration between departments to address operational challenges and improve overall performance.
- Played a key role in achieving regulatory compliance by staying current on industry standards and updating internal procedures accordingly.
- Provided exceptional customer service to internal stakeholders by promptly addressing inquiries and resolving issues related to plant administration functions.
- Supported plant operations by maintaining accurate records of production data and inventory levels.
- Assisted with special projects as needed, providing valuable insights and expert knowledge to ensure successful outcomes for plant-related initiatives.
- Demonstrated strong problem-solving skills when faced with unexpected challenges, implementing effective solutions that minimized disruptions to production schedules or workflow.
- Analyzed production data and prepared reports for senior management.
- Scrutinized production output and identified areas for improvement.
Business Office Coordinator
Sagesse Domestic Violence Prevention Society
10.2018 - 11.2020
- Developed correspondence letters, memos, and emails.
- Streamlined office processes by implementing efficient filing systems and organizational strategies.
- Maintained a clean, organized workspace to foster productivity among team members.
- Optimized workflow efficiency by delegating tasks according to individual strengths and skill sets.
- Contributed to business development efforts by identifying potential growth opportunities and networking with industry professionals at events or conferences.
- Collaborated with cross-functional teams on various projects to achieve shared objectives efficiently.
- Coordinated schedules for multiple departments, ensuring smooth business operations.
- Assisted in marketing initiatives by creating promotional materials and coordinating event logistics for increased agency visibility.
- Facilitated the onboarding process for new employees by organizing orientation sessions and providing necessary resources.
- Ensured compliance with industry regulations by maintaining accurate records and documentation for audits or inspections if needed.
- Managed financial transactions, including invoicing, expense tracking, and payroll processing for timely payments.
- Provided administrative support such as preparing meeting agendas, taking minutes, maintaining calendars, booking travel arrangements when necessary.
- Updated reports, managed accounts, and generated reports for company database.
- Utilized the company's accounting systems to review reports and prepare assessments.
- Implemented and maintained internal controls to protect financial assets.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Resolved issues through active listening and open-ended questioning, escalating major problems to the Executive Director.
- Hired, managed, developed, and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Provided backup to the front desk to step in to assist with various tasks whenever an employee was absent or at lunch.
- Completed bi-weekly payroll for 20 employees.
- Managed the Executive Director's itinerary and appointments and streamlined scheduling procedures.
- Conducted ongoing reviews of program financial systems to assess cost control measures.
Office Manager
Arctic Arrow Powerline Group
06.2008 - 12.2017
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
- Created and managed project plans, timelines and budgets.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Organized successful corporate events by collaborating closely with event planners, venues, transportation providers, and other stakeholders.
- Created and updated records and files to maintain document compliance.
- Ensured timely completion of projects with diligent task prioritization, delegation, and followup.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Recorded and tracked operational expenses to identify and eliminate wasteful spending.
- Enhanced team collaboration by effectively scheduling meetings and coordinating calendars for multiple executives.
- Maintained an organized database of past proposals as well as relevant industry research materials for easy access during future projects.
- Facilitated cross-departmental collaboration on complex projects, fostering a cohesive approach to proposal development that leveraged diverse expertise within the organization.
- Managed multiple proposals simultaneously, ensuring timely submission without compromising quality or attention to detail.
- Effectively prioritized tasks based on deadlines, resource availability, and complexity of projects to ensure successful completion across all assignments.
- Collected, arranged, and input information into database system.
- Conducted regular reviews of operations and identified areas for improvement.
Buyer Specialist
VMAC
02.1998 - 11.2005
- Supported business expansion efforts through strategic sourcing initiatives tailored towards emerging markets or product lines.
- Conducted regular audits of vendor contracts to ensure compliance with company policies and regulations.
- Enhanced procurement efficiency by streamlining the purchasing process and implementing cost-saving measures.
- Developed comprehensive reporting tools, providing insight into purchasing performance metrics and highlighting areas for improvement in the procurement process.
- Coordinated cross-functional teams during the sourcing process, clearly communicating objectives and requirements for successful procurement initiatives.
- Assisted in the development of new products, working closely with design teams to source appropriate materials and components.
- Collaborated with internal departments to identify product needs and specifications for optimal sourcing strategies.
- Negotiated with suppliers for favorable pricing, resulting in reduced costs and improved profit margins.
- Administered purchase order processes and placed orders as requested, streamlining ordering process and receipt organization for future reference.
- Maintained appropriate inventory levels based on management direction and customer demand.
- Participated in trade shows to identify new potential suppliers for various product categories.
- Achieved cost savings through bulk purchasing discounts, consolidating orders across multiple departments where possible.
- Maintained complete documentation and records of all purchasing activities.
- Forecasted purchasing trends and improved merchandising strategies.
- Researched and identified new suppliers and vendors.
- Sourced new vendors in effort to boost range of products offered in store locations while reducing costs through strategic contract negotiations.
Education
Business Administration
Vancouver Island University
Nanaimo, BCProject Management
Vancouver Island University
Nanaimo, BCMarketing Management
Damelin Business School
South AfricaSkills
- Task Prioritization
- Attention to Detail
- Multitasking Abilities
- Critical Thinking
- Reliability
- Teamwork and Collaboration
- Problem-Solving
- Time Management
- Professionalism
- Documentation abilities
- Workflow Management
- Adaptability
Languages
English
Native or Bilingual
Timeline
Plant Administrator
Coreline Pipe
07.2021 - Current
Business Office Coordinator
Sagesse Domestic Violence Prevention Society
10.2018 - 11.2020
Office Manager
Arctic Arrow Powerline Group
06.2008 - 12.2017
Buyer Specialist
VMAC
02.1998 - 11.2005
Business Administration
Vancouver Island University
Project Management
Vancouver Island University
Marketing Management
Damelin Business School
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