Jaclyn Hunter
Winnipeg,Canada
Summary
Dedicated Executive Assistant with over twenty years experience supporting top level management. A background in both Human Resource and Financial Services Administration. Adept at managing complex projects, calendars, and facilitating seamless communication between stakeholders. Recognized for exceptional organizational skills, discretion, and the ability to handle multiple high-priority tasks efficiently. Strong focus on team collaboration and achieving results.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Canadian Defence Attache Assistant
Department of National Defence
01.2020 - 07.2024
- Directly supported the Canadian Defence Attache by administering all office responsibilities including correspondence, calendar management, travel arrangements, coordinating meetings and events, information management and maintaining databases.
- Budget management including forecasting, analyzing, and reporting.
- Initiated and finalized financial claims, invoicing, and ensured compliance with all policies and procedures.
- Responsible for the coordination of the Directorate of Military Training Cooperation Program, diplomatic clearances, overflight clearances, and diplomatic correspondence within Ghana, Sierra Leone, and Togo.
- Regional Representative for all Canadian Defence Attache Assistants within Africa.
- Coordinated financial and administrative reports and submissions to Headquarters.
- Organized high level meetings and events for the diplomatic community.
- Acted on behalf of the Canadian Defence Attache by attending meetings and events when they were unavailable, ensuring the success of operations.
Course Director
Department of National Defence
08.2019 - 01.2020
- Utilized my years of experience as a Financial Services Administrator to coordinate and execute training for the Canadian Armed Forces Financial Services.
- Coordinated courses, lesson plans, supervised instructors, and reported results to the training institute.
- Successfully trained three courses of Financial Services Administrators, ensuring proper staffing and quality within the trade.
Working Capital Fund Manager
Department of National Defence
01.2017 - 08.2019
- Managed all functions of the Working Capital Fund and Automated Cashier System.
- Conducted daily and monthly audits to verify balances between systems.
- Identified and corrected any discrepancies to ensure proper and timely payments to all employees.
- Supervised Payroll and Benefits Administrators.
- Provided training and guidance with daily operations to ensure accuracy and excellent customer service.
Budget Manager
Department of National Defence
09.2012 - 01.2017
- Managed multiple budgets within the Headquarters.
- Forecasted expenditures and provided monthly, quarterly, and year end financial reports.
- Analyzed financial data to provide guidance to all departments on annual spending and conducted monthly briefings to the Comptroller.
- Administered all invoices (accounts payable and accounts receivable), initiated and finalized claims, procurement and credit cards reconciliations.
Office Administration Manager
Department of National Defence
09.2009 - 09.2012
- Managed a team of both Human Resource and Financial Services Administrators.
- Coordinated meetings, travel arrangements, and processed travel claims.
- Supervised and processed bi-monthly payroll.
- Enabled staffing of various offices by verifying employee screening files.
- Ensured compliance with all National Joint Council, Foreign Services Directives, and Military Foreign Service Instructions.
Human Resource Administrator
Department of National Defence
04.2003 - 09.2009
- Maintained employee records in the Human Resource Management System (PeopleSoft).
- Administered screening files for pre and post deployments.
- Distributed correspondence and general office responsibilities.
Education
Intermediate Leadership Programe -
Osside Institute
10-2023
Public Sector Financial Management -
Charter Professional Accountant
01.2023
Bachelor of Fine Arts Degree (Honours) -
University of Manitoba
01.2003
Skills
- Organization
- Communication
- Time Management
- Self-motivated
- Creativity
- Problem solving
- Leadership and teamwork
- Effective Listening
Certification
- Office Administration General Certification, Algonquin College, 05/01/17
- Expenditure Management Course, 05/01/24
- QuickBooks Online, 05/01/23
- Standard First Aid, 05/01/20
- Guardian Fundamentals and Record Management, 05/01/18
- Fraud Risk Management, 05/01/15
- Contracting Direct with Trade, 05/01/13
- Human Resource Management Software, 05/01/10
Expertise
- Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint)
- Google Workspace
- SAP
- HRMS
- French Language
Timeline
Canadian Defence Attache Assistant
Department of National Defence
01.2020 - 07.2024
Course Director
Department of National Defence
08.2019 - 01.2020
Working Capital Fund Manager
Department of National Defence
01.2017 - 08.2019
Budget Manager
Department of National Defence
09.2012 - 01.2017
Office Administration Manager
Department of National Defence
09.2009 - 09.2012
Human Resource Administrator
Department of National Defence
04.2003 - 09.2009
Intermediate Leadership Programe -
Osside Institute
Public Sector Financial Management -
Charter Professional Accountant
Bachelor of Fine Arts Degree (Honours) -
University of Manitoba
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