Ishita Hayer
Summary
Dedicated, motivated, and goal-oriented event planning professional with over a decade of experience in coordinating a wide range of events, including corporate events, conferences, festivals, galas, weddings and community events. Proven track record of staying within budget while meticulously adhering to clients' instructions. Strong people management and leadership skills, demonstrated through the successful coordination of large teams.
Overview
18
18
years of professional experience
Work History
Event Producer
Ken Sims Mayor Electoral Party
10.2022
- Planned and coordinated the Mayor's Electoral Party, ensuring all logistical details were managed smoothly
- Coordinated with vendors, security, and media to ensure a seamless event
- Managed guest list and VIP arrangements.
Event Production Manager
A Stylish Event
09.2014 - Current
- Planned and executed over 250 events and weddings
- Managed budgets from $10k to $1M
- Designed, planned, and executed events from conception
- Assisted clients in selecting and negotiating all service vendors, including caterers, entertainment, photographers, videographers, DJs, florals, stationery/graphics
- Led the schedule of events and run of show
- Coordinated with vendors in advance and on the event day
- Designed timelines, layouts, and production schedules to streamline events and increase efficiency
- Created and maintained budgets for the clients
- Set up and managed online registration systems for assigned seating
- Planned and executed client appreciation events, trade show booths, networking events, and openings.
Event Coordinator
India Summer Festival
03.2015 - 07.2022
- Planned and executed two major events: Dinner By Starlight Gala (250 guests) and Opening Gala (500 guests)
- Produced a unique gala within a non-profit budget for Dinner By Starlight
- Coordinated and negotiated with vendors such as decorators, DJs, caterers, and florists
- Managed a team of volunteers for setup and teardown
- Produced an annual Opening Gala with 500+ guests in downtown Vancouver
- Ensured compliance with venue liaison and City of Vancouver guidelines and fire codes.
Event Producer
Interface Global Health Summit
09.2015 - 09.2017
- Created and monitored the registration process for 400 attendees
- Cultivated and vetted over 50 speakers from 35 countries across six continents
- Negotiated room sales, catering, and banquet contracts with the host hotel
- Recruited corporate sponsors for Technology Expo, generating $25,000 in additional revenue
- Trained and supervised an on-site staff of ten.
Human Resources Coordinator
Canada Border Services Agency
09.2006 - 09.2017
Education
Event Marketing Certificate -
BCIT
08.2008
Bachelor of Arts, Communications -
Carleton University
08.2002
Dogwood Diploma -
York House School
01.1998
Skills
- Robust negotiation skills to bridge the gap between vendors and clients
- Able to perform calmly in high-stress situations
- Superb communication skills both verbally and in writing
- Experienced and competent in Microsoft Office, Google Docs/Sheets, and event scheduling software
- Highly organized and assertive
- Creative Direction
- Post-event Analysis
- Vendor negotiation
- Budgeting and finance
- Problem-Solving
- Clear Communication
- Team Leadership and Motivation
Accomplishments
- Designed and conceptualized a photo shoot featured on the cover of WedLuxe Magazine
- Designed and planned the "Jaipur Allure" photo shoot featured in WedLuxe Magazine
Languages
English
Punjabi
References
- Roz McQueen, Nicola Wealth, rmcqueen@nicolawealth.com, 604-880-2929
- Amanda Jones, T Jones Group, amanda@cameronjones.ca, 604-616-7677
- Laura Byspalko, India Summer Festival, laura@indiansummerfest.ca, 604-562-3288
Volunteer Experience
- Co-Chair, York House School Gala (2017 & 2022)
- Co-Chair, St. John's School Gala (2023)
- Co-Chair, York House School Bid Night (2023)
- Logistics Committee Member, Children's Hospital A Night of Miracles Gala (2016 to 2022)
Timeline
Event Producer
Ken Sims Mayor Electoral Party
10.2022
Event Producer
Interface Global Health Summit
09.2015 - 09.2017
Event Coordinator
India Summer Festival
03.2015 - 07.2022
Event Production Manager
A Stylish Event
09.2014 - Current
Human Resources Coordinator
Canada Border Services Agency
09.2006 - 09.2017
Event Marketing Certificate -
BCIT
Bachelor of Arts, Communications -
Carleton University
Dogwood Diploma -
York House School
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