Imane Fechtali
Montreal,QC
Summary
Dedicated Executive Assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Overview
16
16
years of professional experience
Work History
Adminsitrative Assistant
Supreme Court of Nova Scotia
Halifax, NS
12.2023 - 01.2024
- Managed the procurement of materials needed for daily operations.
- Oversaw the maintenance of equipment used in the production process.
- Negotiated contracts with vendors and suppliers in order to secure favorable terms and pricing agreements.
- Ensured compliance with all applicable laws and regulations regarding safety and environmental concerns.
- Maintained accurate records of operational data and documents for audit purposes.
- Provided technical support and troubleshooting assistance during periods of system outages or downtime.
Operations Executive
JLL
Casablanca
02.2020 - 11.2023
- Appraised inventory levels on frequent basis, ordering new merchandise to keep quantities well-stocked.
- Formed and sustained strategic relationships with clients.
- Served as a liaison between internal departments and external stakeholders.
- Coordinated with cross-functional teams to ensure smooth operations.
- Handled contracts, NDAs and other appropriate documents to be submitted for COIC, KYC and necessary checks
- Provided support to ensure that documentation produced by the team is in compliance with MENA guidelines.
- Maintained a regular and prompt communication with the team to keep them informed of any business requirements, and follow up on everyone's actions in this regard.
Office Manager
MasterCard
Casablanca
10.2018 - 02.2020
- Coordinated meetings, conferences, travel arrangements and department activities.
- Provided administrative support to management team including preparing reports and presentations.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Organized company events including holiday parties, team building activities .
- Managed all items related to business and act as a point person for internal and external audits
Office Manager
Electrolux
Casablanca
03.2018 - 09.2018
- Ensured the procurement of supplies, equipment and services including the monitoring and evaluation of vendor contracts
- Managed facilities maintenance, building, and staff safety and security, transport services and liaise with related service providers to ensure effective services
- Supported general accounting, expenditure monitoring, and financial reporting, including office signatories for clearance and approval.
- Used judgment and initiative in handling confidential matters and requests.
- Followed up the construction site and reporting to the general management of all the imperfections by creating a snag list.
Assistant of Office Manager
law firm Hajji & associés
Casablanca
12.2016 - 02.2018
- Created recording of accounting operations on Sage software
- Established VAT for monthly reports then send it to the external accountant.
- Managed the lawyers’ displacements (expenses report and reimbursements)
- Assisted with set up for social events and food deliveries.
- Posted invoices on billing systems (Serengeti, TyMetrix, Collaborati.)
- Created new references on Clior software
- Handled administrative procedures for new recruits
- Contacted suppliers (invoices, purchase orders ...)
- Organized clerical work (correspondence, creation of files, sorting)
- Reviewed and approved vendor invoices.
General Services Assistant
Philip Morris
Casablanca
05.2016 - 10.2016
- Coordinated office activities to streamline operations and promote compliance with organizational policies.
- Supported the general services department.
- Implemented invoice entry, scan and shared with the finance department
- Oversaw car fleet management and team members movements
- Generated creation of purchase orders on SAP
- Handled travel arrangement: Hotel booking and plane tickets, visa procedure
- Consolidated with suppliers on orders and invoices reception
Office Manager & Executive Assistant
Lefèvre Pelletier & Associés
Casablanca
11.2014 - 03.2016
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Handled classical secretary tasks: Keeping record, typing documents, letters, translations
- Organized meetings, seminars or business trips with the intervention of external service providers
- Monitored the office and followed up with vendors
- Participated in monitoring of budgets
- Reported monthly activities to the head accountant in Paris office
General Services Assistant
Jacobs Engineering
Casablanca
03.2014 - 11.2014
- Organized and maintained filing systems, both manual and electronic.
- Assisted the general services department.
- Invoice entry, scan and sending to the finance department.
- Fleet management
- Created purchase orders on SAP.
- Travel arrangement: Hotel booking and plane tickets, visa procedure ... etc.
- Followed up with suppliers.
- Provided administrative support to other staff members including photocopying, faxing and scanning documents.
Assistant of CEO
Alpha Assurances
Casablanca
10.2012 - 12.2013
- Monitored office services mailbox for business support needs and requests.
- Offered reception coverage to relieve staff during absences or breaks.
- Reserved and managed meeting room availability.
- Encouraged and improved cross-department internal communication.
HR Assistant and Receptionist
Fiat Group Automobiles
Casablanca
11.2011 - 06.2012
- Assisted in the recruitment and interviewing process by scheduling interviews, coordinating pre-employment testing, and providing administrative support to hiring managers.
- Created monthly reports summarizing employee absences.
- Handled sensitive and confidential employee information with complete discretion.
Assistant of Technical Manager
Telecompartners
Casablanca
03.2008 - 07.2009
- Monitored work schedules of the company’s Project Managers
- Scheduled service and changed and ordered toner to keep printers and copiers functioning.
- Kept record of daily activities for future reference,
- Provided office and clerical services.
Education
Bachelor's Degree in English Literature -
Hassan II University, Mohammedi
01.2007
Skills
- 13 years of experience in administration and facility management
- Advanced sense of confidentiality, good business judgment and diplomacy
- Proficiency in Microsoft Office, and computer-based applications
- Purchase Orders Organization
- Vendor Negotiations
- Safety Monitoring
- Executive Management Support
- Office Coordination
- Supplies Ordering
- File Maintenance
- Customer Service Understanding
- Regulatory Compliance
- Documentation And Recordkeeping
- Technology Troubleshooting
- Legal Administrative Support
- Travel Arrangement
- Expense Reporting
- Sensitive Material Handling
References
References available upon request.
Timeline
Adminsitrative Assistant
Supreme Court of Nova Scotia
12.2023 - 01.2024
Operations Executive
JLL
02.2020 - 11.2023
Office Manager
MasterCard
10.2018 - 02.2020
Office Manager
Electrolux
03.2018 - 09.2018
Assistant of Office Manager
law firm Hajji & associés
12.2016 - 02.2018
General Services Assistant
Philip Morris
05.2016 - 10.2016
Office Manager & Executive Assistant
Lefèvre Pelletier & Associés
11.2014 - 03.2016
General Services Assistant
Jacobs Engineering
03.2014 - 11.2014
Assistant of CEO
Alpha Assurances
10.2012 - 12.2013
HR Assistant and Receptionist
Fiat Group Automobiles
11.2011 - 06.2012
Assistant of Technical Manager
Telecompartners
03.2008 - 07.2009
Bachelor's Degree in English Literature -
Hassan II University, Mohammedi
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