Idalia Guzman-Landaker
Vallejo
Summary
Detail-oriented Accounting Coordinator with 23 years of experience in financial management and process improvement. Proven expertise in implementing ERP systems, managing AP/AR, and ensuring compliance with audit requirements, particularly in non-profit settings. Skilled in collaboration, critical thinking, and data management, seeking to leverage extensive experience in a dynamic Accounting Coordinator role.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Accounting Coordinator - Grants
Marin City Health & Wellness Center
San Rafael
04.2024 - Current
- Support the implementation of new accounting and grant procedures, including the transition to a new ERP system, by providing data and system mapping requirements.
- Manage employee reimbursements, purchase requisitions, and grant invoices in SAGE, ensuring data accuracy and compliance with audit requirements.
- Collaborate with external accounting firms to meet audit requirements and develop new grants procedures, offering training on invoice coding to the accounts payable department.
- Prepare and organize data for grant submissions to various agencies and improve filing systems for accounts payable and grant documentation.
- Managed accounts payable and receivable processes efficiently.
- Maintained accurate financial records using accounting software systems.
- Prepared payroll for staff, ensuring timely and accurate processing.
- Collaborated with team members to streamline accounting procedures.
- Assisted in training new staff on financial policies and procedures.
- Maintained confidentiality of sensitive financial information at all times.
- Maintained accurate documentation for all financial transactions.
- Verified accuracy of vendor invoices before payment processing.
- Identified areas where cost savings could be achieved through process improvements.
- Ensured compliance with federal, state, local regulations related to payroll taxes and deductions.
- Processed accounts receivable and payable transactions, including journal entries and bank deposits.
- Assisted in the preparation of month-end closing statements.
- Updated and managed accounts payable databases, employing access controls to protect data.
- Investigated and resolved billing issues to maximize cash flow and minimize liabilities.
Advertising Control Analyst/Collector
Meyer Corporation
Vallejo
03.2011 - 01.2025
- Managed and reconciled all contractual and agreed-upon allowances, ensuring compliance with GAAP and internal audit guidelines.
- Facilitated monthly meetings with sales teams to review liabilities reports and assist in managing and forecasting future accruals.
- Enhanced the accrual and expense process to simplify the workflow for the sales team while maintaining compliance.
- Supported the accounts receivable team in collections efforts, coordinating with other departments to reduce discrepancies and expedite processes.
- Analyzed financial data to support strategic decision-making processes.
- Reviewed internal controls and identified areas for improvement.
- Implemented best practices for audit processes and documentation standards.
- Utilized problem-solving skills when investigating root causes of financial issues within the company.
- Conducted complex ad-hoc analyses utilizing SQL, Excel, Access and other software tools to investigate business questions.
- Maintained accurate records of all transactions in accordance with Generally Accepted Accounting Principles.
- Reviewed contracts prior to execution by senior management; identified potential risks associated with contractual language changes.
- Collaborated with IT personnel to develop automated reporting capabilities that streamlined existing manual processes.
A/P Assistant
Meyer Corporation
Vallejo
03.2009 - 02.2011
- Audited charge and expense receipts, recorded entries in the Accounts Payable System, and processed weekly vendor and employee expense payments.
- Verified federal ID numbers, maintained vendor files, and collaborated with General Accounting on special projects, including annual audits and inter-company billing.
A/R Admin. Assistant
Meyer Corporation
Vallejo
12.2008 - 03.2009
- Supplied Collectors with comprehensive claim research data from Vendor Portals, Carriers, and SAP system, and managed the filing of freight and parcel claims for damage and shortage claims.
- Assisted in coding and data entry of CIT packets, expensed authorized chargebacks as directed, and provided the Credit Department with a daily credit withdrawal report from CIT.
Spa Coordinator and Asst. Buyer
Calistoga Ranch
Calistoga
05.2004 - 11.2008
- Scheduled spa appointments for guests and vintner members, collaborating with management to enhance client experiences.
- Managed supply orders and balanced monthly inventory in partnership with the Lead Therapist, ensuring seamless operations.
- Forecasted and procured retail needs, attended seasonal trade shows, and implemented inventory procedures, facilitating consistent product availability and training for staff.
Customer Service Representative
Black & Decker/Dewalt
Bellflower
09.2003 - 03.2004
- Delivered comprehensive product information and processed orders for parts and accessories, effectively managing tool repair cost quotations and warranty coverage determinations.
- Coordinated product logistics for commercial clients, maintained inventory accuracy, and executed end-of-day closing tasks, including cash register operations.
Center Services Coordinator
Napa Valley Community Housing
Napa
02.2002 - 06.2003
- Conducted Needs Assessment Evaluations to identify tenant strengths and needs, coordinated services, and organized in-house presentations with external agencies to enhance social and economic quality of life.
- Managed Community Center's budget, procured necessary supplies, logged donations, and submitted monthly financial reports to stakeholders and board members.
Education
Bachelor's of Science - Business Management
University of Phoenix
FairfieldCertificate - Esthetics
Paris Beauty College
ConcordSkills
- Collaboration
- Multitasking
- Critical Thinking
- Conflict Resolution
- Customer Service
- Account Management
- Data Entry
- Budgeting
- Sales
- Inventory
- Visual Merchandising
- Product Knowledge
- Product Training
- Point of Sale
- Hospitality Service
- ERP & SAP Systems
- McBs - Chargeback System
- Apprise
- Power BI
- Tm1
- WMI/Log Pro
- High Radius
- SAGE Intacct
- Ecw
- Medi-Cal Portal
- Quickbooks
Certification
Esthetics Certificate, Paris Beauty College
Timeline
Accounting Coordinator - Grants
Marin City Health & Wellness Center
04.2024 - Current
Advertising Control Analyst/Collector
Meyer Corporation
03.2011 - 01.2025
A/P Assistant
Meyer Corporation
03.2009 - 02.2011
A/R Admin. Assistant
Meyer Corporation
12.2008 - 03.2009
Spa Coordinator and Asst. Buyer
Calistoga Ranch
05.2004 - 11.2008
Customer Service Representative
Black & Decker/Dewalt
09.2003 - 03.2004
Center Services Coordinator
Napa Valley Community Housing
02.2002 - 06.2003
Bachelor's of Science - Business Management
University of Phoenix
Certificate - Esthetics
Paris Beauty College