Microsoft
Ian Coelho
Etobicoke,CA-ON
Summary
Experienced event professional with a decade-long tenure in the Middle East and Asia, adept at managing a diverse array of clients and orchestrating both B2B and B2C events, including experiential marketing initiatives. Currently thriving in the North American markets, consistently achieving outstanding outcomes and significant returns.
Driven by a passion for exceeding client and customer expectations, I am committed to cultivating strong relationships while maintaining exceptional
standards of quality and success across all projects and events.
Actively pursuing opportunities to re-enter the event space, aiming to enhance my portfolio and advance my career.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Logistics Specialist
IMCD Canada Ltd.
04.2022 - Current
- Implemented tracking systems to monitor shipments and improve accuracy of deliveries.
- Trained new staff on logistics procedures and best practices for operational excellence.
- Negotiated contracts to secure favorable rates and terms.
- Devised routing plans and schedules to facilitate safe and timely delivery of goods.
- Implemented and developed supply chain strategies to optimize efficiency.
- Conducted regular audits of logistics processes to ensure compliance with company standards.
- Oversaw every phase of supply chain, from purchase order to delivery to invoicing, targeting 100% end-user satisfaction.
- Oversaw complex projects for senior leaders by ensuring timely and cost-effective delivery.
Inventory Specialist
Peloton Interactive Inc.
08.2020 - 02.2022
- Managed inventory control processes to ensure accurate stock levels and timely replenishment.
- Conducted regular audits of inventory systems to maintain integrity and minimize discrepancies.
- Collaborated with cross-functional teams to streamline order fulfillment procedures and enhance efficiency.
- Implemented process improvements that reduced inventory holding costs and increased turnover rates.
- Trained new staff on best practices for inventory management and utilization of tracking software.
- Streamlined warehouse organization for improved efficiency in locating items and fulfilling orders.
- Implemented barcode scanning technology within the warehouse, speeding up item retrieval times during order fulfillment processes significantly.
- Analyzed inventory data trends to forecast demand and optimize stock availability across channels.
- Enhanced inventory accuracy by conducting regular cycle counts and reconciling discrepancies.
- Participated in annual physical inventories to verify accuracy of records and identify any discrepancies that needed correction.
- Managed the return process for damaged or defective goods, ensuring prompt resolution for customers and minimizing financial loss for the company.
Event Project Manager
Powerhouse Event Management & Productions
11.2014 - 02.2020
- Led comprehensive event planning initiatives, ensuring seamless execution from concept to completion.
- Managed vendor relationships and negotiations, optimizing costs and enhancing service quality.
- Coordinated logistics for large-scale events, streamlining processes to improve operational efficiency.
- Developed project timelines and budgets, maintaining adherence to deadlines and financial targets.
- Enhanced client satisfaction by ensuring timely completion of assigned tasks and maintaining clear communication throughout the project lifecycle.
- Oversaw the successful execution of various events, from conception to completion, while ensuring all client objectives were met or exceeded.
- Collaborated closely with creative teams to develop visually appealing presentations and promotional materials for events.
- Negotiated favorable contracts with vendors, securing top-quality products/services at discounted rates for clients.
- Managed cross-functional teams to ensure seamless coordination between various departments for successful event execution.
- Continuously updated knowledge of industry trends and best practices for event management through participation in conferences, workshops, and online forums.
- Developed detailed event reports, documenting all aspects of each event.
Senior Project Executive - Events
Fountainhead Marketing Pvt. Ltd
06.2011 - 10.2014
- Developed impactful below-the-line (BTL) activation and promotional campaigns within budget, driving positive impact on clients' revenue while generating word-of-mouth (WOM) and brand awareness
- Managed client relationships and delivered successful projects on a national scale, spanning multiple states, metropolitan, urban, and rural areas
- Strategized, planned, and executed effective marketing communication (Marcom) plans through various channels, reaching target audiences and providing valuable client feedback
- Sourced, trained, and supervised promoters and hostesses based on event requirements, ensuring seamless execution and exceptional service delivery
- Maintained profitable margins through efficient vendor management, strategic planning, and flawless execution of events
- Assisted in recruiting, hiring and training of team members.
Education
Bachelor of Arts - History
University of Mumbai
Mumbai, India06-2010
NCEA Level 3 - Social Sciences
Marcellin College
Auckland, NZ12-2005
Skills
- Logistics analysis
- Documentation management
- Resolving problems
- Account managing
- Database management
- Operations oversight
- Systems and software expertise
- Budgeting and finance
- Customs compliance
- Inventory organization
- Audit processes
- Event marketing
- Event technology
- Vendor negotiation
- Timeline development
- Audiovisual production
- Team leadership and supervision
Accomplishments
- Presented with multiple awards across various projects.
- Designed and created internal website that worked as a platform to provide weekly updates and guidelines as a source of engagement.
- Awarded MVP Associate Award.
Certification
Certified Scrum Master (CSM)
Scrum Alliance Inc. | January 2023
Lean Six Sigma Green Belt Professional
SSGI | May 2024
Software
Google Suite
Salesforce
Manhattan Scale
Miro
NetSuite
Power BI
Smartsheet’s
Oracle JDE
SAP
SketchUp
Illustrator
Photoshop
Filmora
Qlab
AutoCAD
Cvent
Timeline
Logistics Specialist
IMCD Canada Ltd.
04.2022 - Current
Inventory Specialist
Peloton Interactive Inc.
08.2020 - 02.2022
Event Project Manager
Powerhouse Event Management & Productions
11.2014 - 02.2020
Senior Project Executive - Events
Fountainhead Marketing Pvt. Ltd
06.2011 - 10.2014
Bachelor of Arts - History
University of Mumbai
NCEA Level 3 - Social Sciences
Marcellin College