Huda Hetavkar
Toronto,ON
Summary
Dynamic Office Services Coordinator with a proven track record at Picton Mahoney Asset Management, adept in C-Level support and events planning. Excelled in enhancing office efficiency and managing complex schedules, leveraging Microsoft Office and Adobe skills. Demonstrated leadership in coordinating company-wide events, achieving seamless operations while fostering a professional environment.
Overview
5
5
years of professional experience
Work History
Office Services Coordinator
Picton Mahoney Asset Management
01.2024 - Current
- Coordinate equipment, supplies and schedules for office functions.
- Distribute incoming mail from shipments, couriers and postal delivery to 9 departments within organization.
- Uphold strong vendor relations and source new vendors for specific needs.
- Plan and book travel arrangements and venues for company events and meetings.
- Organize meetings for executives and coordinate availability of conference rooms for participants.
- Maintain organized and clean front office area to create professional and welcoming environment for visitors and employees.
- Manage Chief Sales Officer calendar, scheduling meetings and appointments and coordinating travel arrangements.
- Remotely manage Vancouver office and assist in Executive Assistant duties.
Office Services Coordinator - Contract Position
Canada Lands Company
01.2023 - 12.2024
- Maintained organized and clean front office and kitchen area to create professional and welcoming environment for visitors and employees.
- Maintained accurate records of invoicing and employee reimbursements in compliance with company and legal requirements.
- Handled confidential and sensitive information with discretion and tact.
- Managed Chief Human Resources Officer calendar, scheduling meetings and appointments and coordinating travel arrangements.
- Worked closely with HR Advisors to ensure new hires have everything they need.
- Participated in recruitment process up until offer letter.
- Coordinated multiple company social events as committee chair.
Store Manager
Starbucks
10.2019 - 12.2022
- Lead and mentored a team of 22 baristas to deliver exceptional customer service and maintain the highest standards of product quality, ensuring a positive and inclusive work environment.
- Oversaw daily store operations, including inventory management, order placement, and cash handling, resulting in consistent compliance with company policies and procedures.
- Monitored and controlled expenses, including labor costs and inventory shrinkage, to ensure the store operates within budgetary constraints.
- Enforced health and safety protocols, ensuring compliance with local regulations and company guidelines.
Education
Bachelor of Arts - Architectural Studies And Design Specialist
University of Toronto
Toronto, ON05-2021
Skills
- File Management
- Mail Distribution
- C-Level Support
- Events Planning
- Office Management
- Microsoft Office
- Adobe
- OneDrive
- SharePoint
- AutoCAD
Languages
English
Native or Bilingual
Urdu
Native or Bilingual
Hindi
Native or Bilingual
Arabic
Limited Working
Timeline
Office Services Coordinator
Picton Mahoney Asset Management
01.2024 - Current
Office Services Coordinator - Contract Position
Canada Lands Company
01.2023 - 12.2024
Store Manager
Starbucks
10.2019 - 12.2022
Bachelor of Arts - Architectural Studies And Design Specialist
University of Toronto
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