Hinal Shah
Brampton,Canada
Summary
Payroll professional with strong background in handling payroll, benefits administration and human resources . Proven ability to manage payroll systems, ensure compliance, and foster positive employee relations. Valued for team collaboration and delivering reliable results in dynamic environments.
Overview
12
12
years of professional experience
Work History
Payroll & Benefits Coordinator
Stage Windows & Doors Inc
05.2025 - 08.2025
- Process full-cycle bi-weekly payroll for hourly and salaried employees, ensuring accuracy in collecting, validating, and inputting data from punch clocks, timesheets, and attendance records into the payroll system.
- Maintain detailed payroll records including new hires, terminations, wage/salary changes, leaves, and benefits deductions. Ensure documentation is up-to-date and compliant with CRA and ESA regulations.
- Perform regular payroll audits to identify errors or discrepancies, ensure accurate wage calculations, and verify correct application of overtime, statutory holiday pay, and other earnings.
- Track vacation balances, leaves of absence, and attendance trends, ensuring records are accurate and aligned with internal policies.
- Submit all payroll-related remittances and reports
- Manage full & final settlements for resignations and terminations, - ensuring accurate calculation of final pay, unused vacation payouts, deductions, and timely ROE issuance.
- Prepare and submit Utilization reports for Work sharing Program for government reporting requirements
- Prepare and submit ROEs,
- Maintain up-to-date and confidential payroll and employment files, including wage changes, LOAs, and personal information updates in HRIS (HUMI).
- Administer employee group benefits plans, including onboarding/offboarding, changes in coverage, dependents, and coordination with providers.
- Audit benefits enrollments and monthly invoices, ensuring accurate deductions and reconciling discrepancies with vendors and internal systems.
- Serve as the main point of contact for payroll and benefits inquiries, handling employee concerns with clarity, accuracy, and confidentiality.
- Audit weekly time entries and attendance from hourly employees and temporary staff, identifying discrepancies and working with HR Manager.
- Prepare and distribute daily reports on labour productivity, overtime, absenteeism, and timecard exceptions to support plant operations and decision-making.
- Coordinate with temporary staffing agencies to request new hires, manage replacements, report any mark up discrepancies.
- Maintain job agency rate sheets and prepare a estimated weekly invoice calculations.
- Assist in other HR and administrative functions as needed, contributing to a collaborative and organized team environment.
- Participated in JHSC meetings and health & safety initiatives, ensuring compliance with OHSA and internal reporting standards.
- Collaborate with the HR Manager to implement process improvements and support various HR programs, employee relations activities, and employee engagement initiatives
Maternity Leave
Maternity Leave
10.2023 - 04.2025
Payroll Specialist
JOBSFORU
05.2022 - 09.2023
- Create and process the bi-weekly payroll for 150 employees on QuickBooks and ADP Workforce Now.
- Developed and implemented procedures to ensure accurate entry of payroll data into the system.
- Collect all the information from other managers regarding employees' hours, incentives, and expenses.
- Provided timely support to employees regarding questions about their paychecks, or other payroll issues.
- Generated reports detailing hours worked by department, location, employee type as requested by management.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Processed and monitored vacation pay, and other leave entitlements accurately.
- Implemented new payroll software, leading to a reduction in processing errors.
- Processed new employee paperwork and entered information into payroll system.
- Maintained up-to-date payroll records by recording employee exemptions, transfers, and resignations.
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Conducted detailed audits for payroll accuracy, significantly reducing discrepancies and ensuring compliance with federal and state regulations.
- Negotiated with payroll software vendors to secure advantageous terms, resulting in cost savings and access to advanced features for organization.
- Issue a ROE for terminated employees and submitted it to service of Canada
Sr. Talent Acquisition Specialist
Zone Employment Centre
08.2020 - 05.2022
- Engages in job fairs and information sessions to create opportunities.
- Responsible for high volume, full cycle recruitment process, including creating job postings, conduct phone screenings, conducting interviews, reference checks
- Utilize various tools, networks, LinkedIn Recruiter, and research methods to identify and source passive candidates.
- Develop, identify, and maintain an ongoing pool of candidates with suitable, appropriate skill sets for roles.
- Developed and implemented strategies to increase customer satisfaction and loyalty.
- Achieved departmental goals by developing and executing strategic plans and performance metrics.
Recruitment Specialist
Zone Employment Centre
08.2018 - 07.2020
- Contact candidates for telephonic interviews, and coordinate the shortlisted profiles for clients.
- Ensured employees' details, documents, and policies are acknowledged and updated in the HRIS system.
- Maintained an updated database of potential candidates for future opportunities, allowing for quick access to a qualified talent pool.
- Developed and implemented recruitment strategies to attract qualified candidates.
HR Executive
Specific Glass Mosaic India Limited
03.2016 - 05.2017
- Conducted employee orientation in a creative manner for the quick bridging of employees with the organization.
- Scheduled and coordinated meetings, interviews, events, and other similar activities.
- Preparing and processing the timely distribution of salary, bonus, salary slip, leave encashment, and full and final settlements.
HR Specialist
Logicial Info Solutions
11.2015 - 02.2016
- Reviewing job descriptions for all positions at regular intervals and updating them in consultation with the respective managers
- Generated employee attendance and performance tracking report on monthly basis
HR Assistant
Dharmadev Infrastructure PVT Ltd
10.2014 - 08.2015
- Supported daily operations in HR.
- Conducting first round of telephonic interview for the candidates to schedule interviews
- Ensured timely distribution of salaries, bonuses, and increment slips.
Recruitment Consultant
Havoc Consultants Pvt Ltd
03.2013 - 12.2013
- Headhunting involves identifying and approaching suitable candidates who may already be in work.
- Conducted initial phone interviews with potential candidates to assess their skills and qualifications.
Education
Post-Graduation Diploma - Human Resources
H.L Centre for Professional Education
01.2012
Bachelor’s Degree - Commerce (B.Com.)
Navgujarat Commerce College
01.2011
Skills
- Payroll processing
- Benefits administration
- Attention to detail
- HUMI HRIS system
- ADP workforce
- QuickBooks
- Talent Acquisition
- Employee Engagement
- Training and development
- Performance Management
- Employee onboarding
- Human Resource
- Microsoft office
Languages
English
Full Professional
Timeline
Payroll & Benefits Coordinator
Stage Windows & Doors Inc
05.2025 - 08.2025
Maternity Leave
Maternity Leave
10.2023 - 04.2025
Payroll Specialist
JOBSFORU
05.2022 - 09.2023
Sr. Talent Acquisition Specialist
Zone Employment Centre
08.2020 - 05.2022
Recruitment Specialist
Zone Employment Centre
08.2018 - 07.2020
HR Executive
Specific Glass Mosaic India Limited
03.2016 - 05.2017
HR Specialist
Logicial Info Solutions
11.2015 - 02.2016
HR Assistant
Dharmadev Infrastructure PVT Ltd
10.2014 - 08.2015
Recruitment Consultant
Havoc Consultants Pvt Ltd
03.2013 - 12.2013
Bachelor’s Degree - Commerce (B.Com.)
Navgujarat Commerce College
Post-Graduation Diploma - Human Resources
H.L Centre for Professional Education
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