Summary
Overview
Work History
Education
Skills
Affiliations
Websites
Certification
Timeline
Generic

HEATHER MEDEIROS

West Hills

Summary

Dynamic professional with comprehensive expertise at Amazon Studios, focusing on project management and high-level administrative support.

Overview

27
27
years of professional experience
1
1
Certification

Work History

POST PRODUCTION SPECIALIST/COORDINATOR

Amazon MGM Studios
Culver City
05.2022 - Current
  • Provide C-level executive support to the head of Worldwide Post Operations and Post Departments.
  • Support the Executive in all daily department and project operations.
  • Manage complex calendars and schedules, distinguishing urgent priorities.
  • Coordinate, complete, and assist in managing projects on time, within scope
  • Attend and organize meetings, and take and distribute notes.
  • Collaborate with U.S. and international post operations department leads and teams to develop and improve existing processes.
  • Assist in the development of internal tools and databases.
  • Update and maintain internal tracking tools, and communicate changes across the organization.
  • Maintain day-to-day relationships with post-operation partners and vendors.
  • Coordinate domestic and international travel arrangements.
  • Maintain and submit expense reports, purchase orders, and chart of accounts.
  • Directly planning, coordinating, and executing event logistics for conferences, business/team meetings, and company parties.
  • Handle incoming and outgoing communications by email.
  • Extensive knowledge of all features of Word, Excel, PowerPoint, Quip, Concur, Airtable, and MovieMagic.
  • Facilitate high-level communications by drafting, composing, and distributing correspondences, proposals, and spreadsheets.
  • Perform miscellaneous job-related duties as assigned.
  • Demonstrate professionalism, discretion, sensitivity, and excellent judgment in all aspects of the position.

PROJECT MANAGER/EXECUTIVE ASSISTANT

MCLG
Westlake Village
03.2019 - 05.2022
  • Provide C-Level Executive support
  • Coordinate and complete projects on time, within budget, and within scope.
  • Responsible for the successful initiation, planning, design, execution, monitoring, controlling, and closure of a project.
  • Maintain a chart of accounts, track monthly business expenses, and process various invoices.
  • Collaborate with team members to take charge of special projects, on request.
  • Coordinate and monitor event timelines, and ensure completion of deadlines.
  • Prepare documents and research reports for client meetings.
  • Create protocol manuals for office and household operations.
  • Extensive knowledge of all features of Word and PowerPoint (i.e., charts and graphs).
  • Facilitate high-level communications by drafting, composing, and distributing correspondence, proposals, and spreadsheets.
  • Manage multiple complex calendars and schedules, distinguishing urgent priorities.
  • Coordinate domestic travel arrangements.
  • Directly planning, coordinating, and executing event logistics for conferences, birthdays, charity events, company parties, business meetings, and employee appreciation events.
  • Handle incoming and outgoing communications by telephone, fax, word document, and email.
  • Perform miscellaneous job-related duties as assigned
  • Demonstrate professionalism, discretion, sensitivity, and excellent judgment in all aspects of the position.

EXECUTIVE ADMINISTRATIVE ASSISTANT

L.E.K. Consulting
Los Angeles
06.2018 - 12.2018
  • Provided support for two C-Level Executives
  • Managed multiple complex calendars and schedules, distinguishing urgent priorities
  • Coordinated extensive international and domestic travel arrangements, including itineraries, visas and ground transportation, both domestic and international
  • Facilitated high-level communications by drafting, composing and distributing correspondence, proposals and spreadsheets
  • Maintained monthly expense reports and reconciliations
  • Prepared documents and research reports for client meetings
  • Extensive knowledge of all features of Word/PowerPoint (i.e., charts and graphs)
  • Collaborated with team members to take charge of special projects on request
  • Created and managed expense and reconciliation reports, purchase orders and invoices
  • Directly planned coordinated and executed event logistics for conferences, birthdays, charity events, company parties, business meetings and employee appreciation events
  • Coordinated and monitored event timelines and ensure completion of deadlines
  • Handled incoming and outgoing communications by telephone, fax, word document, email and social media
  • Published and monitored all content on LinkedIn
  • Performed miscellaneous job-related duties as assigned
  • Demonstrated professionalism, discretion, sensitivity and excellent judgment in all aspects of the position

SENIOR EXECUTIVE ASSISTANT/PROJECT MANAGER

Nassau Entertainment Group, Ltd.
Los Angeles
08.2010 - 06.2018
  • Managed multiple complex calendars for CEO and COO.
  • Coordinated, planned and scheduled meetings, conferences and travel arrangements, both domestic and international
  • Responsible for the successful initiation, planning, design, execution, monitoring, controlling and closure of a project
  • Handled all direct communication for CEO and COO between personnel, affiliates, employees, clients, vendors and business contacts
  • Learned and trained CEO/COO and staff software for business operations
  • Created business operations manuals and updated as needed
  • Coordinated and completed projects on time within budget and scope
  • Coordinated and monitored event timelines and ensure completion of deadlines
  • Provided research and analysis on products, vendors, marketing, advertising and revenue
  • Prepared documents and research reports for client meetings
  • Collaborated with team members to take charge of special projects on request
  • Coordinated and monitored event timelines and ensure completion of deadlines
  • Created, edited proofread and approved vendor/client/client contracts and rentals agreements
  • Created and managed expense reports, purchase orders and invoices
  • Maintained Accounts Receivables/Payables and generated monthly billing
  • Maintained monthly expense reports and reconciliations
  • Extensive knowledge of all features of Office Products, Google, Apple, Video conferencing software
  • Initiated, coordinated and/or participated in all efforts to publicize events
  • Directly planned, coordinated and executed event logistics for conferences, birthdays, charity events, sales meetings, business meetings and employee appreciation events
  • Monitored event logistics including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations
  • Handled incoming and outgoing communications by fax, word documents, emails and social media
  • Assisted videographer with pre/post production video content for advertising
  • Published and monitored all content on social media sites
  • Edited and designed promotional materials
  • Developed and oversaw fundraising events
  • Performed miscellaneous job-related duties as assigned

SENIOR EXECUTIVE ASSISTANT/PROJECT MANAGER

Crystal Clear Pool & Spa, Inc.
Burbank
02.1999 - 08.2010
  • Managed multiple calendars for CEO and COO
  • Planned and scheduled meetings, conferences and travel arrangements, both domestic and international
  • Directed Customer Contact (Customer Service and Collections)
  • Collected, organized, analyzed and entered all data files
  • Generated monthly billing, purchase orders and invoices
  • Maintained Accounts Receivables and Payables
  • Managed bank deposits and reconciliations
  • Handled outgoing communications by fax, word document, and email
  • Planned and scheduled meetings, conferences and travel
  • Increased revenue by 10% monthly
  • Performed miscellaneous job-related duties as assigned

Education

California Real Estate Exam -

05.2017

Preliminary California Multiple Subject Teaching Credential -

06.2010

Bachelor of Arts - Liberal Studies

CALIFORNIA STATE UNIVERSITY, NORTHRIDGE
Northridge, CA
05.2010

California Multiple Subject - CBEST, CSET and RICA Examinations

Skills

  • Project management
  • C-level administrative support
  • Calendar management
  • Travel coordination
  • Budget oversight
  • Customer service
  • Chart of accounts
  • Event planning

Affiliations

  • National Realtors Association
  • California Realtors Association
  • Beverly Hills Board of Realtors
  • MLS/CLAW Member

Certification

  • California State Realtor, 05/2017
  • Preliminary California Multiple Subject Teaching Credential, 06/2010
  • California State Licensed Manicurist, 11/2003

Timeline

POST PRODUCTION SPECIALIST/COORDINATOR

Amazon MGM Studios
05.2022 - Current

PROJECT MANAGER/EXECUTIVE ASSISTANT

MCLG
03.2019 - 05.2022

EXECUTIVE ADMINISTRATIVE ASSISTANT

L.E.K. Consulting
06.2018 - 12.2018

SENIOR EXECUTIVE ASSISTANT/PROJECT MANAGER

Nassau Entertainment Group, Ltd.
08.2010 - 06.2018

SENIOR EXECUTIVE ASSISTANT/PROJECT MANAGER

Crystal Clear Pool & Spa, Inc.
02.1999 - 08.2010

California Real Estate Exam -

Preliminary California Multiple Subject Teaching Credential -

Bachelor of Arts - Liberal Studies

CALIFORNIA STATE UNIVERSITY, NORTHRIDGE

California Multiple Subject - CBEST, CSET and RICA Examinations

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