Heather Hollingworth
Kelowna
Summary
I am a dedicated and detail-oriented administrative professional with experience across multiple industries, including oil and gas, education and hospitality. Known for my reliability and positive attitude, I deliver accurate and professional work delivered on time. Overall, my experience has honed my relationship-building, communication and organizational skills. My particular passion for oil and gas was sparked through roles for three major construction projects. I am now seeking remote part-time opportunities where I can leverage my skills to support a dynamic team, while continuing to contribute and grow in a flexible work environment.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Administration Contractor
Okanagan College
01.2018 - Current
- Assigned to meet short-term staffing and project needs, typically ranging from weeks to months
- These roles require flexibility, adaptability and the ability to acquire new skills
- Document handling: contract setup, review, approval and renewal; expense and invoice review and approval; data and budget tracking; filing and document scanning
- Supported a College VP in developing Equity, Diversity, Inclusion and Social Justice (EDISJ), and Accessibility Committees
- Contributed to a successful federal grant bid: coordinated information, wrote and edited content, communicated with stakeholders, created Excel spreadsheets, took minutes, tracked strict deadlines, and coordinated a site visit event
- Managed the intake and enrolment of 17 revenue-generating certificate programs, ensuring timely processing to meet a critical intake deadline
- Drafted, formatted and proofread/edited a variety of documents including policies and procedures manuals, newsletters, research documents and pan-institutional protocols
Site Administrator (Fort Hills)
Thomas Insulation
01.2017 - 01.2018
- Responsible to manage day-to-day workflow
- Reviewed and reconciled daily reports to accurately capture daily costs and activity for a 150-person work crew
- Onboarded new employees ensuring that HR and payroll paperwork was completed accurately and necessary resources provided for smooth integration to the job site
- Recorded daily headcounts for site safety and muster purposes, maintaining accurate camp statistics for reporting and compliance
- Tracked work hours and maintained Excel spreadsheets for accuracy for payroll
- Audited reports for accuracy and addressed discrepancies as needed
- Coordinated travel and accommodation changes and general office administration tasks
- Liaised with on-site teams, corporate office and the client, ensuring clear communication
Administration Contractor
Okanagan College
01.2016 - 01.2017
Site / Safety Administrator (Jackfish/Pike District)
Devon Canada
01.2012 - 01.2015
- Managed day-to-day workflow in the Jackfish 3 field office and assisted contracts administrators
- Assisted with requisitions, document uploads, and the creation/closeout of purchase orders in SAP and SPMat
- Managed workflow of change orders, data entry, timesheets, tickets and accounts payable invoices
- Built and maintained relationships with third-party vendors ensuring efficient and accurate work and fostering positive partnerships
- Took minutes during contractor progress, safety and site meetings; attended contractor toolbox talks
- Maintained the site safety card program, reviewing for errors and irregularities, and producing monthly reports from health and safety, and environmental data
- Performed clerical duties including compiling daily activity reports, ordering supplies, tracking invoices and data entry
- Created and formatted documents in Excel, Word and Publisher
- Onboarded and offboarded employees
- Planned and coordinated on and off-site events
- Documented site progress through photos, and created a legacy photo book for the Jackfish 3 project
Administration Contractor
Okanagan College
01.2010 - 01.2012
Education
B.A. - Psychology
University of British Columbia
Vancouver, BCDiploma - Merchandising
College LaSalle
Montreal, QuebecAssociate of Arts Degree -
Okanagan College
Kelowna, BCSkills
- Proofreading
- Editing
- Microsoft Office
- Customer Service
- Time Management
- Information Management
- Project Planning
- Event Planning
- Organization
- Attention to detail
Certification
- Skid Steer / Collision Avoidance Driver Training
- Canadian and U.S. citizenship
- Lapsed certificates: Standard First Aid with CPR Level A + AED, WHMIS, H2S Alive, Fall Protection, Ground Disturbance Level II, CSTS-9
Timeline
Administration Contractor
Okanagan College
01.2018 - Current
Site Administrator (Fort Hills)
Thomas Insulation
01.2017 - 01.2018
Administration Contractor
Okanagan College
01.2016 - 01.2017
Site / Safety Administrator (Jackfish/Pike District)
Devon Canada
01.2012 - 01.2015
Administration Contractor
Okanagan College
01.2010 - 01.2012
Diploma - Merchandising
College LaSalle
Associate of Arts Degree -
Okanagan College
B.A. - Psychology
University of British Columbia
Similar Profiles
Sandra (Sandy) CamireSandra (Sandy) Camire
Operations Manager at Okanagan CollegeOperations Manager at Okanagan College
Leticia BohnLeticia Bohn
Student - Bookkeeping at Okanagan CollegeStudent - Bookkeeping at Okanagan College
Kaylie WoodKaylie Wood
College Student at Okanagan CollegeCollege Student at Okanagan College