Heather Belanger
San Diego
Summary
Proactive and detail-oriented Senior Executive Assistant with over 15 years of experience supporting C-level executives across biotech, hospitality, and corporate sectors. Highly skilled in managing complex calendars, domestic and international travel, and board logistics. Adept at working autonomously in high-pressure environments, streamlining operations, maintaining confidentiality and contributing to executive team success.
Overview
29
29
years of professional experience
1
1
Certification
Work History
Senior Executive Assistant
Genomatica
11.2019 - Current
- Provide high-level support to CEO, CTO and leadership team of a global biotech firm.
- Coordinate complex multi-time-zone calendars, meetings, travel logistics and expense reimbursements.
- Facilitate logistics for Board meetings, investor events, and company-wide town halls.
- Administrator of the Corporate American Express card program for the organization.
- Support R&D operations with offsites, all-hands meetings, and team and recognition events.
- Serve as facilitator of the monthly Operational Performance process tracking company’s goals and strategies.
- Manage content for company website and LinkedIn engagement.
- Lead internal EA team collaboration and mentorship.
- Support Legal with contracts, annuity renewals and formality documents.
- Serve as member and past facilitator of the Core Values Team.
Executive Assistant
Loews Hotels
10.2018 - 11.2019
- Supported Chief Revenue Officer and two VPs of Sales nationwide.
- Scheduled meetings, coordinated travel, and processed complex expenses.
- Coordinated recognition events for the Sales Organization.
- Oversaw updates in Cvent, Salesforce CRM, and SharePoint for Sales Org.
Executive Assistant
Hyatt Vacation Club (formerly Welk Resorts)
09.2013 - 10.2018
- Supported SVP of Sales, Resort Operations and Human Resources with calendar and travel needs.
- Honored as President’s Club recipient for excellence in my role.
- Organized leadership summits, trainings, and executive offsites.
- Took minutes for weekly ops and P&L meetings; created executive presentations.
- Administered Franklin Covey 4DX; managed employee hardship fund committee.
Executive Assistant
Oliver McMillan
09.2012 - 08.2013
- Managed benefit programs, onboarding, and wellness initiatives.
- Organized team-building events and internal workshops.
- Provided executive support to the Chief Culture Officer.
Executive Assistant
Elance
06.2005 - 09.2012
- Provided virtual admin support to executives and entrepreneurs.
- Coordinated scheduling, travel, and special projects.
Assistant Recruiter
H&R Block
01.2001 - 01.2005
- Managed interview scheduling, offer letters, and onboarding logistics.
- Maintained recruitment data and coordinated internship programs.
Employee Relations Specialist
Computer Associates
01.1999 - 01.2001
- Handled benefits, employee relations, and HRIS data across multiple states.
Recruiting Coordinator
Ernst & Young
01.1997 - 01.1999
- Coordinated recruiting operations, new hire orientations, and candidate processing.
Education
Bachelor of Science - Business Administration
University of Missouri
Skills
- Executive Calendar & Travel Management
- Board & Investor Meeting Coordination
- Cross-Functional Team Support
- Document & Contract Administration
- Project & Event Management
Certification
- Notary Public – California
- Professional in Human Resources Certified through SHRM
- Microsoft Office | Google Workspace | Zoom
- Salesforce | HubSpot | Asana | Slack | DocuSign | WordPress | SquareSpace
- Copilot | ChatGPT
- Concur | Clarivate IP Platform | ADP | Adobe | Hubspot | AddEvent
Timeline
Senior Executive Assistant
Genomatica
11.2019 - Current
Executive Assistant
Loews Hotels
10.2018 - 11.2019
Executive Assistant
Hyatt Vacation Club (formerly Welk Resorts)
09.2013 - 10.2018
Executive Assistant
Oliver McMillan
09.2012 - 08.2013
Executive Assistant
Elance
06.2005 - 09.2012
Assistant Recruiter
H&R Block
01.2001 - 01.2005
Employee Relations Specialist
Computer Associates
01.1999 - 01.2001
Recruiting Coordinator
Ernst & Young
01.1997 - 01.1999
Bachelor of Science - Business Administration
University of Missouri