Summary
Overview
Work History
Education
Skills
Websites
Certification
Timeline
Generic

Heather Belanger

San Diego

Summary

Proactive and detail-oriented Senior Executive Assistant with over 15 years of experience supporting C-level executives across biotech, hospitality, and corporate sectors. Highly skilled in managing complex calendars, domestic and international travel, and board logistics. Adept at working autonomously in high-pressure environments, streamlining operations, maintaining confidentiality and contributing to executive team success.

Overview

29
29
years of professional experience
1
1
Certification

Work History

Senior Executive Assistant

Genomatica
11.2019 - Current
  • Provide high-level support to CEO, CTO and leadership team of a global biotech firm.
  • Coordinate complex multi-time-zone calendars, meetings, travel logistics and expense reimbursements.
  • Facilitate logistics for Board meetings, investor events, and company-wide town halls.
  • Administrator of the Corporate American Express card program for the organization.
  • Support R&D operations with offsites, all-hands meetings, and team and recognition events.
  • Serve as facilitator of the monthly Operational Performance process tracking company’s goals and strategies.
  • Manage content for company website and LinkedIn engagement.
  • Lead internal EA team collaboration and mentorship.
  • Support Legal with contracts, annuity renewals and formality documents.
  • Serve as member and past facilitator of the Core Values Team.

Executive Assistant

Loews Hotels
10.2018 - 11.2019
  • Supported Chief Revenue Officer and two VPs of Sales nationwide.
  • Scheduled meetings, coordinated travel, and processed complex expenses.
  • Coordinated recognition events for the Sales Organization.
  • Oversaw updates in Cvent, Salesforce CRM, and SharePoint for Sales Org.

Executive Assistant

Hyatt Vacation Club (formerly Welk Resorts)
09.2013 - 10.2018
  • Supported SVP of Sales, Resort Operations and Human Resources with calendar and travel needs.
  • Honored as President’s Club recipient for excellence in my role.
  • Organized leadership summits, trainings, and executive offsites.
  • Took minutes for weekly ops and P&L meetings; created executive presentations.
  • Administered Franklin Covey 4DX; managed employee hardship fund committee.

Executive Assistant

Oliver McMillan
09.2012 - 08.2013
  • Managed benefit programs, onboarding, and wellness initiatives.
  • Organized team-building events and internal workshops.
  • Provided executive support to the Chief Culture Officer.

Executive Assistant

Elance
06.2005 - 09.2012
  • Provided virtual admin support to executives and entrepreneurs.
  • Coordinated scheduling, travel, and special projects.

Assistant Recruiter

H&R Block
01.2001 - 01.2005
  • Managed interview scheduling, offer letters, and onboarding logistics.
  • Maintained recruitment data and coordinated internship programs.

Employee Relations Specialist

Computer Associates
01.1999 - 01.2001
  • Handled benefits, employee relations, and HRIS data across multiple states.

Recruiting Coordinator

Ernst & Young
01.1997 - 01.1999
  • Coordinated recruiting operations, new hire orientations, and candidate processing.

Education

Bachelor of Science - Business Administration

University of Missouri

Skills

  • Executive Calendar & Travel Management
  • Board & Investor Meeting Coordination
  • Cross-Functional Team Support
  • Document & Contract Administration
  • Project & Event Management

Websites

Certification

  • Notary Public – California
  • Professional in Human Resources Certified through SHRM
  • Microsoft Office | Google Workspace | Zoom
  • Salesforce | HubSpot | Asana | Slack | DocuSign | WordPress | SquareSpace
  • Copilot | ChatGPT
  • Concur | Clarivate IP Platform | ADP | Adobe | Hubspot | AddEvent

Timeline

Senior Executive Assistant

Genomatica
11.2019 - Current

Executive Assistant

Loews Hotels
10.2018 - 11.2019

Executive Assistant

Hyatt Vacation Club (formerly Welk Resorts)
09.2013 - 10.2018

Executive Assistant

Oliver McMillan
09.2012 - 08.2013

Executive Assistant

Elance
06.2005 - 09.2012

Assistant Recruiter

H&R Block
01.2001 - 01.2005

Employee Relations Specialist

Computer Associates
01.1999 - 01.2001

Recruiting Coordinator

Ernst & Young
01.1997 - 01.1999

Bachelor of Science - Business Administration

University of Missouri

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Heather Belanger