Harmanpreet Kaur
Calgary,AB
Summary
Dedicated Administrative Assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
foresight eyecare
Calgary, AB
11.2021 - Current
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
Administrative Assistant
Truevision Optometry
Calgary, AB
11.2019 - 11.2021
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Scheduled appointments, meetings and events for management staff.
- Inventoried and ordered supplies for office.
- Responded effectively to sensitive inquiries or complaints.
- Maintained accurate department and customer records.
- Prepared and prioritized calendars and correspondence.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Administrative Coordinator
Family Eyecare
Brampton, ON
01.2017 - 05.2019
- Organized and maintained filing systems for sensitive documents.
- Answered phones and routed calls to appropriate personnel.
- Maintained calendars for multiple executives.
- Assisted with onboarding of new employees by providing information and training materials.
- Ordered office supplies as needed to maintain adequate inventory levels.
- Processed invoices from vendors in a timely manner according to company policies.
- Compiled data from multiple sources into spreadsheets or databases for analysis.
- Responded to patient inquiries via phone or email in a professional manner.
Student Ambassador
Centennial college
Toronto, ON
03.2015 - 04.2016
- Conducted campus tours for prospective students and their families.
- Provided information to visitors regarding the admission process, academic programs and student life.
- Greeted guests at the college entrance and directed them to appropriate areas of the campus.
- Organized meetings with faculty members, staff and administrators to discuss recruitment strategies.
- Managed registration process for new students during orientation sessions.
- Assisted in coordinating events such as commencement ceremonies, athletic competitions.
Education
Global Business Management - Business Administration
Centennial College of Applied Arts And Technology
Scarborough, ON04-2016
BBA - Business Administration
HMV College
Punjab, India05-2014
Skills
- Scheduling
- Database Management
- Digital Archiving
- Clerical Support
- Spreadsheet Management
- Office Administration
- Expense Reporting
- Invoice Processing
Affiliations
- hiking
- painting
- dancing
- cooking
Languages
English
Full Professional
Punjabi
Full Professional
Hindi
Full Professional
References
References available upon request.
Timeline
Administrative Assistant
foresight eyecare
11.2021 - Current
Administrative Assistant
Truevision Optometry
11.2019 - 11.2021
Administrative Coordinator
Family Eyecare
01.2017 - 05.2019
Student Ambassador
Centennial college
03.2015 - 04.2016
Global Business Management - Business Administration
Centennial College of Applied Arts And Technology
BBA - Business Administration
HMV College
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