HARJ RANDHAWA
Surrey,BC
Summary
Results-oriented individual with a passion for continuous learning and innovation. Known for leveraging analytical thinking and creativity to solve problems and deliver high-impact solutions in fast-paced environments.
Overview
9
9
years of professional experience
Work History
Project Coordinator
BC Securities Commission
Vancouver, BC
05.2023 - Current
- Supported PMO Project Managers by performing administrative project tasks including meeting/workshop coordination, action recording and tracking, project schedule maintenance, project financials, management of deliverables and coordination of meeting documentation (both preparation and meeting outputs)
- Supported the project risk process by assisting PMO Project Managers in the ongoing update and management of control logs and the tracking of project level risk and issues for management action
- Supported the efficient and effective allocation of IT and business resources within the project portfolio by maintaining the overall Microsoft Project master resource pool and overall Commission resource plan (Excel), incorporating relevant project plans, assignments and staff availability
- Coordinated the quarterly production of the Executive Directors report, including, ensuring Service/Operating plan milestones are tracked and updated as required
- Managed the Commission time recording application, Replicon, including all non-HR related administrative tasks (i.e. adding/removing staff, open and closing of projects, amending incorrect time recording for staff)
- Provided portfolio reporting support to the, Portfolio Manager, PMO and Project Managers through the compilation of status reports and provision of key project metric information, including spend, status, and performance against baselines
- Managed the process for the allocation and set-up of project codes and tasks including time reporting, financial reporting and document management
- Managed adherence to project closure processes including administrative project closure, post project-rating review, success measures and lessons learned
- Perform process and quality audits on portfolio projects as directed by the Manager, PMO and other project related duties as required
Office Manager/Project Coordinator
Emmes
Burnaby, BC
02.2019 - 05.2024
- Worked in coordination with the project managers to complete the projects - served as a point of contact from project initiation to completion
- analyzed and monitored the project reports to sort out issues in documentation section
- Significantly streamlined and improved Company's AR process
- Planning and coordination of corporate events (accommodation, catering, transport and entertainment)
- Recruited and hired talented team members.
- Conducted new hire orientation, onboard and off-board employees.
- Build excellent relationships with clients over the years.
- Verify costs, approve and process vendor invoices.
- Executed proposals and invoices to clients
Coordinator
Applied Science Technologists & Technicians of BC
Surrey, BC
05.2017 - 01.2019
- Coordinated and facilitated Field Training & Practice Assessment Reviews for members.
- Assisted with complaint case files, facilitation and coordination of practice and compliance activities and documentation, record keeping, and other administrative tasks.
- Managed administrative processes and prepared key reports and documentation.
Administrator
Coast Capital Savings HHQ, King George Blvd
Surrey, BC
10.2016 - 02.2017
- Provided administrative support to the Investment Ops Team.
- Responsible for processing and follow up of non-financial updates to fund companies.
- Assisted with reviewing and updating daily mutual fund transactions to the back-office system; verifying account information for completeness and accuracy; resolve discrepancies within required time frames.
Office Administrator
Vancouver Coastal Health, Vancouver General Hospital
Vancouver, BC
05.2015 - 10.2016
- Provided confidential administrative /secretarial and logistical support to the Medical Director and Head, Department of Anesthesiology and Perioperative Care, as well as support for Division Heads and for all members of the Department.
- Coordinated the flow of information, ensuring accurate and timely delivery of administrative services and keeping the Department Head and department staff apprised of issues and activities.
- Developed long-term budgets covering office supplies and equipment maintenance to meet organizational demand.
- Provided employee onboarding services and supported department members to increase productivity and performance.
Education
Certificate - Associate Certificate in Project Management
British Columbia Institute of Technology
Burnaby, BCSkills
Project Coordination
Time Management
Resource Management
Interpersonal Communication
Problem Solving
Multitasking
Analytical
Project Coordination
MS Office
Timeline
Project Coordinator
BC Securities Commission
05.2023 - Current
Office Manager/Project Coordinator
Emmes
02.2019 - 05.2024
Coordinator
Applied Science Technologists & Technicians of BC
05.2017 - 01.2019
Administrator
Coast Capital Savings HHQ, King George Blvd
10.2016 - 02.2017
Office Administrator
Vancouver Coastal Health, Vancouver General Hospital
05.2015 - 10.2016
Certificate - Associate Certificate in Project Management
British Columbia Institute of Technology
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