Hansini Kankanamalage

• Acts as a resource to staff on the regulations associated with Freedom of Information and Privacy Act and the quality control program as it relates to the release, creation and disposition of information.

• Creates and maintains Automated Document Management System and develops software to meet the needs of the SBU.

• Co-ordinates the implementation of approved systems; trains staff on electronic systems; writes procedures to document changes to current work practices; monitors the effectiveness of manual and automated systems and procedures; identifies problems and potential impact and reports findings to Manager.

• Acts as the key support person to the Freedom of Information Office.

• Maintains liaison with both internal and external client groups; provides demonstrations of automated system to other Hydro groups.

• Maintains the Central Repository of Records (both hard copy and electronic) by ensuring information is maintained in the most secure method to avoid loss of vital documents; provides a wide range of quality control duties including clarifying requests for release of information, opening and issuing file classification numbers and ensuring information is filed and returned to the appropriate location.

•Receives all division or department correspondence, applies appropriate file number and routing of incoming correspondence to staff members for action; reviews copies of all work produced daily to ensure that accurate file numbers are applied and standards of production have been met.

•Trains staff, contractors, consultants and vendors in the use of the document control system.

• Performs a variety of administrative support functions relating to special and other information requests such as assembling a variety of documents and photographs for the department or SBU, examining a variety of original documents, negatives and photographs for completeness, clarity and relevance.

• Performs duties of a minor nature related to the above duties which do not affect the rating of the job.

• Input, analyzed and reported on data covering all aspects of procurement operations.
• Developed and strengthened supplier relationships.
• Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
• Negotiated contracts with suppliers to obtain favorable terms and pricing.
• Monitored and managed procurement budget to control costs.
• Analyzed market conditions to make informed decisions on pricing and purchasing strategies.
• Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.
• Negotiated complex corporate procurement contracts by working closely with internal and external contacts.
• Resolved invoice and payment issues to facilitate prompt payment to suppliers.
• Conducted spend analysis to identify cost-saving opportunities.
• Led sourcing process for new vendors to get quality products and services and mitigate risk.
• Built relationships with vendors to negotiate ideal terms for purchases.
• Day to day tax preparation and tax clear for imported goods.
• Proactively coordination with Sri Lanka customs and excise department.
• Import beer & liquor from foreign organizations.

• Checked expenses against budget controls, entered figures and reconciled business accounts to address discrepancies.
• Communicated and resolved disputes with clients regarding outstanding invoices, payments and adjustments.
• Collaborated with purchasing department to reconcile vendor invoices and facilitate payments.
• Input vendor payments and updated accounts to reflect new balances.
• Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
• Managed and responded to correspondence and inquiries from customers and vendors.
• Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
• Streamlined bookkeeping procedures to increase efficiency and productivity.
• Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
• Tracked financial progress by creating quarterly and yearly balance sheets.
• Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
• Matched purchase orders with invoices and recorded necessary information.
• Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
• Streamlined daily reporting information entry for efficient record keeping purposes.