HANNA ALOCOZY
Northridge
Summary
Detail-oriented Executive and Personal Assistant with over 7 years of experience in administrative support for C-suite executives and high-profile clients. Expertise in calendar management, travel arrangements, executive communications, and event coordination. Proven ability to handle confidential matters and foster strong vendor relationships in fast-paced environments.
Overview
8
8
years of professional experience
Work History
Administrative Coordinator
Continuing Life
01.2025 - Current
- Support daily operations across HR and leadership functions within a multi-site organization
- Coordinated complex, cross-functional scheduling to ensure alignment with leadership priorities
- Oversaw payroll support and compliance tracking, ensuring audit-ready reporting standards
- Maintained confidential employee data accurately, safeguarding sensitive information
- Coordinated scheduling for meetings and vendor communications to streamline office logistics
Personal Assistant
Private Client
03.2022 - 06.2026
- Collaborate closely with the client's Executive Assistant to coordinate daily scheduling updates, travel logistics, meetings, and changing executive priorities in real time
- Served as primary in-person support partner, communicated scheduling changes, updates, and action items to ensure seamless calendar and operational management
- Coordinate hands-on travel preparation including packing, transportation arrangements, travel documentation, and departure logistics for domestic and international travel
- Provided high-level household and lifestyle support through vendor coordination, managing errands, appointments, and day-to-day operations
- Executed event preparation at the client's secondary residence by managing coordination with household staff, caterers, and vendors
- Prepare meeting and event notes, summarize key discussion points, and provide organized follow-up documentation to the client
- Greeting client's high-profile guests professionally, maintain awareness of incoming meetings and relationships, and foster welcoming and polished environment for executive interactions
- Exercised discretion, adaptability, confidentiality, and professionalism while supporting client in fast-paced environment
Personal Assistant
Edge Financial
06.2022 - 12.2025
- Provided direct executive support to firm ownership in a fast paced financial/legal environment
- Coordinated attorney meetings and executive scheduling, optimizing client communications
- Coordinated out-of-state travel arrangements and meetings to support executive requirements
- Managed event planning, office catering, and vendor coordination to ensure seamless operational logistics
- Assisted with case management processes and organized confidential documentation
Executive Assistant
Good Guard Security
08.2023 - 09.2024
- Managed multiple executive calendars and high-volume communications for the CEO, COO, and Vice President in a fast-paced startup environment
- Coordinated executive meetings, itineraries, accommodations, and transportation logistics
- Coordinated domestic and out-of-state travel arrangements for executives, ensuring seamless logistics and timely arrivals
- Prepared meeting agendas, tracked action items, and coordinated follow-up communications to ensure timely completion of executive priorities and projects
- Coordinated company events, executive meetings, and employee engagement initiatives, managing vendor partnerships from planning through execution to enhance team collaboration
- Supported recruitment, onboarding, employee relations, compliance coordination, and termination processes across the organization
International Onboarding Coordinator
Children’s Musical Academy
07.2021 - 07.2022
- Coordinated visa scheduling, transportation, housing setup, and orientation for new hires
- Coordinated onboarding and relocation logistics for incoming international employees
- Streamlined employee transitions by organizing SIM cards, banking setup, and access to local resources
- Worked directly with leadership to ensure smooth employee integration and arrival coordination
Executive Assistant
Western Washington University (Department of Music)
01.2018 - 06.2021
- Provided comprehensive executive and administrative support to the Event Director of Music Department
- Coordinated department events, managed scheduling, communicated with vendors, and engaged students
- Developed event marketing materials, created posters, and organized administrative documentation
- Managed office logistics including equipment coordination, filing systems, and communications across departments
- Facilitated invoice follow-up, performed data entry, and coordinated operational activities across department
Education
Master of Science - Human Resource Management
University of Denver
Denver, CO03-2025
Bachelor of Science - Psychology
Western Washington University
Bellingham, WA06-2021
Skills
- Event planning and coordination
- Meeting planning and coordination
- Travel coordination, domestic and international
- Budget Management
- Expense reporting and analysis
- Vendor management strategies
- Document management
- Compliance tracking
- Calendar management and scheduling
- Office operations management
- Data entry and reporting
- Inventory control
- QuickBooks proficiency
- Yardi property management software
- Concur travel and expense solutions
- Microsoft Office Suite expertise
- Google Workspace skills
- Slack communication tools
- Zoom virtual meeting platform
- ADP payroll systems
- Canva design software
- DocuSign electronic signatures
- Adobe Acrobat PDF management
- Confidentiality and discretion
Timeline
Administrative Coordinator
Continuing Life
01.2025 - Current
Executive Assistant
Good Guard Security
08.2023 - 09.2024
Personal Assistant
Edge Financial
06.2022 - 12.2025
Personal Assistant
Private Client
03.2022 - 06.2026
International Onboarding Coordinator
Children’s Musical Academy
07.2021 - 07.2022
Executive Assistant
Western Washington University (Department of Music)
01.2018 - 06.2021
Master of Science - Human Resource Management
University of Denver
Bachelor of Science - Psychology
Western Washington University