Gurpartap Rai

• Maintained accurate accounts receivable records, monitored aging reports, and followed up on outstanding invoices.
• Accurately processed and recorded accounts payable transactions, ensuring timely payment to vendors and suppliers.
• Reconciled accounts and resolved discrepancies promptly, ensuring data integrity and financial accuracy.
• Maintained accurate and up-to-date general ledger entries, ensuring proper coding and classification of transactions.
• Prepared monthly, quarterly, and annual financial statements, including income statements, balance sheets, and cash flow statements.
• Processed and issued invoices to customers for services rendered, ensuring accuracy and timeliness.
• Conducted in-depth analyses of billing procedures, identifying opportunities for process improvements.
• Maintained robust internal controls and procedures to ensure financial integrity and compliance.
• Assisted with special projects and ad-hoc reporting as required by management.

Key Accomplishment: Successfully spearheaded the transition of the invoicing system from QuickBooks offline to QuickBooks Online, seamlessly integrating it with the company's ERP solution. This strategic move resulted in a remarkable 75% reduction in manual data entry, significantly enhancing efficiency and accuracy in financial processes.

• Assisted controller/Supervisor with general accounting administration
• Processed driver payroll
• Performed clerical duties, such as maintains filing and record systems
• Prepare reports
• Monitored and processed Accounts Payable Cheque Runs
• Processed payroll for intercompany divisions
• Handling all internal billings
• Filing and indexing all documents physically and electronically
• Provide metrics and specific reporting to senior management

Key Accomplishment:

Played a pivotal role in the project aimed at transitioning the payment system from cheques to EFTs. Following the project's completion, we achieved a significant reduction of approx 400 printed cheques per month.

• Conducted research and gathered key information for use in upcoming project planning.
• Managed project financials for multiple construction projects, including budget preparation, cost tracking and variance analysis.
• Prepared Monthly financial reports and project status updates for management review, highlighting key financial metrics and project milestones.
• Oversaw workflow and conducted month-end reconciliation of jobs.
• Maintaining and monitoring project plans, schedules, budgets and project logs.
• Liaise with internal and external stakeholders to ensure that all activities are running smoothly.

• Prepare and analyze monthly financial statements, including balance sheets, income statements, and cash flow statements, ensuring accuracy and compliance with IFRS.
• Supervised the input and handling of financial data for the financial system including both Accounts Payable and Accounts Receivable.
• Manage the general ledger and perform account reconciliations to ensure the integrity of financial data and identify discrepancies.
• Made sure that month end reporting deadlines are met
• Ensured that all accounting functions are carried out in accordance with company policy where appropriate
• Maintained asset register and capital expenditure reconciliation and reporting
• Assisted with monthly forecasts and annual budgets

Key Accomplishment:

During the economic slowdown amidst the Covid-19 pandemic, we successfully retained our workforce while optimizing labour costs. This was achieved by implementing measures such as reducing overtime for full-time employees and adjusting work hours for casual employees accordingly. Our team effectively foresaw the short-term nature of the downturn and ensured that we maintained an appropriate workforce level to accommodate the anticipated resurgence in activity.

• Performed month End duties i.e. Posting journal entries, Performing Balance Sheet Reconciliations and Updating the General Ledger
• Assisted with preparation of budgets and forecasts management reports
• Prepare and lodged quarterly BAS for multiple entities
• Ensuring customers are billed in timely and accurate manner
• Prepared weekly reconciliation between Job sheet hours and time and attendance systems
• Partnered with business managers to determine and implement process improvements
• Prepared ad-hoc reports to assist management decision-making and operational efficiency

• Performed office administrative duties to ensure smooth operations
• Handled office tasks such as filing, generating reports and presentations, setting up meetings and reordering supplies
• Documented financial transactions and prepared financial reports
• Kept track record of incoming and outgoing stock
• Scheduled and confirmed appointments and meetings when necessary